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SPECIFICTION
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Docbyte Vault

docbyte.com

WebAPI
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Spec score 7.3 #19 of 30 in Data Archiving Software

What it is

Docbyte Vault is a cloud platform for qualified digital archiving, long-term preservation and legal-grade evidence protection. It preserves records with cryptographic evidence records, fixity checks, qualified timestamps, tamper protection, format validation and migration. Vault follows the OAIS lifecycle across ingest, archival storage, data management, access, preservation planning and administration. Modules include Vault Explorer, Vault Admin, Vault Review, Vault Ingest and Vault Collect, which accepts web or mobile uploads. Sources include emails, scanners, portals, SharePoint, Veeva, DMS, HR, CRM and ERP systems. The platform lists alignment with eIDAS, the Belgian Digital Act, ETSI TS 119 511 and 119 512, E-ARK, OAIS, ISO 14721, ISO 14641 and CEN TS 18170:2025. Administrators manage metadata, audit logs, evidence records, retention and deletion rules. Vault offers search, restore, legal hold, immutable archiving, multi-region redundancy, open APIs and OAuth 2.0 API security.

Spec sheet

Purpose
Docbyte Vault is a cloud-based platform for qualified digital archiving, long-term preservation and legal-grade evidence protection.Read 2 Oct 2026 · docbyte.com
Audience
Docbyte says Vault is used in finance, insurance, healthcare, government and life sciences.Read 2 Oct 2026 · docbyte.com
Integrations
The product page names email, scanners, portals, SharePoint, Veeva and other business systems as ingest sources.Read 2 Oct 2026 · docbyte.com
Support
Docbyte provides a Support link to its support site and lists [email protected] and +32 9 242 87 30 as contact details.Read 2 Oct 2026 · docbyte.com
Headquarters
Ghent, BelgiumRead 28 Sep 2026 · docbyte.com
Founded
2006Read 28 Sep 2026 · docbyte.com
API security
The integrations page says API access uses OAuth 2.0 and describes Ingest, Dissemination and x19512 APIs.Read 2 Oct 2026 · docbyte.com
Architecture
The product page lists multi-region redundancy, Evidence Record Syntax, search and indexing, SyncServer for legacy-system migration, and open APIs.Read 2 Oct 2026 · docbyte.com
Audit and access
Vault provides a complete audit trail and secure, auditable access for authorised users, including auditors and inspectors.Read 2 Oct 2026 · docbyte.com
Lifecycle
Vault supports ingest, archival storage, data management, access, preservation planning and administration in line with the OAIS model.Read 2 Oct 2026 · docbyte.com
Modules
Its listed modules are Vault Explorer, Vault Admin, Vault Review, Vault Ingest and Vault Collect; Vault Collect supports uploads through a web or mobile interface.Read 2 Oct 2026 · docbyte.com
Preservation
It uses cryptographic evidence records, fixity checks, qualified timestamps, tamper protection, format validation and migration to preserve records over time.Read 2 Oct 2026 · docbyte.com
Retention controls
Vault Admin lets administrators manage metadata, audit logs, evidence records, retention and deletion rules.Read 2 Oct 2026 · docbyte.com
Standards
The product page says Vault aligns with eIDAS, the Belgian Digital Act, ETSI TS 119 511 and 119 512, E-ARK, OAIS, ISO 14721, ISO 14641 and CEN TS 18170:2025.Read 2 Oct 2026 · docbyte.com
Trust services
Docbyte lists signature and seal validation, signature and seal preservation, and evidence management among its trust services.Read 2 Oct 2026 · docbyte.com

Plans and prices

Docbyte Vault Priced on request Pricing not listed; contact Docbyte Read 2 Oct 2026 · docbyte.com

Every Docbyte Vault plan and price →

Strong points and limits

Strong points

  • Cryptographic preservation and fixity checks
  • OAIS-aligned archival lifecycle
  • Web and mobile ingest options
  • Retention policies, legal hold and immutable archive
  • Open APIs with OAuth 2.0

Limits

  • Pricing is available only on request
  • Cloud deployment only
  • Standards and modules may require implementation planning

Who it suits

It suits organisations in finance, insurance, healthcare, government and life sciences that need controlled archival preservation and auditable evidence access. Auditors and inspectors are listed as authorised users.

Verdict

Docbyte Vault provides a broad preservation and evidence-management framework, with lifecycle modules, retention controls and auditability. Its extensive standards and integration list can help organisations map archival requirements before requesting a proposal.

Where Specifiction places it

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