CraftNote

Overview

CraftNote turns audio and video meetings into transcripts and summaries without requiring a bot in the room. It suits people who want meeting capture connected to their calendars and work apps. Its bot-free approach is appealing, but weekly Free limits and a stated restriction on sensitive data narrow the workloads it fits.

Key features

CraftNote combines recording and imports with automatic transcription, timestamps, and chapter generation, so it can produce more than a brief recap. AI meeting notes, chat with notes, and daily digests extend its usefulness after a meeting. Recording or note-capture integrations cover Microsoft Teams, Zoom, Google Meet, and Slack Huddles; Google and Outlook calendar sync is included on Free.

Beyond calendars and meeting platforms, integrations include Linear, Slack, Notion, Claude, ChatGPT, Codex, and MCP clients. Public links and PDF and DOCX exports support sharing, and markdown is also an export format. Free supports 100+ languages, while Individual includes more than 30 summary templates, advanced models, and chat with notes.

The privacy policy says listed backends encrypt data at rest with vendor-managed AES-256 and use TLS 1.2 or higher in transit. CraftNote says recordings, transcripts, summaries, and chat content are not used to train its own or third-party models. That does not make it suitable for every sensitive workflow: the policy says the service is not HIPAA-covered and is not intended for special-category or sensitive data.

Pricing

Free costs nothing, forever, with no credit card. It includes 10 uploads and imports per week, two recording hours per week, Google and Outlook calendar sync, AI meeting notes and transcripts, and 100+ languages. Those caps make it a reasonable starting point for light use, but a poor choice for regular meeting-heavy work.

Individual is $8.33 a month, billed $99.99/year; the page also shows $9.99/month. It adds unlimited meeting notes and transcripts, recordings up to four hours, advanced models, chat with notes, bot-free recording, and more than 30 summary templates. It fits an individual who outgrows Free's weekly caps; the differing displayed prices make the monthly option worth checking before choosing a term.

CraftNote Teams is $12 a month, billed $144/year per user; its FAQ also states $15/user/month billed monthly. It adds shared team notes, centralized billing, MCP integrations, admin control, and role-based access to Individual. The per-user annual plan suits teams needing shared administration, while the higher monthly price is a more flexible but costlier term. CraftNote offers a 30-day trial. For help with website subscriptions, billing changes, or refunds, it directs customers to [email protected].

Platforms

CraftNote supports Android, iOS, macOS, Windows, web, and an extension, giving it reach across mobile, desktop, browser, and extension use.

Who it's for

The product's stated audiences include business, recruiting and HR, education, personal use, lawyers, healthcare, researchers, and media and podcasting. Its bot-free capture and integrations are most compelling for people who want meeting notes tied to existing tools. It is not the right choice for sensitive or special-category data, and Free's weekly quotas may frustrate frequent users.

Pros and cons

Pro: Bot-free meeting capture avoids requiring a bot in the room.

Pro: Free includes calendar sync, AI notes and transcripts, and 100+ languages, making it useful for light or occasional work.

Pro: Teams adds shared notes and administrative controls rather than just more individual capacity.

Con: Free is capped at 10 uploads and imports and two recording hours per week, limiting sustained use.

Con: The Individual and Teams pages show different monthly prices depending on the stated billing term.

Con: The service is expressly not intended for sensitive data and is not HIPAA-covered.

Alternatives

For podcast-focused workflows, browse Podcast Show Notes Software. Choose DomeScribe instead if its one-time 30-minute transcription allowance and broader Linux support suit your needs. Podnotes is a web-based alternative with a 50-minute free transcription allowance and a paid Solo Cast plan at $29 a month for 350 transcription minutes and unlimited summaries. Whipscribe offers a first transcript of any length for free, with the next file unlocking from $2.

DriftNote is a better fit for podcast summaries and Notion sync: its free plan allows five summaries a month, and Pro is $9.99 a month. Deciphr suits text-focused content work, with a free text-only suite up to 40 minutes. EditClips.online is a free browser-tool alternative with no signup or watermarks. audien·to offers 90 minutes a day and nine output types on its free plan. ChapterGen is a free web option for two videos up to 20 minutes each, with no signup.

Verdict

CraftNote is a strong fit for individuals and teams who want bot-free meeting capture, useful integrations, and notes that extend into transcripts and follow-up workflows. Choose it for those capabilities, not for sensitive-data work or unlimited free use; compare the displayed paid terms before committing.