DocuWare vs Zoho Scanner

DocuWare captures business information, automates document workflows, and keeps documents in centralized archives. It can capture material from scanners, email, Microsoft Teams, file imports, print streams, and other sources, with indexing and barcode recognition. Users can build workflows with drag-and-drop tools, automate recurring tasks and approvals, set deadlines, and follow progress in a dashboard. Search covers document content and indexed metadata, while versioning tracks document histories. DocuWare is offered as cloud SaaS, on-premises, or hybrid deployment. The maker says cloud and on-premises share a code base and feature parity; cloud subscriptions include complete functionality, with pricing based on users and storage. Integrations include 500 applications, with iPaaS connectors to more than 1,000 cloud applications and a REST-based platform service. Cloud documents use AES-256 encryption, traffic uses HTTPS with TLS, and data is triply mirrored, including a second copy elsewhere in the same region. Pricing is listed from $30/user/mo, and a free trial is available. Some on-premises capabilities may require additional licenses.

Zoho Scanner scans documents and provides tools to edit, organize and share them. Users can crop, rotate, edit and reorder pages, then organize files with folders, tags and reminders. OCR recognizes text in more than 25 languages, and extracted text can be translated into 18 languages. Documents can be uploaded to Google Drive, Dropbox, OneDrive, Zoho WorkDrive and Zoho Expense; users can also create workflows to automate tasks. The app supports multipage PDFs and lets users add signatures and related details through Zoho Sign. Passcode, Touch ID or Face ID can lock documents and the app. Zoho Scanner is available on Android, iOS, macOS and the web. Its free Essential plan includes unlimited document scans, editing, text recognition, translation and cloud export. Zoho says it separates customer service data logically and scans user files with an automated malware-scanning system.