SOP Maker vs Whale

SOP Maker is a web tool for creating, numbering, authorising, and printing controlled Standard Operating Procedures. It is designed for teams that need documented, auditable procedures, including food sites working with BRCGS and HACCP audits. Each SOP can record preparer and authoriser details, revision numbers, dates, and Draft, Review, or Approved status. Finished procedures print as A4 PDFs with page footers and steps kept together across page breaks. The structured editor includes 158 icons for PPE, cleaning tools, controls, and chemical classes. Content stays in the browser and, when connected, can also be stored in a selected computer or shared-drive folder. The maker says user content is not sent to a server and receives no AI or external network calls. The free plan costs nothing, has no sign-up or usage limit, and permits commercial work. Desktop Chrome or Edge is required for authoring; the downloadable and hosted versions support offline use after loading.

Whale is an AI-powered platform for documenting procedures, organizing company knowledge, and training employees. Its Step Recorder captures clicks, video, annotated screenshots, and written instructions. Alice can draft SOPs from prompts or imported Word files, PDFs, PowerPoints, and uploaded videos. Training Flows arrange playbooks, videos, and quizzes into sequences, with assignments by role or group and completion tracking. Employees can reach documented knowledge through a browser extension, mobile access, QR code sharing, or AI chat. Listed integrations include Google Drive, OneDrive, HubSpot, Salesforce, Slack, Gmail, Zapier, and BambooHR. Whale MCP works with Claude, OpenAI, Gemini, and other MCP-compatible tools, and Whale says it is included on every plan at no extra cost. Whale states that it is SOC 2 and GDPR compliant and HIPAA ready, with customer data encrypted at rest and in transit. The free plan includes 10 members, one creator, 20 Playbook items, and 20 AI credits. Scale costs $249 a month billed yearly.