Overview

Databases are the foundation: teams can connect information and present it through interfaces, views and reports, with automations for recurring workflows. Airtable also supports building custom business apps with AI without code and deploying AI agents inside them. That combination makes it a stronger fit for teams that want to design how their work is represented than for those looking only for a ready-made task list.

Integrations include Slack, Google Drive, Salesforce, Jira and Zendesk. Native integrations—including email, Dropbox, Box, Gmail, Google Drive and Typeform—are available on Free, Team, Business and Enterprise Scale. Airtable was founded in 2012 and is headquartered in San Francisco. The company says 500,000 companies build with the platform, with 50M+ apps and agents, 90% of the Fortune 100 and 10M active users.

Key features

Data, interfaces and automation

Relational data, app interfaces, reporting and multiple views let teams build around the shape of their information. This is useful when different groups need tailored ways to work with a common set of records. The trade-off is that the platform's breadth is most valuable when a team is prepared to model its processes, rather than simply use a predefined workflow.

Automations and integrations can connect that structure to recurring work and other services. AI-assisted app building adds another route to custom internal tools, including apps with deployed AI agents. The available feature set is broad, but the plan quotas matter: Free allows 75 automations per base, while Team caps API use at 100,000 calls per workspace each month.

Permissions and security

Collaborator permissions can be customized, and shared links can be password-protected or restricted to email domains. Record-level revision history and two-factor authentication provide further controls. Airtable states coverage or certification information for SOC 2 Type 2, ISO/IEC 27001:2022, ISO/IEC 27701:2019, HIPAA and TX-RAMP Level 2; its privacy program is designed for GDPR, UK GDPR and CCPA/CPRA compliance.

Pricing

Airtable is freemium, with a Free plan at no cost and a 14-day trial. Paid plans start at 20.00 USD per month billed annually per user. The Free plan is intended for individuals or very small teams; the Team plan is aimed at teams building apps for shared workflows.

Plan	Price	Limits and fit
Free	Free	1,000 records per base, 1,000 API calls per workspace per month, 1 GB attachments per base, two weeks of revision history and 75 automations per base. Best for individual use or a very small team exploring a workflow.
Team	20.00 USD per month billed annually	50,000 records per base, 100,000 API calls per workspace per month, 20 GB attachments per base and one year of revision and snapshot history. A practical step up for shared apps, though the API and record ceilings still call for monitoring.
Business	45.00 USD per month billed annually	125,000 records per base, unlimited API calls per workspace per month, 100 GB attachments per base and one year of revision and snapshot history. The larger storage and record allowances suit heavier use; the annual billing term and higher per-user price are the trade-off.
Enterprise Scale	Custom pricing	Scalable app building, governance and administration for organizations needing those capabilities.

Free collaboration is tightly bounded: workspaces allow unlimited read-only collaborators, up to five Editors or Creators and up to 50 Commenters. It is therefore useful for sharing a small system, but not a substitute for paid editing access across a larger team. The Free tier's two-week revision window is also substantially shorter than the one-year history on Team and Business.

Platforms

Airtable runs on the web and offers Android, iOS, macOS and Windows apps, along with API and extension availability. The desktop and mobile requirements are macOS 12 or later, Windows 10 64-bit or later, iOS 16 or later and Android 7 or later. Cloud deployment suits teams working across supported devices, but older operating systems fall outside those app requirements.

Who it's for

Choose Airtable when a team needs relational data, tailored interfaces and automations in a governed cloud workspace—and has the capacity to shape those tools around its processes. It is less compelling for someone seeking a simple project tracker or broad editing access at no cost: Free limits editors and records, while even paid tiers have per-base record quotas.

Pros and cons

Pros: Relational records, interfaces, reporting and automation can be combined into custom business apps without code, including apps with AI agents.
Pros: Permission controls, restricted sharing links, two-factor authentication and record-level revision history support managed collaboration.
Pros: Native integrations span all four plans, including Free, Team, Business and Enterprise Scale.
Cons: Free's 1,000-record cap per base, 1 GB attachment allowance and two-week history can constrain even small shared systems.
Cons: Free permits only five Editor or Creator collaborators, and Team retains finite record and API quotas.
Cons: The paid starting point is 20.00 USD per month billed annually per user, so team editing access carries a per-seat commitment.

Alternatives

For a simpler project-centered setup, Basecamp offers a free plan capped at one project, 1 GB storage and five users, with a Freelancer plan for up to three active projects at 25.00 USD per month. Choose it when those project and user limits better match the work than building a relational app system.

ClickUp is worth considering when task capacity matters more than Airtable-style relational app building: its Free Forever plan includes unlimited tasks and members, one form and 60MB storage.

Linear may suit issue tracking needs better: its free plan includes unlimited members, two teams and 250 issues. YouTrack is another option for teams that can work within its Cloud Free allowance of 10 users and 30 GB storage.

Asana offers a Personal plan for one or two people managing personal projects, at no cost, with two users and 100 MB maximum per file. Trello offers a Free plan for up to 10 collaborators and 10 boards per Workspace, so it is an alternative for a board-based workflow within those limits.

Wrike has a Free plan with unlimited users, 2 GB storage per account and 200 active tasks per account. OpenProject offers a free Community plan with no minimum users and community features and support; it is also available self-hosted.

Explore Game Project Management Software, Marketing Planning Software or No-Code Database Software for category options.

Verdict

Airtable is the right choice for teams that want a configurable relational foundation for apps, workflows and reporting, with permissions and automation in the same platform. Its main reason to choose is the ability to build custom tools around shared data without code; its main reason to look elsewhere is the combination of per-user paid pricing and firm base, API and collaboration limits on cheaper tiers.

	Airtable	Questlog
Free plan	Yes	Yes
Free trial	Yes
Paid from	$20/mo	€9.99/mo
Platforms	Android, api, extension, iOS, macOS, Web, Windows	Web
Free plan	Yes	Yes
Paid from	20 /user/mo
Relational data	Yes
Permission controls	Yes
App interface builder	Yes
Workflow automation	Yes
Deployment	cloud
Record limit	1,000 records
API access	Yes
Kanban boards		Yes

Airtable vs Questlog

Airtable

Questlog