M-Files vs OpenFilz
M-Files
m-files.comOpenFilz
openfilz.comSide by side
| Figure | M-Files | OpenFilz |
|---|---|---|
| Price from | $65/mo | €12/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | Yes | Yes |
| macOS | Yes | — |
| Linux | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Self-hosted | Yes | Yes |
| Plans published | 2 | 2 |
| Spec score · Cloud Document Management Software | 8.2 (#5) | 8.1 (#8) |
| Deployment | M-Files offers both cloud-based and self-hosted deployment options. | OpenFilz can run on-premises, in private or public clouds, or in an air-gapped environment; Docker Compose and Kubernetes are mentioned. |
| Founded | 2002 | 2023 |
| Integrations | Featured integrations include Microsoft 365, Salesforce, and SAP, and M-Files also provides integrations and APIs for non-Microsoft CRM and ERP systems. | The product lists REST, GraphQL, MCP, TUS uploads, webhooks, and migration connectors for SMB, SharePoint, OneDrive, Drive, Box, Dropbox, and CMIS. |
| Product | M-Files is a metadata-driven document management system that connects documents to the people, projects, and work they support. | OpenFilz describes itself as a sovereign, open-source, AI-native document management platform. |
Plans
In their own words
M-Files
M-Files is a metadata-driven document management system that connects documents with the people, projects, and work they support. AI classification organizes information, while search, editing, version history, co-authoring, secure sharing, tasks, and workflow automation support document work. Integrations include Microsoft 365, Salesforce, SAP, and other CRM and ERP systems. Organizations can choose cloud or self-hosted deployment. M-Files Cloud runs on Microsoft Azure, and M-Files says it encrypts stored data with AES-256 and client-to-server communication. Listed certifications include ISO 9001:2015, SOC 2/AICPA, ISO/IEC 27001:2013, and ISO/IEC 27018:2014. Essentials costs $65 a month, billed monthly per seat; Enterprise pricing is by custom quote. A 30-day trial requires no card or installation and provides a basic vault, though not all integrations. Desktop software supports 64-bit Windows; macOS and Linux users access M-Files through the web. Mobile apps are available for iOS and Android, alongside APIs and a UI extensibility framework.
OpenFilz
OpenFilz is an open-source document management platform for organizing files, finding information and working with documents. It provides virtual folders, metadata, versioning, full-text search and filters. Its AI assistant can answer questions using users’ files and help locate, summarize, file or rename documents, with support for local models and commercial model APIs. Teams can edit Word, Excel and PowerPoint in a browser through OnlyOffice, and merge, split, rotate or reorganize PDFs. Workflows include approval statuses, tasks, due dates and reminders; Enterprise adds notifications and comments. E-signature tools support multi-signer envelopes, templates, one-time codes and PAdES seals without a per-signature fee. The platform can be deployed on-premises, in private or public clouds, or in air-gapped environments using Docker Compose or Kubernetes. Community is free, open source and self-hosted. Enterprise is listed at €12 a month, billed €12 /user/month; records archive is an add-on. The product lists mobile, web, API, Linux and Windows platforms, among others.