Pool Brain vs PoolBoss
Pool Brain
poolbrain.com
PoolBoss
poolboss.appSide by side
| Figure | Pool Brain | PoolBoss |
|---|---|---|
| Price from | — | $29/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | — | Yes |
| Plans published | 0 | 4 |
| Spec score · Pool Service Software | 8.0 (#11) | 8.6 (#3) |
| Billing | The platform supports automatic or manual invoices and payments, including flat-rate or per-visit billing and advance or arrears billing. | PoolBoss drafts monthly invoices from completed visits, emails payment links, and can charge autopay customers when invoices are due. |
| Customer portal | The customer portal lets customers view past job and route-stop details on demand. | Customers can use a company-branded portal opened through a magic link without setting a password or downloading an app. |
| Headquarters | Phoenix, AZ, United States | Sheridan, Wyoming, United States |
| Integrations | Pool Brain describes two-way QuickBooks Online synchronization for customer details, invoices, payments, refunds, products and other data. | PoolBoss lists Stripe, QuickBooks Online, Apple Maps, Google Maps, email reports, and API and webhooks as integrations. |
| Payments | Pool Brain says its automatic billing can charge credit cards or ACH and retry a declined charge once per day. | PoolBoss says Stripe handles card data and payment details do not touch PoolBoss; customer card payments through PoolBoss carry a platform fee on every plan. |
| Product | Pool Brain is pool service management software designed for pool companies, including larger businesses and companies that want to grow. | PoolBoss is pool service management software for independent pool service companies, owner-operators, and small teams. |
| Routes | Users can optimize routes with one click, drag and drop stops, and view route progress in real time. | It manages recurring routes and schedules, assigns technicians, and shows daily routes on a map. |
Plans
In their own words
Pool Brain
Pool Brain is pool service management software for companies, including larger businesses and teams that want to grow. Staff can create quotes on the web or in the app, and approved quotes automatically become jobs. The platform supports automatic or manual invoices and payments, with flat-rate or per-visit billing and advance or arrears billing. Route tools include one-click optimization, drag-and-drop stops, and real-time progress. Custom guided workflows can require technicians to complete tasks in a set order and at set times. The app calculates chemical dosage recommendations from technician-entered readings and tracks chemical use and costs; the Orenda Calculator supports automatic dosing and LSI calculations. The technician app works without a cell signal and syncs job data when connectivity returns. Pool Brain also supports two-way QuickBooks Online synchronization, though invoice edits containing bundle line items do not sync back. A customer portal shows past job and route-stop details. It runs on the web, iOS, and Android, and offers a 30-day free trial. The pricing page does not display a subscription price.
PoolBoss
PoolBoss is pool-service management software for independent operators, from solo businesses to multi-truck companies. It organizes recurring routes and schedules, assigns technicians, and maps daily work. Technicians can record pool readings, keep a history for each pool, and see readings flagged when they fall outside target ranges. Its iPhone and Android app works offline and syncs visits after the phone reconnects. PoolBoss can prepare monthly invoices from completed visits, email payment links, and charge autopay customers when invoices come due. Customers can enter a company-branded portal through a magic link without a password or app download. Listed integrations include Stripe, QuickBooks Online, Apple Maps, Google Maps, email reports, API, and webhooks. The REST API and webhooks are included on every plan; API keys can be read-only or read-write. Free covers up to 20 pools and one admin. Startup is $29/mo, Pro is $79/mo, and Fleet is $249/mo, each with a 30-day trial. PoolBoss says it is pre-launch and directs prospective users to its waitlist.