Flex vs Rentopian
Flex
flexrentalsolutions.com
Rentopian
rentopian.comSide by side
| Figure | Flex | Rentopian |
|---|---|---|
| Price from | $100/mo | — |
| Free plan | — | — |
| Free trial | Yes | — |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | Yes | — |
| macOS | Yes | — |
| Linux | Yes | — |
| iOS | Yes | — |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 5 | 1 |
| Spec score · Event Rental Software | 9.1 (#1) | 7.4 (#21) |
| Spec score · Rental Software | 9.2 (#2) | 7.4 (#11) |
| API | Flex5 exposes a beta REST API using API keys and customer-specific Swagger UI documentation. | The features page says its API can connect to third-party systems and provide website access to product, category, inventory, and client information. |
| Contracts | Contracts and electronic signatures are provided through a DocuSign-powered integration. | Customers can sign contracts electronically through Rentopian’s signature service, DocuSign, or DigiSigner. |
| Founded | Chris Stein founded Flex in 2009 for live-event and rental operations. | 2016 |
| Integrations | Official integrations include QuickBooks, DocuSign and Zapier, with Zapier workflows able to connect Slack, Gmail and Google Drive. | The maker lists Stripe, Square, PayJunction, CardWell, and Authorize.net as supported payment gateways. |
| Purpose | Flex combines rental inventory and production operations, sales, warehouse workflows, crew scheduling, billing, and payments in one platform. | Rentopian is cloud-based rental management software for event and party rental businesses. |
| Security | Flex supports security groups with configurable system permissions, and security policies that can restrict access by time or IP address. | The product page FAQ states that Rentopian uses SSL/TLS for data in transit, AES encryption at rest, access restrictions, and multi-factor authentication; it also says it complies with GDPR, HIPAA, or PCI DSS. |
| Support | The homepage advertises free support, while the support page lists weekday availability from 6:00 AM to 4:00 PM Mountain Standard Time. | The maker offers phone, chat, and email support, and says setup help and team training are available without setup, training, or support fees. |
Plans
Flex
- Flex Asset Solutions$100 a month
- RFID module$100 a month
- Flex GTS$260 a month
- Flex$510 a month
- Flex Rental Solutions$510 a month
In their own words
Flex
Flex brings rental inventory, sales, production operations, warehouse workflows, crew scheduling, billing, and payments into one platform. A signed quote reserves equipment for its date range and can lead to a warehouse pick list, barcode or RFID scans, and a truck manifest. Flex can generate invoices automatically and accept credit card or ACH payments. It includes quote building, rental contracts, delivery scheduling, and return tracking, but not online booking. The integration list includes QuickBooks, PayEngine, DocuSign, HubSpot, Salesforce, Pro Subrental Marketplace, CrewDriver, Google Calendar, Zapier, and a REST API; its HubSpot CRM integration is in open beta. Flex runs in supported browsers on Windows, Mac, and Linux, with Google Chrome recommended, and the Flex5 app is available for Apple and Android devices. The Flex plan costs $510 a month and includes unlimited users. There is no free plan, but a 30-day trial is available. Flex says it is suited to businesses with 500 or more assets, multiple jobs, or multi-user and multi-location operations.
Rentopian
Rentopian is cloud-based rental management software for event and party rental businesses. It tracks inventory availability, condition, booking schedules, low stock, maintenance, and stock across multiple locations. Customers can browse available items, request quotes, or book through a rental company’s website. Businesses can create rental contracts, invoices, proposals, and payment requests, accept online payments through supported integrations, and collect electronic signatures through Rentopian, DocuSign, or DigiSigner. Operational tools include barcode labels and scanning, purchase orders, subrentals, driver dispatch, delivery scheduling, return tracking, and team tasks. A built-in CRM stores client order and payment history, with Gmail integration and calendar sync. Integrations listed include Stripe, Square, PayJunction, CardWell, Authorize.net, Google Maps, Gmail, and WordPress/WooCommerce. The WordPress and WooCommerce plugin connects storefronts for inventory browsing, quotes, and orders. Its API exposes product, category, inventory, and client information to third-party systems. Rentopian supports Android, web, and API access. Subscription billing is monthly, quarterly, or annual, with pricing supplied on request.