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Cloud Outliner

xwavesoft.com

Free plan macOSiOS
Visit xwavesoft.com
Spec score 9.1 #2 of 43 in Study Timer Apps

What it is

Cloud Outliner is an outlining app for organizing plans, projects, and ideas as interactive notes. Its editor supports drag-and-drop reordering, multi-selection, checkboxes, automatic numbering, item notes, rich-text formatting, and highlighting. A multi-tier document manager adds color stickers, password protection, customizable templates, and document duplication. Search covers outline names and text; entries can be collapsed or expanded, filtered by checked status, and viewed in light or dark themes. The maker says outlines sync through iCloud and Evernote. Export options include PDF, OPML, HTML on macOS, and plain text, with sharing through email, instant messaging, and listed social or Apple services. It runs on iOS and macOS, with iOS read-only mode, indentation gestures, orientation support, and wireless keyboard shortcuts. Downloads are free with in-app purchases; Pro plans add cross-device sync and remove banners or ads.

Spec sheet

What it does
Cloud Outliner creates hierarchical outlines for plans, projects, ideas, notes and tasks across Mac and iOS.Read 15 Oct 2026 · xwavesoft.com
Purpose
Cloud Outliner creates interactive, customizable notes to organize plans, projects, and ideas.Read 8 Oct 2026 · xwavesoft.com
Integrations
Cloud Outliner synchronizes through iCloud and Evernote.Read 15 Oct 2026 · xwavesoft.com
Security
The privacy policy says data is transmitted over HTTPS and account passwords are stored as a hash.Read 8 Oct 2026 · xwavesoft.com
Support
Xwavesoft directs users to [email protected] and says replies usually arrive within 48 hours.Read 15 Oct 2026 · xwavesoft.com
Additional sharing
The maker lists sharing to Twitter, Facebook, LinkedIn, Reminders, Notes, Email, and Messages.Read 8 Oct 2026 · xwavesoft.com
Autosave
The Mac App Store listing says documents are autosaved.Read 15 Oct 2026 · apps.apple.com
Checklists and numbering
Outlines can include optional checkboxes and automatic numbering in three styles.Read 15 Oct 2026 · xwavesoft.com
Company identity
Retexlab describes itself as the new business name of Xwavesoft and a privately owned productivity-software company founded in 2009.Read 15 Oct 2026 · topcontacts.app
Data location
The privacy policy says user personal data is stored and processed on servers in the United States, and may be temporarily processed in other jurisdictions.Read 8 Oct 2026 · xwavesoft.com
Editing controls
The apps include drag-and-drop reordering, multi-select, undo and redo, copy and paste, and link or phone-number detection.Read 15 Oct 2026 · apps.apple.com
Export and sharing
Outlines can be exported to PDF and OPML; HTML export is listed for macOS only, and sharing options include email and instant messenger.Read 8 Oct 2026 · xwavesoft.com
Headquarters and owner
A XwaveSoft press release identifies Odessa, Ukraine as its base and Denys Yevenko as owner.Read 15 Oct 2026 · xwavesoft.com
Hierarchy and nesting
The editor supports multi-level document structures with indentation changes, collapsing and expanding.Read 15 Oct 2026 · apps.apple.com
Import and export
It imports and exports OPML and exports to PDF, HTML on macOS, plain text and other sharing destinations.Read 15 Oct 2026 · xwavesoft.com
iOS features
The maker lists read-only mode, indentation gestures, portrait and landscape support, and wireless keyboard shortcuts as iOS features.Read 8 Oct 2026 · xwavesoft.com
Keyboard support
The iOS edition supports wireless keyboards and shortcuts, while the Mac listing advertises customizable shortcuts.Read 15 Oct 2026 · apps.apple.com
Licence and extensibility
The terms prohibit reverse engineering, decompiling, modifying, copying or distributing the software, indicating proprietary licensing.Read 15 Oct 2026 · xwavesoft.com
Limit: complexity and value
An independent 2012 review found the app effective for simple outlines but limited for complex documents and considered the $4.99 price too high at that time.Read 15 Oct 2026 · gottabemobile.com
Limit: editing and crashes
Mac reviewers reported difficult text selection, awkward cursor behavior and crashes triggered by right-clicking outline points.Read 15 Oct 2026 · apps.apple.com
Limit: formatting
An iPad reviewer says the same text colors in light and dark modes make black or white text unavailable and can reduce readability.Read 15 Oct 2026 · apps.apple.com
Limit: printing
Multiple Mac reviewers reported that printing did nothing or remained broken for months, sometimes requiring PDF workarounds.Read 15 Oct 2026 · apps.apple.com
Limit: synchronization reliability
An App Store reviewer reports inconsistent syncing that resulted in lost data and requests conflict-resolution indicators.Read 15 Oct 2026 · apps.apple.com
Notes
Individual outline items can contain notes.Read 15 Oct 2026 · apps.apple.com
Organization
The product provides color tags, password protection, templates and document duplication.Read 15 Oct 2026 · apps.apple.com
Outline editor
The editor supports drag-and-drop reordering, multi-selection, checkboxes, automatic numbering, item notes, rich text formatting, and highlighting.Read 8 Oct 2026 · xwavesoft.com
Praise: ease of use
App Store reviewers describe the design as intuitive, easy to edit and useful for organizing ideas and tasks.Read 15 Oct 2026 · apps.apple.com
Praise: outlining and OPML
Reviewers value compressed nesting, easy movement of entries and OPML exchange with other outliners.Read 15 Oct 2026 · apps.apple.com
Praise: synchronization
Reviewers repeatedly praise automatic cross-device syncing, including per-item synchronization that handles offline edits.Read 15 Oct 2026 · apps.apple.com
Privacy data
The maker's privacy policy says outline data is stored on its servers for synchronization between a user's devices and is not used by the maker.Read 8 Oct 2026 · xwavesoft.com
Privacy policy age
The maker's privacy policy page says it was last updated September 4, 2018.Read 8 Oct 2026 · xwavesoft.com
Rating on Apple App Store (iOS)
4.5 out of 5 from 746 ratingsRead 15 Oct 2026 · apps.apple.com
Rating on Apple App Store (iPad)
4.5 out of 5 from 78 ratingsRead 15 Oct 2026 · apps.apple.com
Recent release
Mac version 3.4.1, dated November 21, 2025, redesigned the sync engine and updated the design for the latest operating system.Read 15 Oct 2026 · apps.apple.com
Rich text editing
Users can change text size, color and style and highlight important rows.Read 15 Oct 2026 · xwavesoft.com
Search and display
Users can search by outline name or text, collapse or expand items, filter checked and unchecked items, and choose light or dark themes.Read 8 Oct 2026 · xwavesoft.com
Search and filters
Search works across outline names or text, and filters can show checked or unchecked items.Read 15 Oct 2026 · xwavesoft.com
Security and privacy
The privacy policy says HTTPS is used for transmission, passwords are hashed, and personal data may be stored on United States servers.Read 15 Oct 2026 · xwavesoft.com
Sharing and printing
The apps can share outlines by email or messaging and provide print or AirPrint functions.Read 15 Oct 2026 · apps.apple.com
Support and data requests
The privacy policy directs users to [email protected] for support questions and requests to access, correct, or remove personal data.Read 8 Oct 2026 · xwavesoft.com
Sync
The maker says outlines can sync across devices with iCloud and with Evernote.Read 8 Oct 2026 · xwavesoft.com
System requirement
The current Mac App Store listing requires macOS 12.0 or later and lists a 5.7 MB download.Read 15 Oct 2026 · apps.apple.com
Terms limitation
The terms disclaim warranties, say the operator is not liable for user data safety, and reserve the right to stop supporting an application.Read 15 Oct 2026 · xwavesoft.com
Themes
Light and dark themes are included.Read 15 Oct 2026 · xwavesoft.com

