DocuWare vs TapScanner

DocuWare captures business information, automates document workflows, and keeps documents in centralized archives. It can capture material from scanners, email, Microsoft Teams, file imports, print streams, and other sources, with indexing and barcode recognition. Users can build workflows with drag-and-drop tools, automate recurring tasks and approvals, set deadlines, and follow progress in a dashboard. Search covers document content and indexed metadata, while versioning tracks document histories. DocuWare is offered as cloud SaaS, on-premises, or hybrid deployment. The maker says cloud and on-premises share a code base and feature parity; cloud subscriptions include complete functionality, with pricing based on users and storage. Integrations include 500 applications, with iPaaS connectors to more than 1,000 cloud applications and a REST-based platform service. Cloud documents use AES-256 encryption, traffic uses HTTPS with TLS, and data is triply mirrored, including a second copy elsewhere in the same region. Pricing is listed from $30/user/mo, and a free trial is available. Some on-premises capabilities may require additional licenses.

TapScanner is a document scanning and PDF service for Android, iOS, and the web. Its mobile apps capture and arrange paper documents as PDFs for sharing or export, with automatic capture, OCR, searchable output, and multipage support. The browser workspace includes 46 PDF tools for tasks such as compressing, merging, splitting, converting, editing, signing, recognizing text, and protecting files. The first eligible web task can be completed before sign-in, and the site says its web tools require no installation. The Free plan costs nothing and allows three completed tasks per day after sign-in, with up to 25 files, 100 MB, and 500 pages per task. Premium costs $39.99 per year, billed once a year, and has a 7-day trial for eligible accounts. It allows up to 100 files and 1 GB per task, with no plan page cap or daily job cap subject to fair-use protection. Premium also includes OCR, text editing, repair, compare, forms, automation, and AI tools. Web Premium does not include the separately available mobile app Premium. Business terms are quoted up front.