Overview

WebMobi combines exhibitor administration with attendee-facing event tools rather than treating the show floor and registration desk as separate systems. Its exhibitor portal lets companies register, pay, choose booths, create company profiles, request staff badges, and send service requests without every change passing through the organizer. That makes the platform a sensible choice when many exhibitors are responsible for their own information and logistics.

The main constraint is capacity. Plans are tied to annual participant allowances, so a feature-rich setup can still be a poor fit if attendance is close to a tier ceiling.

Key features

Exhibitor operations and floor planning

The drag-and-drop floor-plan editor shows booth availability by color, supports exhibitor search, gives attendees directions, and accommodates sponsorship placements. Combined with online booth selection, it supports a sales-oriented floor that changes as inventory is reserved. This is more useful for active exhibition programs than for an event that needs only a static venue map.

Lead capture and follow-up

Exhibitors can scan attendee badges, qualify contacts, record notes and product interests, then export results as CSV or Excel or send them to a CRM. That creates a clear handoff from conversations on the floor to sales teams. The value is highest when exhibitors will actually work leads after the event; teams wanting only attendance reporting may not need this depth.

Matchmaking and event app

Attendee profiles are used to recommend exhibitors, with meeting scheduling and notifications when interest is mutual. The mobile app adds an exhibitor directory, maps, session schedules, and networking. Together, these tools suit shows where planned meetings matter as much as walk-up traffic, though organizers focused solely on booth administration may be paying for engagement functions they will not use.

Integrations and security

Connections include Salesforce, HubSpot, and Zoho CRM, plus Stripe, PayPal, Zoom, Google Meet, and Microsoft Teams. A REST API and webhooks extend the platform for custom workflows; API-key authentication is offered generally, with OAuth 2.0 for enterprise accounts. Webhooks use HMAC signature verification and retry three times with exponential backoff. Integration requests go to integrations@webmobi.com, with a stated response window of one to two business days.

Pricing

WebMobi uses a freemium structure. The Free plan is free, is billed annually, allows unlimited events, and supports 50 participants per year. It is appropriate for pilots, small community shows, or organizers validating the workflow, but the participant ceiling is restrictive for a recurring public event.

Creator costs 19.00 USD per month, billed monthly, for 250 participants per year. It is the entry paid option for small shows; moving up from Free buys five times the annual capacity rather than a fundamentally different operating model.

Starter is 39.00 USD per month, billed monthly, and raises capacity to 500 participants per year with 3,750 email campaigns. This suits a growing program that needs substantial campaign volume, while organizers below 250 participants may not recover the extra cost.

Growth costs 99.00 USD per month, billed monthly, and allows 2,000 participants per year. It is the clearest published tier for larger independent events, but the ceiling remains important for multi-event portfolios or a single high-attendance show.

Professional has custom pricing and starts from 5,000 participants per year, with 7,500 email campaigns. It is aimed at substantially larger programs that have outgrown Growth and can accommodate a sales process. The Trade show platform is also custom-priced, billed at $600-$1,999 annually, with 0% transaction fees and lead capture and floor plans included. That option is more directly aligned with exhibition operations and may be preferable when transaction costs matter.

Platforms

WebMobi runs on Android, iOS, and the web. Organizers can support mobile attendees and exhibitors while retaining browser access for administration.

Who it's for

Choose WebMobi when exhibitor self-service, booth inventory, attendee matchmaking, and post-show lead workflows all belong in the same system. It fits B2B exhibitions, consumer expos, and professional trade shows with predictable annual attendance. It is less suitable when participant volume is highly variable, when a simple floor-plan tool is enough, or when a fully published price is required for a large program.

Pros and cons

Pros

Self-service exhibitor registration, payments, booth choice, badges, and service requests can reduce organizer administration.
Floor planning, sponsorship placement, directions, matchmaking, and networking cover both commercial and attendee needs.
Badge scanning with qualification, notes, exports, and CRM sync gives exhibitors a practical route from event contact to follow-up.
REST API, webhooks, enterprise OAuth 2.0, and HMAC verification support controlled integrations.
A genuine free tier with unlimited events provides a low-risk starting point.

Cons

Annual participant caps make plan selection sensitive to attendance spikes.
Professional and the Trade show platform require custom pricing, limiting upfront budget comparison.
Lower tiers provide less room for expanding events, so a successful show can force a plan change.

Alternatives

For a map-first workflow with a DIY plan at 149.00 USD per month and 100 booths, choose ExpoFP. If you need a broader event platform with a free tier for 100 attendees per event, compare Zoho Backstage. BoothHQ is a fit for a single free event with up to 50 attendees, an exhibitor directory, and Stripe ticket sales. Choose EventHex when a paid platform with a free trial is the preferred model. Marketspread suits vendor marketplaces with free standard profiles and paid premium listings. ExpoMap is aimed at small shows needing a free event, floor plan, registration, and exhibitor portal for up to 49 exhibitors and 250 visitors. xh is an open-source command-line HTTP client, not a trade-show management suite. Exhibitio is worth considering when ticket-fee pricing, including no fee for free tickets and a $0.99 fee per paid ticket, is the priority.

For broader category browsing, see Exhibitor Management Software, Event Registration Software, and Event Management Software.

Verdict

WebMobi Trade Show Management is a strong choice for organizers who need exhibitor self-service, floor control, attendee matchmaking, and lead capture in one connected product. Its main reason to choose it is workflow breadth, backed by useful CRM, payment, meeting, and conferencing integrations. Look elsewhere if your attendance can exceed the published caps unpredictably or if you need transparent pricing for a large trade-show program.

	168tickets	WebMobi Trade Show Management
Free plan		Yes
Paid from		$15.83/mo
Platforms	Web	Android, iOS, Web
Free plan	Yes	Yes
Ticketing	Yes
Payment processing	Yes
Paid from		$19/mo

168tickets vs WebMobi Trade Show Management

168tickets

WebMobi Trade Show Management