CompassDocs vs SOP Maker

CompassDocs is a self-hosted team knowledge base for writing, organizing, and searching SOPs, technical documentation, policies, and internal reference material. Staff can ask plain-English questions about documents and receive answers with inline citations; without an AI key, the product instead uses keyword search. Documents can be edited in rich text or Markdown, with AI proofreading and support for diagrams, tables, checklists, and embeds. Viewer, Editor, Approver, and Admin roles, custom roles, private spaces, and an optional review queue govern access and publishing. Integrations include a Claude connector, Microsoft 365 and Entra sync, Google Workspace directory sync, and notifications through Webex, Teams, Slack, email, or webhooks. Teams can run it with Docker or install Node.js and PostgreSQL manually. Self-hosted backups can be scheduled, restored, and mirrored to off-site storage. Community is free and self-hosted; Enterprise is $599 a year. A Cloud plan at $8 a month per user is listed as coming soon, not yet launched.

SOP Maker is a web tool for creating, numbering, authorising, and printing controlled Standard Operating Procedures. It is designed for teams that need documented, auditable procedures, including food sites working with BRCGS and HACCP audits. Each SOP can record preparer and authoriser details, revision numbers, dates, and Draft, Review, or Approved status. Finished procedures print as A4 PDFs with page footers and steps kept together across page breaks. The structured editor includes 158 icons for PPE, cleaning tools, controls, and chemical classes. Content stays in the browser and, when connected, can also be stored in a selected computer or shared-drive folder. The maker says user content is not sent to a server and receives no AI or external network calls. The free plan costs nothing, has no sign-up or usage limit, and permits commercial work. Desktop Chrome or Edge is required for authoring; the downloadable and hosted versions support offline use after loading.