Circleback vs MeetingNotes by SmartKit

Circleback is cloud-based software for meeting automation. It can join online meetings as a bot, record locally through desktop or mobile apps, or accept uploaded audio and video. It transcribes in 110 languages, identifies speakers by name, and creates AI notes, summaries, and action items; tasks are automatically captured, assigned, and organized. Users can search the meeting archive, ask Circleback questions, and view or draft emails. Supported meeting services include Zoom, Google Meet, Microsoft Teams, Webex, Discord, and RingCentral. Integrations include Google Calendar, Gmail, Outlook, Slack, Notion, Linear, HubSpot, Salesforce, and others. Desktop and mobile apps also support in-person meetings, and Apple Watch apps are available. The Free plan costs nothing and allows unlimited meetings, with 30-day history, limited automations, and two teams. Pro costs $15 a month, billed $15/user/month; Business costs $25 a month, billed $25/user/month; Enterprise costs $35 a month, billed $35/user/month with volume pricing. Circleback says it encrypts data in transit and at rest and does not use customer data to train models; HIPAA compliance is included with Enterprise.

MeetingNotes by SmartKit helps teams prepare agendas, capture minutes, record decisions, assign action items, and share meeting summaries. Agendas can use time-boxed topics with owners, while discussion notes attach to those agenda items during the meeting. A decision register records who made each decision and when. Action items include an owner and due date, and unfinished items can carry forward automatically to the next meeting. Attendance tracking covers invitees, attendees, and apologies. Arabic and Urdu text are supported with right-to-left layouts and Unicode-safe rendering. Teams can share professional summaries and create printable PDFs. SmartKit presents MeetingNotes for teams, boards, committees, schools, standups, and recurring reviews. The product is described as mobile-first and available through SmartKit; its page does not identify a separate downloadable app. SmartKit says content stays in the creator’s workspace and is shared through selected access controls. The Free plan costs nothing, with no specific usage limits stated.