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LabArchives

labarchives.com

From $8.25/mo Free plan WebWindowsmacOSLinuxiOSAndroid
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Spec score 9.1 #2 of 23 in Electronic Lab Notebook Software

What it is

LabArchives is a suite of online applications for documenting research data and managing laboratory resources. Its ELN for Research records, organizes, searches, and shares scientific data; Inventory organizes, tracks, and orders lab inventory; and Scheduler manages equipment and other resources. The ELN includes more than 20 built-in widgets and supports custom widgets, with integrations such as GraphPad Prism, SnapGene, REDCap, Jupyter, and Protocols.io. A free plan includes two owned notebooks, 1GB per user, and a 25MB file limit. Professional Academic costs $330 a year per user, with unlimited owned notebooks, 100GB per user, and a 250MB file limit. Browser access works on Windows, macOS, and Linux, while mobile browsers support image, video, and audio capture; an Android app wraps the browser-based session. LabArchives lists audit trails, electronic signatures, approval workflows, and offline access, with PDF and read-only offline HTML in ZIP export formats. It states certifications including FedRAMP, SOC 2, and ISO 27001, and support for HIPAA and GDPR requirements.

Spec sheet

What it does
LabArchives is a cloud SaaS suite for documenting research, protecting discoveries, collaborating, and managing inventory, samples, and laboratory resources.Read 14 Oct 2026 · labarchives.com
Integrations
Official integrations include SnapGene, GraphPad Prism, Geneious, Proofig AI, iChemLabs, Jupyter, REDCap, Protocols.io, Microsoft tools, Google tools, Box, OneDrive, Dropbox, Figshare, PubMed, and learning-management systems.Read 14 Oct 2026 · labarchives.com
Mobile apps
An Android wrapper app is available in regional versions, while the ELN can also be used directly in a mobile browser without installing an app.Read 14 Oct 2026 · help.labarchives.com
Support
Enterprise licensing includes onboarding, implementation guidance, unlimited support, and a dedicated Enterprise Success Manager.Read 14 Oct 2026 · help.labarchives.com
Headquarters
Boston, Massachusetts, United StatesRead 28 Sep 2026 · labarchives.com
Founded
G2 lists LabArchives as serving customers since 2009, the company’s stated founding year.Read 14 Oct 2026 · g2.com
Android app
Android users can install a LabArchives app from Google Play that wraps the browser-based session.Read 1 Oct 2026 · help.labarchives.com
API access
The LabArchives API is restricted to Enterprise and Enterprise Plus licensees; Inventory API keys require an account and granted API access.Read 14 Oct 2026 · help.labarchives.com
API release
A Scheduler API for pulling data was introduced in the December 7, 2022 feature release and is enterprise-only.Read 14 Oct 2026 · help.labarchives.com
Audit trail
ELN revision history records who changed an entry, when it changed, and what changed, with immutable timestamps and file backups.Read 14 Oct 2026 · labarchives.com
Browser platforms
LabArchives can be accessed through a browser on Windows, macOS and Linux devices.Read 1 Oct 2026 · help.labarchives.com
Collaboration
Users can work simultaneously on notebook pages, comment and tag colleagues, share selected notebook content, and publish through links or DOIs.Read 14 Oct 2026 · labarchives.com
Company facts
LinkedIn lists LabArchives as a privately held software-development company headquartered in San Marcos, California, with 11–50 employees.Read 14 Oct 2026 · linkedin.com
Company scale
LabArchives says its platform serves about 750,000 scientists in academic, nonprofit, and commercial organizations.Read 14 Oct 2026 · labarchives.com
Documentation depth
The Help Center contains onboarding guides, videos, browser and mobile guidance, administration articles, integration instructions, accessibility guidance, and feature-release archives.Read 14 Oct 2026 · help.labarchives.com
ELN notebooks
The research ELN records notes, tables, hyperlinks, HTML, media, Office documents, arbitrary file types, equations, chemical sketches, image annotations, and PubMed references.Read 14 Oct 2026 · labarchives.com
ELN purpose
The ELN for Research records, organizes, searches and shares scientific data.Read 1 Oct 2026 · labarchives.com
