Airbase vs Proactis Accounts Payable Automation

Airbase is procure-to-pay software that combines guided procurement, accounts payable automation, expense management, and corporate cards. It supports invoice inboxes, AI-powered OCR, recurring invoices, payment scheduling, vendor payment tracking, and payments by ACH, check, vendor credit, virtual card, or wire transfer. Teams can set rule-based spending approvals and apply expense policies that block or warn about noncompliant expenses. Accounting functions include general ledger syncing, amortization, automation, and real-time reporting. Physical and virtual corporate cards can have spend limits and receipt controls, and the platform lists cash back. Its iOS and Android apps support spend tracking, approvals, receipt capture, and card controls. Integrations include ERP and general ledger systems, HRIS, single sign-on, Slack, Jira, and Ironclad; an ERP API enables customers or certified partners to build ERP integrations. Airbase lists SOC 1 Type II and SOC 2 Type II compliance, with reports available on request after an NDA. It runs on web, iOS, Android, and API. Pricing is on request; the pricing page does not show Airbase plan prices.

Proactis Accounts Payable Automation captures invoices, checks them against purchasing and supplier records, and routes them to a finance system for approval and payment. It handles paper, PDF, XML, and electronic invoices, including submissions through a portal or PO Flip. OCR converts invoice documents into structured eInvoices. The system can flag duplicates, missing purchase order numbers, and mismatches; invoices that need attention are routed with the original document, linked purchase order, and discrepancy details. Invoices that pass validation and matching can move to the finance system without manual intervention. Proactis says its AI learns from customer data over time, increasing the share processed straight through. The product supports multiple entities and names integrations including SAP, Unit4, Infor, Oracle, Microsoft Dynamics, Workday, MRI, NetSuite, Epicor, and Deltek. Processed invoice data is visible in real time and feeds spend analysis, cashflow forecasting, and supplier performance reporting. It is web-based, with pricing available on request. Proactis describes its solutions as aimed at mid-market, service-led public and private sector organisations.