Red Arch Knowledge Manager vs Whale
Red Arch Knowledge Manager
redarchlabs.com
Whale
usewhale.ioSide by side
| Figure | Red Arch Knowledge Manager | Whale |
|---|---|---|
| Price from | Free | $249/mo |
| Free plan | Yes | Yes |
| Free trial | — | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | — | Yes |
| Android | — | Yes |
| API | Yes | Yes |
| Self-hosted | Yes | — |
| Plans published | 1 | 4 |
| Spec score · Internal Knowledge Base Software | 7.6 (#19) | 8.7 (#8) |
| Headquarters | American Fork, Utah, United States | Ghent, Belgium |
| Integrations | A versioned REST API, org-scoped API keys, and HMAC-signed inbound and outbound webhooks connect Red Arch to other systems. | Listed integrations include Slack, Salesforce, HubSpot, Microsoft tools, Google Drive, OneDrive, BambooHR, ADP, Asana, monday.com, Zapier and Zoho. |
| Product | Red Arch Knowledge Manager combines AI chat, content management, customer integration, and learning management in an open-source organizational platform. | Whale is an AI-powered SOP and training platform for documenting procedures, organizing company knowledge, and training employees. |
| Security | Role-based access applies across documents, records, search, and AI chat, and organizations are isolated at the database level using row-level security. | Whale states that it is SOC 2 compliant, GDPR compliant, and HIPAA ready, with customer data encrypted at rest and in transit. |
| Support | The maker lists [email protected] for questions and says built-in help and documentation are available inside the app. | Whale says its customer success team offers quick answers, coaching sessions, and help migrating existing documentation. |
Plans
In their own words
Red Arch Knowledge Manager
Red Arch Knowledge Manager is an open-source, self-hostable platform combining organizational knowledge, AI chat, content management, workflows, customer integration, and learning management. Its AI search answers questions from organizational content using semantic and keyword search with passage-level citations. Folders and spaces can have document and folder permissions that also govern search and AI chat. A visual no-code BPMN builder supports form, schedule, event, and inbound-webhook triggers, plus AI steps, approvals, branching, and notifications. Users can create courses from documents, run server-graded quizzes and AI-graded scenarios, issue certificates, and view learner progress dashboards. A versioned REST API, organization-scoped keys, and HMAC-signed webhooks connect other systems. An MCP server lets assistants such as Claude and Cursor build entities, forms, views, reports, and workflows while respecting permissions. Docker and Compose support deployment. The Apache License 2.0 permits commercial use, modification, and redistribution. The listed plan costs nothing with no per-seat pricing.
Whale
Whale is an AI-powered platform for documenting procedures, organizing company knowledge, and training employees. Its Step Recorder captures clicks, video, annotated screenshots, and written instructions. Alice can draft SOPs from prompts or imported Word files, PDFs, PowerPoints, and uploaded videos. Training Flows arrange playbooks, videos, and quizzes into sequences, with assignments by role or group and completion tracking. Employees can reach documented knowledge through a browser extension, mobile access, QR code sharing, or AI chat. Listed integrations include Google Drive, OneDrive, HubSpot, Salesforce, Slack, Gmail, Zapier, and BambooHR. Whale MCP works with Claude, OpenAI, Gemini, and other MCP-compatible tools, and Whale says it is included on every plan at no extra cost. Whale states that it is SOC 2 and GDPR compliant and HIPAA ready, with customer data encrypted at rest and in transit. The free plan includes 10 members, one creator, 20 Playbook items, and 20 AI credits. Scale costs $249 a month billed yearly.