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Buildlr

buildlr.com

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Spec score 9.0 #2 of 26 in Construction Scheduling Software

What it is

Buildlr brings construction CRM, estimating, project management, invoicing and a customer portal together in one platform. Its preconstruction tools cover lead and client management, scope-based estimates, quotes with online approval and requests for subcontractor pricing. For active projects, teams can use an interactive Gantt schedule, project files, change orders and client approvals. Workforce tools include GPS check-in, task-level time tracking, live crew locations and time-off requests. Financial features cover invoicing and accounts receivable tracking, with dashboards for revenue, margins and KPIs. Cortex uses workspace context for task suggestions, daily briefings, automated updates and assisted actions. Buildlr describes the service as offline-first and says it works offline on any device. Customers can choose to connect Fortnox or QuickBooks for accounting. The company says it processes personal data under the EU and UK GDPR, hosts service data in Germany and keeps backups in the EU. It lists TLS encryption in transit, API-level workspace isolation, adaptive password hashing and encryption of integration credentials at rest. The Value-based plan has no subscription or per-user charge: it bills 0.35% of each invoice sent through Buildlr, weekly. A 30-day trial is available, but there is no free plan.

Spec sheet

Purpose
Buildlr brings construction CRM, estimating, project management, invoicing and a customer portal together in one platform.Read 8 Oct 2026 · buildlr.com
Product
Buildlr combines construction CRM, estimating, project management, invoicing and a client portal in one platform.Read 15 Oct 2026 · buildlr.com
Intended users
The platform is offered to construction businesses from solo tradespeople to companies with 200+ employees.Read 8 Oct 2026 · buildlr.com
Integrations
The privacy policy lists Fortnox and QuickBooks as accounting providers customers can choose to connect.Read 8 Oct 2026 · buildlr.com
Security
Buildlr states that it is GDPR compliant, EU-hosted and uses encrypted synchronization.Read 15 Oct 2026 · buildlr.com
Support
The plan includes customer support and guided onboarding, with optional 15-minute tailored demos.Read 15 Oct 2026 · buildlr.com
Headquarters
Agios Athanasios, Limassol, CyprusRead 28 Sep 2026 · buildlr.com
AI data handling
Buildlr says workspace data is not used to train AI models, Cortex interactions are logged in a tamper-evident audit log, and Cortex can be disabled in settings.Read 8 Oct 2026 · buildlr.com
API limitation
Buildlr says API access is being evaluated as a future premium feature, so a public API is not presently documented on its pricing page.Read 15 Oct 2026 · buildlr.com
Change orders
Change orders are itemized, priced, sent for online approval and merged into project budgets and schedules with timestamped records.Read 15 Oct 2026 · buildlr.com
Cortex
Cortex generates role-specific daily briefings, task suggestions, risk alerts and drafted communications using project, invoice, schedule and workforce data.Read 15 Oct 2026 · buildlr.com
Document management
Project files support mobile photos, drawing revision history, document metadata and offline synchronization.Read 15 Oct 2026 · buildlr.com
Estimation
The estimator suggests tasks, checks dependencies, recommends materials and calculates pricing from formulas and room geometry.Read 15 Oct 2026 · buildlr.com
Financial management
Financial tools cover invoicing, receivables, payment tracking, retention, early-payment discounts and margin analytics.Read 15 Oct 2026 · buildlr.com
Financial tools
Financial features include invoicing, accounts receivable tracking and dashboards for revenue, margins and KPIs.Read 8 Oct 2026 · buildlr.com
Founder
The site identifies Gustav Kyllenbeck as founder and says he spent 12 years in construction before building Buildlr.Read 15 Oct 2026 · buildlr.com
Google Play account limitation
The Android listing explicitly says Buildlr is a subscription service for construction businesses and requires an account.Read 15 Oct 2026 · play.google.com
Google Play availability
The Android listing says the app works across desktop, tablet and mobile and requires a business account.Read 15 Oct 2026 · play.google.com
Google Play data collection
Google Play says the app may collect location, personal information and two other data types and may share app information and performance data.Read 15 Oct 2026 · play.google.com
Google Play deletion
Google Play says users can request deletion of their data.Read 15 Oct 2026 · play.google.com
Google Play developer
Google Play identifies the developer as Buildlr ltd at 13 Charilaou Xyloforou, Agios Athanasios 4103, Cyprus.Read 15 Oct 2026 · play.google.com
Google Play downloads
The Google Play listing displays 1+ downloads.Read 15 Oct 2026 · play.google.com
Google Play encryption disclosure
Google Play displays a developer disclosure that data is not encrypted.Read 15 Oct 2026 · play.google.com
Google Play product description
Google Play describes Buildlr as a construction platform spanning leads, estimating, projects, customer communication and invoicing for office and field teams.Read 15 Oct 2026 · play.google.com
Google Play support
The Android listing provides [email protected] and the telephone number +46 70 778 57 97 for support.Read 15 Oct 2026 · play.google.com
Google Play update
The Android app listing says it was updated on October 7, 2026, adding change-order price previews, draft deletion and drawing restore.Read 15 Oct 2026 · play.google.com
Invoicing limitation
Buildlr states that general bookkeeping and tax filing are handled with an existing accounting tool rather than inside its construction invoicing feature.Read 15 Oct 2026 · buildlr.com
Notable limits
Buildlr says API access is being evaluated as a possible future premium feature.Read 8 Oct 2026 · buildlr.com
Offline operation
Buildlr says estimates, pricing, PDF generation, client data and field workflows continue working offline and synchronize when connectivity returns.Read 15 Oct 2026 · buildlr.com
Offline use
Buildlr is offline-first, and its pricing page says it works offline on any device.Read 8 Oct 2026 · buildlr.com
Payment integration
Weekly billing accepts credit card and SEPA direct debit through Stripe.Read 15 Oct 2026 · buildlr.com
Preconstruction
The preconstruction suite covers client records, lead tracking, estimates, branded quotes, online approvals and subcontractor pricing requests.Read 15 Oct 2026 · buildlr.com
Pricing cap
The processing charge is 0.35% of each invoice sent, with a monthly cap of €750£650 kr8,500.Read 15 Oct 2026 · buildlr.com
Privacy and compliance
Buildlr says it processes personal data under the EU GDPR and UK GDPR, and hosts service data in Germany with backups in the EU.Read 8 Oct 2026 · buildlr.com
Project management
Project management includes dashboards, interactive drag-and-drop Gantt scheduling, files, drawings and change orders.Read 15 Oct 2026 · buildlr.com
Quotes
Quotes can be generated as branded PDFs, sent through secure links, viewed online and approved without the client creating an account.Read 15 Oct 2026 · buildlr.com
Scale claim
The home page reports more than 500 projects in the field.Read 15 Oct 2026 · buildlr.com
Subcontractor portal
Subcontractors can respond to structured pricing requests through a secure web link without a Buildlr account or app download.Read 15 Oct 2026 · buildlr.com
Support and onboarding
The plan includes customer support and guided onboarding, and the contact page says Buildlr handles onboarding, data migration and team setup.Read 8 Oct 2026 · buildlr.com
System requirements
The maker describes Buildlr as a desktop web app with native iOS and Android apps that work offline on any device.Read 15 Oct 2026 · buildlr.com
Trial terms
New accounts receive 30 days with the full platform, no credit card requirement, no feature limits and no processing charges.Read 15 Oct 2026 · buildlr.com
Workforce
Workforce tools provide GPS check-in, task-level time logging, live crew locations, daily worker views and time-off approvals.Read 15 Oct 2026 · buildlr.com

