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ActiveWords

activewords.com

Free trial Windows
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Spec score 8.6 #3 of 20 in Text Expanders Software

What it is

ActiveWords turns typed words into triggers for Windows text expansion and automation. It can insert plain or formatted content, including RTF, HTML, and images, correct spelling in any context, launch programs, files, folders, and web pages, or run scripted sequences. One typed word can trigger multiple actions. Version 5’s ActionPad searches Words, applications, files, folders, and Start Menu items, and handles advanced and date calculations. Selected Text actions can search highlighted text, create email, open a URL, pass text to a custom script, or display it in Large Type. Sync stores Words, Actions, and Tags in a cloud-synced folder, commonly used with Dropbox, OneDrive, Box, and Google Drive. Enterprise deployments add read-only shared items, multiple shared files, centralized control, and support for Terminal Services, LAN, WAN, and NAS. ActiveWords supports Windows 10 and 11 and Windows Server 2019; Windows 7 is unsupported. There is no free plan, but a free 60-day trial requires no credit card.

Spec sheet

Purpose
ActiveWords transforms the keyboard into a Windows automation engine for text snippets, autocorrect, app launching, and scripted workflows triggered by typed words.Read 28 Sep 2026 · activewords.com
Audience
The maker lists medical, insurance, legal and consulting, sales and administrative, writing and editing, and power-user workflows as target uses.Read 28 Sep 2026 · activewords.com
Free plan
NoRead 24 Sep 2026 · activewords.com
Integrations
Free add-ins are provided for Outlook, Evernote, Microsoft Office, Salesforce Classic and Lightning, Microsoft Teams, Clio, Toodledo, and other uses.Read 28 Sep 2026 · activewords.com
Security
ActiveWords says it does not log or transmit keystrokes during normal use, strongly encrypts its database, protects password fields by disabling monitoring by default, and uses HTTPS for license and update traffic.Read 28 Sep 2026 · activewords.com
Support
The support site provides free email support, FAQs, and support-ticket submission, while paid licenses include personalized email support.Read 28 Sep 2026 · activewords.com
ActionPad
Version 5 ActionPad searches Words, applications, files, folders, and Start Menu items and performs advanced calculations and date calculations.Read 28 Sep 2026 · activewords.com
App-specific snippets
NoRead 24 Sep 2026 · activewords.com
Dynamic fields
YesRead 24 Sep 2026 · activewords.com
Enterprise sharing
Enterprise deployments support read-only shared Words and Actions, multiple shared files, Terminal Services, LAN, WAN, NAS, centralized control, and AES encryption.Read 28 Sep 2026 · activewords.com
Launch and scripting
Words can launch programs, files, folders, web pages, and scripted sequences, with multiple actions carried out by one word.Read 28 Sep 2026 · activewords.com
Local operation
The maker says words, snippets, and actions stay on the PC unless the user chooses cloud sync, with no tracking or data mining.Read 28 Sep 2026 · activewords.com
Rich-text expansion
YesRead 24 Sep 2026 · activewords.com
Selected text
Selected Text actions can search selected text, create email, open a URL, send text to a custom script, or display it in Large Type.Read 28 Sep 2026 · activewords.com
Supported platforms
Windows 10 and 11Read 24 Sep 2026 · activewords.com
Supported systems
ActiveWords 5 supports Windows 11, Windows 10 build 1607 and later, and Windows Server 2019; Windows 7 is unsupported.Read 28 Sep 2026 · activewords.com
Sync
ActiveWords Sync stores Words, Actions, and Tags in a cloud-synced folder and is commonly used with Dropbox, OneDrive, Box, and Google Drive.Read 28 Sep 2026 · activewords.com
Team snippet sharing
YesRead 24 Sep 2026 · activewords.com
Text and content actions
It inserts plain text and formatted content including RTF, HTML, and images, and can automatically correct spelling in every context.Read 28 Sep 2026 · activewords.com
Trial terms
The maker offers a free 60-day trial and says no credit card is required.Read 28 Sep 2026 · activewords.com

Plans and prices

Personal Annual License Price not published Up to 3 activations Read 24 Sep 2026 · activewords.com
Personal Annual License Priced on request Up to 3 activations Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 5 users) $170 a year Annual license Up to 5 users Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 10 users) $340 a year Annual license Up to 10 users Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 15 users) $510 a year Annual license Up to 15 users Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 20 users) $640 a year Annual license Up to 20 users Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 25 users) $800 a year Annual license Up to 25 users Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 30 users) $900 a year Annual license Up to 30 users Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 50 users) Priced on request Up to 50 users Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 50 users) Price not published Up to 50 users Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 55 users) Price not published Up to 55 users Read 24 Sep 2026 · activewords.com
Enterprise Annual License (up to 55 users) Priced on request Up to 55 users Read 24 Sep 2026 · activewords.com

Every ActiveWords plan and price →

Strong points and limits

Strong points

  • One word can trigger multiple actions.
  • Supports RTF, HTML, and image insertion.
  • ActionPad includes search and date calculations.
  • Free 60-day trial requires no credit card.
  • Enterprise deployments support centralized control.

Limits

  • Windows 7 is unsupported.
  • There is no free plan.
  • App-specific snippets are not supported.

Who it suits

It suits Windows users who want keyboard-triggered text expansion, spelling correction, and scripted workflows. Its enterprise sharing options may suit teams that need centrally managed shared actions.

Verdict

ActiveWords combines text expansion with program launching and scripted actions, with additional sharing controls for enterprise deployments.

Where Specifiction places it

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