Plans and prices

Monthly Pro Priced on request Automatically renews unless cancelled through App Store settings Pro features · Sync across iPhone, iPad, and Mac · No banners or ads Read 23 Sep 2026 · apps.apple.com
Yearly Pro Priced on request Automatically renews unless cancelled through App Store settings Pro features · 7-day trial · Sync across iPhone, iPad, and Mac · No banners or ads Read 23 Sep 2026 · apps.apple.com
Lifetime Pro Priced on request Pro features · Single purchase unlocks Pro on iPhone, iPad, and Mac · No banners or ads Read 23 Sep 2026 · apps.apple.com
Cloud Outliner for Mac Free Mac app · iCloud sync with iOS requires separate iOS Pro purchase Read 15 Oct 2026 · apps.apple.com
Cloud Outliner - Nested Lists (iPhone/iPad) Free Free download · In-app purchases · Mac sync requires Cloud Outliner Pro for macOS, sold separately Read 8 Oct 2026 · apps.apple.com
Cloud Outliner – Nested Lists (Mac) Free Free download · In-app purchases · iOS sync requires Cloud Outliner Pro for iOS, sold separately Read 8 Oct 2026 · apps.apple.com
Cloud Outliner 2 for iOS $4.99, paid once iPhone, iPad and iPod touch · App Store purchase Read 15 Oct 2026 · xwavesoft.com
Upgrade to Pro for Mac $9.99, paid once In-app purchase · unlocks Pro features Read 15 Oct 2026 · apps.apple.com

Every Cloud Outliner plan and price →

Strong points and limits

Strong points

  • Drag-and-drop outlining with rich text
  • Search, filters, and collapse controls
  • iCloud and Evernote sync
  • PDF, OPML, HTML, and plain-text export
  • Free downloads with in-app purchases

Limits

  • Cross-device Pro sync is sold separately
  • HTML export is listed for macOS only
  • Privacy policy was last updated in 2018
  • Outline data is stored on company servers

Who it suits

It suits people organizing structured notes, checklists, plans, or projects across iPhone, iPad, and Mac. The iOS and macOS versions provide platform-specific editing and navigation options.

Verdict

Cloud Outliner offers detailed outline editing, organization tools, search, export, and sharing on iOS and macOS. Check which Pro purchase is required for the sync arrangement you need.

Where Specifiction places it

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