Joplin vs Workflowy

Joplin is an open-source note-taking app with offline access and support for notes containing images, videos, PDFs and audio. It runs on Android, iOS, Windows, macOS, Linux and the web, with a Chrome extension and API also listed. A web clipper for Chrome and Firefox saves pages or screenshots as notes. Notes can sync through Joplin Cloud, Dropbox, OneDrive, Nextcloud, S3, WebDAV or a local filesystem. Joplin uses end-to-end encryption, and shared notebooks can be set to editable or read-only. Basic costs €2.99 a month, with 2 GB of storage and a 10 MB limit per note or attachment. Pro costs €5.99 a month for 30 GB and a 200 MB per-note or attachment limit; Pro 100 GB costs €9.99 a month. Teams costs €7.99 a month per user, with a minimum of two users, and includes 50 GB of storage. Plans include a 14-day free trial. Students and teachers can receive a 50% discount for one year, renewable while in education.

Workflowy is a note-taking app built around one expandable document and list. Users can nest items, focus on a bullet by zooming into it, and search across the document in real time. A bullet can become a checkbox, heading, board or table. Tags, dates, backlinks, mirrors and templates help connect or reuse material. Workflowy says it saves automatically and synchronizes across devices. Its API can read and write Workflowy data for apps, scripts and automations. Users can also enable multi-factor authentication with an authenticator-app code and recovery codes. The free Basic plan includes 100 nodes per month and 100 MB of uploads; reaching the node limit brings up a subscription prompt, though users can continue adding nodes. Pro lists unlimited nodes and uploads at $6.99 per month billed annually or $8.99 per month billed monthly. The annual option lists a seven-day trial. Workflowy supports web, Windows, macOS, Linux, iOS and Android, and lists a Chrome extension. Its integrations include Readwise, Kindle Highlights, Google Calendar, Zapier and Workflowy Desktop MCP.