Grain Ledger vs Software Unlimited School Accounting System
Grain Ledger
grainledger.comSoftware Unlimited School Accounting System
su-inc.comSide by side
| Figure | Grain Ledger | Software Unlimited School Accounting System |
|---|---|---|
| Price from | $50/mo | $270.83/mo |
| Free plan | Yes | — |
| Free trial | — | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | — | Yes |
| macOS | — | Yes |
| iOS | — | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Self-hosted | — | Yes |
| Plans published | 4 | 9 |
| Spec score · Accounting software | 9.0 (#2) | 8.8 (#6) |
| Spec score · Fund Accounting Software | 8.9 (#8) | 8.6 (#12) |
| API scope | The public API can read and write transactions, bills, donors, contributions, pledges and households. | The MyBenefitsChannel API can bring newly onboarded employee identity and contact data into Payroll or Human Resources for review and creation. |
| Company headquarters | An ECFA directory listing gives Grain Ledger's address as 217 6th Avenue North STE 43012, Nashville, Tennessee 37219. | LinkedIn lists headquarters at 5015 S Broadband Lane, Sioux Falls, South Dakota. |
| Documentation | The API documentation provides an introduction, quickstart, authentication guidance and endpoint reference, and was last modified September 15, 2026. | The knowledge base provides FAQs, detailed documentation and tutorial videos for the system and add-on modules. |
| Headquarters | Nashville, Tennessee, United States | Sioux Falls, South Dakota, United States |
| Integrations | Available integrations listed by Grain include Planning Center, Pushpay, OnlineGiving.org, Rock RMS, Subsplash, Ramp, Bill.com or Divvy and Plaid. | The integrations page lists API connections with Intellinetics and MyBenefitsChannel and import/export links with Time Management Systems, Frontline Education, Greenbush Time Tree, Higher Standards, Red Rover and KEV School Solutions. |
| Payroll | Grain Payroll advertises fund allocation, mobile time clocks, approvals, direct deposit and federal and state filings. | Payroll handles taxes, deductions, absences and electronic time-card imports, and includes more than 80 standard reports. |
| Praise: usability | A Capterra and Software Advice reviewer describes the interface as straightforward and easy to use. | The Blair board characterized the tools as user-friendly and easy to use for small districts. |
| Purpose | Grain Ledger is cloud-based church accounting software built around fund accounting. | The School Accounting System provides fund accounting and financial software tailored to K–12 school districts and state reporting requirements. |
| Support | Support covers books and reporting, setup and migration, and giving or integration troubleshooting through a web form or [email protected]. | Support is offered by phone, email and in-system requests, and the company says more than half of calls reach a live representative. |
| What it does | Grain Ledger is cloud accounting software for churches built around fund-based double-entry accounting. | The School Accounting System is a K-12 district fund-accounting suite customized for state reporting. |
Plans
Grain Ledger
- StarterFree
- Growth$70 a month
- Scale$100 a month
- Grain Payroll$50 a month
Software Unlimited School Accounting System
- K12Docs$1,300, paid once
- K12Docs annual ≤100 students$3,250 a year
- K12Docs annual 101-500 students$3,400 a year
- K12Docs annual 501-1000 students$4,275 a year
- K12Docs annual 1001-3000 students$5,900 a year
- K12Docs annual 3001-5000 students$5,950 a year
- K12Docs annual 5001-7000 students$6,150 a year
- K12Docs annual ≥7001 students$7,750 a year
- School Accounting SystemPriced on request
In their own words
Grain Ledger
Grain Ledger is cloud-based accounting software for churches, built around double-entry fund accounting. It tracks restricted and unrestricted funds and supports a customizable nonprofit chart of accounts. Plaid bank sync imports transactions for categorization and reconciliation; expense tools cover vendor bills, approvals, accounts-payable aging, corporate card activity, and 1099 vendor information. Reports include GAAP-compliant balance sheets, statements of activities, and cash flow statements, with drill-down to journal entries and transactions. Giving features import donations and include donor matching, giving analytics, and annual statements with IRS-compliant disclosures. Listed integrations include Planning Center, Ramp, Bill.com / Divvy, Pushpay, OnlineGiving.org, Rock RMS, and Subsplash; Tithely is marked coming soon. The free Starter plan allows up to $20k in monthly expenses, one bank connection, three users, and one active budget. Growth costs $70 a month. Optional Grain Payroll costs $50 a month base plus 10 USD per employee / month.
Software Unlimited School Accounting System
Software Unlimited School Accounting System provides fund accounting and financial software for K–12 school districts, including tools tailored to state reporting requirements. It can be installed locally or used as a hosted option. Payroll handles tax and deduction calculations, absence tracking, and electronic time-card imports, with more than 80 standard reports. Accounts Payable includes more than 40 standard reports, can generate 1099s and purchase orders, and can import card transactions and invoiced assets. General Ledger integrates activity and GASB 34 funds and supports customizable financial reports and state-specific annual reports. Add-on modules include Human Resources, Negotiations, Accounts Receivable, Web Link, Fixed Asset Inventory, Report Writer, and Census. The vendor lists API integrations with Intellinetics and MyBenefitsChannel, plus export and import connections to time management, education, and school solutions. Licensing includes updates, scheduled training, and customer support at no additional cost, according to the vendor. Pricing is available on request, and a 30-day trial is offered. Hosted setup has specified platform requirements, including no Chromebook support.