CBRE CostLab vs The Lease Toolkit

CBRE CostLab is a web-based application for estimating and comparing facility operating costs across more than 400 locations and 75+ asset types worldwide. It provides equipment-level estimates for maintenance and repair, custodial work, energy, grounds management, and pest control. Its Cost Library includes labor, utility, and inflation rates, maintenance tasks, operating details, recapitalization assumptions, and national indexes. The Building Wizard uses seven questions to create a component-level estimate; Project Builder groups maintenance and repair work into projects and estimates material, labor, and equipment needs. For capital planning, CostLab estimates equipment failure probability and helps prioritize replacements by portfolio risk and budget. Users can customize building models and adjust rates and task assumptions. It also identifies deferred maintenance by equipment and provides deferred-cost reports and Facility Condition Index estimates. Mass Data Export sends annual and average asset costs, yearly task costs, deferred costs, and inventory to Excel. Access is through a browser on a laptop, tablet, or smartphone. Paid plans include a 7-day trial; there is no free plan.

The Lease Toolkit is web-based commercial real estate software for lease administration. Users create abstract plans, enter key lease terms, search and compare provisions, and generate reports. Lease administration tools include tenant communications, rent collection policies, critical-date reminders, task management, notices, and compliance-document handling for insurance certificates, HVAC contracts, gross sales, and other records. Lease data is kept in a unified database with real-time syncing for team collaboration. Users enter information manually with shortcut tools; abstracts are not generated automatically. The maker describes concierge onboarding by lease administration experts, help establishing an abstract plan, and phone or email support. Each abstraction license includes two read-only licenses. Budget and reconciliation tools, including expense allocation and recovery-loss testing, are marked Coming Soon. Accounting and payment functions such as bill approval, electronic payments, banking imports, and automated accounting are also Coming Soon. Pricing is on request, and license availability is described as highly limited.