Plans and prices

Value-based plan €0.35 a month per sent invoice; billed weekly; capped at €750£650 kr8,500 per calendar month full platform · unlimited users · all features · no subscription · no per-user charges · 30-day trial with charges waived Read 15 Oct 2026 · buildlr.com
Value-based $0.36 a month 0.35% of each invoice sent through Buildlr; charges are billed weekly. No subscription fee or per-user charge. Full platform · unlimited users · monthly charge cap shown as €750£650 kr8,500 /mo Read 8 Oct 2026 · buildlr.com

Every Buildlr plan and price →

Strong points and limits

Strong points

  • Interactive Gantt schedules and project files.
  • GPS check-in and task-level time tracking.
  • Offline use is supported on any device.
  • No subscription fee or per-user charge.

Limits

  • No free plan is listed.
  • The Value-based plan charges 0.35% per invoice.
  • API access is being evaluated as a possible future feature.

Who it suits

Buildlr is offered to construction businesses ranging from solo tradespeople to companies with 200+ employees. It may suit teams seeking project scheduling, workforce, estimating and invoicing tools in one service.

Verdict

Buildlr combines construction project, workforce and financial tools, with an offline-first service and mobile apps. Review the invoice-based fee and confirm whether the listed integrations cover your needs.

Where Specifiction places it

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