Encryption and availability
The service states that data uses TLS 1.3 in transit and AES-256 at rest, with bi-hourly backups or real-time replicas and geographically separate AWS facilities.Read 14 Oct 2026 · labarchives.com
GraphPad integration
GraphPad Prism 8 or newer can save files into LabArchives notebooks and preserve version history when files are rearchived.Read 14 Oct 2026 · help.labarchives.com
Independent backup claim
UTSA states that LabArchives performs daily backups and data-integrity checks, including corruption checks on uploaded files.Read 14 Oct 2026 · research.utsa.edu
Inventory
The Inventory product tracks supplies and samples, supports custom locations and categories, and links reagent usage to ELN experiments.Read 14 Oct 2026 · labarchives.com
Legal name and owner
Crunchbase identifies the legal entity as LabArchives, LLC and lists it as acquired by Dotmatics.Read 14 Oct 2026 · crunchbase.com
Limit: computational fit
The University of Texas at San Antonio advises that LabArchives may not suit research centered mainly on code, simulation, or modeling.Read 14 Oct 2026 · research.utsa.edu
Limit: file size on G2
A G2 reviewer reports that a 100MB file-size cap can make file management difficult.Read 14 Oct 2026 · g2.com
Limit: price on Capterra
A Capterra reviewer says the group changed to a cheaper product because LabArchives created financial strain.Read 14 Oct 2026 · capterra.co.uk
Limit: usability on Capterra
Another Capterra reviewer calls the interface unintuitive and confusing and says it has fewer functions than a preferred alternative.Read 14 Oct 2026 · capterra.co.uk
Mobile access
The ELN is optimized for mobile browsers and supports direct image, video and audio capture.Read 1 Oct 2026 · help.labarchives.com
Notable news: Dotmatics
LabArchives says it became part of Dotmatics in 2022.Read 14 Oct 2026 · labarchives.com
Praise: ease of use on Capterra
One Capterra reviewer describes the software as intuitive and useful for a research lab group.Read 14 Oct 2026 · capterra.co.uk
Praise: organization on G2
G2 reviewers repeatedly praise nested folders, searchable entries, file attachments, and replacing paper storage with organized digital records.Read 14 Oct 2026 · g2.com
Product type
LabArchives is a suite of SaaS applications for managing and documenting research data, protecting discoveries, secure collaboration, inventory, samples and lab resources.Read 1 Oct 2026 · labarchives.com
Rating on Capterra
4.5 out of 5 from 2 reviewsRead 14 Oct 2026 · capterra.co.uk
Rating on G2
4.3 out of 5 from 3 reviewsRead 14 Oct 2026 · g2.com
Rating on Google Play
2.9 out of 5 from 7 reviewsRead 14 Oct 2026 · play.google.com
Regulatory compliance
LabArchives states that it is compliant with 21 CFR Part 11, HIPAA and NIST 800-171.Read 1 Oct 2026 · labarchives.com
Research users
LabArchives says it serves 750,000 scientists in academic, non-profit and commercial organizations.Read 1 Oct 2026 · labarchives.com
Scheduler
Scheduler manages laboratory equipment and resource reservations with calendars, schedules, and administrative roles.Read 14 Oct 2026 · labarchives.com
Security certifications
LabArchives states that it has FedRAMP Moderate authorization, SOC 2 Type II, and ISO 27001:2022 certification, with HIPAA, GDPR, FERPA, and 21 CFR Part 11 alignment.Read 14 Oct 2026 · labarchives.com
Self-hosting
LabArchives describes its products as cloud-hosted SaaS running on Amazon Web Services rather than as a self-hosted package.Read 14 Oct 2026 · labarchives.com
Storage limits
The Free plan has 1GB total storage and a 25MB per-file limit, while Professional has 100GB per user and a 250MB per-file limit.Read 1 Oct 2026 · labarchives.com
System requirements
The browser application supports Windows, macOS, and Linux with current Chrome, Firefox, or Safari; mobile browsers are supported, while Folder Monitor and full Office integration are limited to Windows and macOS.Read 14 Oct 2026 · help.labarchives.com
Templates and widgets
Professional and Enterprise users can create custom templates, forms, calculators, JavaScript tools, and reusable widgets.Read 14 Oct 2026 · labarchives.com
Widgets
The ELN includes more than 20 built-in widgets and supports custom widgets.Read 1 Oct 2026 · labarchives.com

