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CubbyTrack

cubbytrack.com

From $39/mo Free plan Web
Visit cubbytrack.com
Spec score 8.8 #9 of 86 in Early Childhood Education Software

What it is

CubbyTrack is web-based childcare management software for attendance, enrollment, billing, family communication, staff operations, forms, compliance, and reporting. Attendance tools cover classroom headcounts, check-in and check-out history, authorized pickup workflows, and ratio awareness. Billing includes tuition, invoices, online payments through a center’s Square merchant account, autopay, subsidy tracking, balances, and collections. Staff features organize schedules, time-clock activity, breaks, work hours, training and compliance records, reminders, and payroll-preparation reports. The family portal brings together care information, forms, billing, enrollment details, calendar items, learning updates, and document requests. Enrollment tools track inquiries, tours, applications, classroom capacity, and waitlists. Learning workflows include observations, assessment evidence, and family acknowledgments. Authorized leaders can switch between multiple centers while access remains location-aware. CubbyTrack runs in modern browsers on phones, tablets, laptops, and desktops; it has no separate native mobile app. Plans include a free Home Provider option for up to four active children and paid plans starting at $39 a month.

Spec sheet

Product
CubbyTrack is childcare management software for attendance, billing, enrollment, families, staff, forms, communication, compliance, and reporting.Read 28 Sep 2026 · cubbytrack.com
Free plan
YesRead 22 Sep 2026 · cubbytrack.com
Paid from
39Read 22 Sep 2026 · cubbytrack.com
Mobile apps
noneRead 22 Sep 2026 · cubbytrack.com
Security
CubbyTrack uses authenticated accounts, role-based access, center boundaries, and database row-level security.Read 28 Sep 2026 · cubbytrack.com
Support
Customer support is available at 866-853-6020 and [email protected], and existing centers can submit requests inside CubbyTrack.Read 28 Sep 2026 · cubbytrack.com
Maker
CubbyTrack is a product of Rizenware Software, LLC.Read 28 Sep 2026 · cubbytrack.com
Attendance
The platform supports classroom headcounts, check-in and check-out history, authorized pickup workflows, and ratio awareness.Read 28 Sep 2026 · cubbytrack.com
Attendance and check-in
YesRead 22 Sep 2026 · cubbytrack.com
Billing
Billing features include tuition and invoices, online payments, autopay workflows, subsidy tracking, balances, and collections.Read 28 Sep 2026 · cubbytrack.com
Billing and payments
YesRead 22 Sep 2026 · cubbytrack.com
Child capacity
12Read 22 Sep 2026 · cubbytrack.com
Enrollment
CubbyTrack supports inquiry and lead tracking, tours, applications, classroom capacity, and waitlist activity.Read 28 Sep 2026 · cubbytrack.com
Enrollment management
YesRead 22 Sep 2026 · cubbytrack.com
Family communication
YesRead 22 Sep 2026 · cubbytrack.com
Family portal
Parent access connects communication, care information, forms, billing, enrollment details, calendar items, learning updates, and document requests.Read 28 Sep 2026 · cubbytrack.com
Learning
The demo describes learning observations, assessment evidence, family acknowledgments, and family-facing learning updates.Read 28 Sep 2026 · cubbytrack.com
Lesson planning
YesRead 22 Sep 2026 · cubbytrack.com
Mobile use
CubbyTrack is a responsive web application usable in modern browsers on phones, tablets, laptops, and desktops; a separate native iPhone or Android app is not required for normal workflows.Read 28 Sep 2026 · cubbytrack.com
Multi-location
Authorized leaders can switch between multiple centers while keeping center access and operations location-aware.Read 28 Sep 2026 · cubbytrack.com
Payment integration
Supported online tuition workflows connect to the childcare center's Square merchant account, which handles payment transactions.Read 28 Sep 2026 · cubbytrack.com
Payroll limit
CubbyTrack provides timecards, payroll totals, reports, and CSV exports but does not currently process payroll or file payroll taxes.Read 28 Sep 2026 · cubbytrack.com
Security limits
CubbyTrack states that its security page is not a claim of HIPAA, SOC 2, PCI, state licensing, or another certification.Read 28 Sep 2026 · cubbytrack.com
Service providers
The privacy policy names Supabase for authentication, database, and file storage, Vercel for hosting, Square for subscription and tuition-payment processing, and Resend for certain transactional emails.Read 28 Sep 2026 · cubbytrack.com
Staff operations
Staff tools include profiles, schedules, time-clock activity, breaks, regular and overtime hours, training records, compliance records, reminders, and payroll-preparation reports.Read 28 Sep 2026 · cubbytrack.com

Plans and prices

Home Provider Free Free for up to 4 active children 1–4 active children · 1 center staff account · 1 physical location Read 22 Sep 2026 · cubbytrack.com
Starter $39 a month Eligible first center can start with 30 days free 5–12 active children · Up to 5 staff accounts · 1 physical center Read 22 Sep 2026 · cubbytrack.com
Growing Center $79 a month Eligible first center can start with 30 days free 13–30 active children · Up to 20 staff accounts · 1 physical center Read 22 Sep 2026 · cubbytrack.com
Established Center $119 a month Eligible first center can start with 30 days free 31–60 active children · Unlimited staff accounts · 1 physical center Read 22 Sep 2026 · cubbytrack.com
CubbyTrack Fall Special $39.95 a month $39.95/month for 12 monthly payments, then $59.95/month every feature included · unlimited staff accounts · one physical center per subscription Read 28 Sep 2026 · cubbytrack.com

Every CubbyTrack plan and price →

Strong points and limits

Strong points

  • Home Provider plan is free for up to four children
  • Tracks attendance, billing, and enrollment
  • Responsive web app works on phones and tablets
  • Supports location-aware access across centers

Limits

  • No separate native iPhone or Android app
  • Does not process payroll or file payroll taxes
  • Security page disclaims several certifications

Who it suits

It suits childcare home providers and centers that want attendance, billing, enrollment, family communication, and staff operations in one web application. Larger centers may use location-aware access across multiple centers.

Verdict

CubbyTrack covers center and family workflows, with plans scaled by child and staff counts. The free plan is limited to four active children; paid plans start at $39 a month.

Where Specifiction places it

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