Plans and prices

Free Free Free 2 owned notebooks · 1GB per user · 25MB file limit · SnapGene & GraphPad Prism integrations Read 1 Oct 2026 · labarchives.com
Free ELN Free 2 owned notebooks · 1GB storage per user · 25MB file limit · SnapGene and GraphPad Prism integrations Read 14 Oct 2026 · labarchives.com
Inventory Free Free Free for 90 days ELN for Research integration · Custom inventory categories · Custom storage locations Read 1 Oct 2026 · labarchives.com
Inventory Free Trial Free 90-day trial · ELN integration · Custom inventory categories and storage locations Read 14 Oct 2026 · labarchives.com
ELN for Education Priced on request per student / term Course management tools Read 1 Oct 2026 · labarchives.com
Inventory Academic $99 a year per user per year ELN for Research integration · Custom inventory categories · Custom storage locations · Parent/Child item relationships Read 1 Oct 2026 · labarchives.com
Inventory Paid Academic $99 a year per user per year ELN integration · Custom categories and locations · Parent/child item relationships Read 14 Oct 2026 · labarchives.com
Inventory Corporate $199 a year per user per year ELN for Research integration · Custom inventory categories · Custom storage locations · Parent/Child item relationships Read 1 Oct 2026 · labarchives.com
Inventory Paid Corporate $199 a year per user per year ELN integration · Custom categories and locations · Parent/child item relationships Read 14 Oct 2026 · labarchives.com
Professional Academic $330 a year per user per year Unlimited owned notebooks · 100GB per user · 250MB file limit · NIH Data Management Mandates & Sharing support Read 1 Oct 2026 · labarchives.com
Professional ELN Academic $330 a year per user per year Unlimited owned notebooks · 100GB storage per user · 250MB file limit · NIH data-management support Read 14 Oct 2026 · labarchives.com
ELN + Inventory Academic $360 a year per user per year Professional features · Inventory application · Unlimited inventory items · Reagent links and automatic debit Read 14 Oct 2026 · labarchives.com

Every LabArchives plan and price →

Strong points and limits

Strong points

  • Free plan includes two owned notebooks.
  • ELN includes more than 20 built-in widgets.
  • Inventory and Scheduler cover lab resources.
  • Supports audit trails and electronic signatures.
  • PDF and offline HTML ZIP exports are listed.

Limits

  • Free plan has 1GB storage per user.
  • Free plan limits files to 25MB.
  • Android app wraps a browser-based session.
  • Professional Academic costs $330 a year per user.

Who it suits

LabArchives suits academic, non-profit, and commercial research organizations that need to document scientific data or manage inventory and lab resources. Its ELN includes mobile-browser media capture and listed research-tool integrations.

LabArchives in depth

Read the full write-up

LabArchives brings research records, inventory management and equipment scheduling into one software suite. It is strongest for research teams that need controlled notebook workflows alongside lab operations. Its free notebook is useful for a small start, but storage and file-size caps make paid plans the practical choice for heavier data use.

Overview

The suite serves academic, nonprofit and commercial research organizations, and LabArchives says it is used by 750,000 scientists. Founded in 2009 and headquartered in Boston, it pairs an electronic lab notebook (ELN) with separate inventory and scheduling applications. That breadth is valuable when a lab wants to connect experiments with materials and shared equipment; it is less compelling for someone who needs only a basic notebook.

Key features

The ELN for Research records, organizes, searches and shares scientific data. More than 20 built-in widgets and support for custom widgets let teams structure records around their work. Integrations include GraphPad Prism, SnapGene, REDCap, Jupyter and Protocols.io, giving users named options for bringing related research tools into their workflow.

LabArchives Inventory organizes, tracks and orders laboratory inventory, while Scheduler manages equipment and other lab resources. ELN + Inventory plans add unlimited inventory items, links between reagents and experiments, and automatic inventory debiting. Those connections suit labs that want notebook records and materials management to work together; buyers who need scheduling or inventory alone can choose the separate application plans.

Audit trails, electronic signatures and approval workflows support controlled recordkeeping. Offline access and API access add flexibility, and exports are available as PDF or read-only offline HTML in a ZIP file. LabArchives states that it has FedRAMP, SOC 2 and ISO 27001 certifications, supports HIPAA and GDPR requirements, and is compliant with 21 CFR Part 11, HIPAA and NIST 800-171.

Help comes through a knowledge base, FAQs, application support staff and regular training webinars. This mix is useful for teams adopting a research platform, though the stated support channels do not promise a particular response time.

Pricing

LabArchives uses a freemium model, but its plans cover different products and audiences, so the entry price of $330/user/yr is not a single price for the whole suite.

Free: free, with two owned notebooks, 1GB per user, a 25MB file limit, and SnapGene and GraphPad Prism integrations. It is a sensible way to begin with the ELN, but the notebook and storage caps constrain larger projects.

Inventory Free: free for 90 days. It includes ELN for Research integration, custom inventory categories and custom storage locations. The 90-day term makes it an evaluation option rather than a permanent free inventory plan.

ELN for Education: priced on request, billed per student / term, with course management tools. It is the education-specific choice when course management is needed.

Inventory Academic: $99 a year per user; Inventory Corporate: $199 a year per user. Both include ELN for Research integration, custom inventory categories and storage locations, and parent/child item relationships. Choose between them by audience and budget when inventory is the main need.

Professional Academic: $330 a year per user; Professional Corporate: $575 a year per user. Both provide unlimited owned notebooks, 100GB per user, a 250MB per-file limit, and NIH Data Management Mandates & Sharing support. The larger storage and file allowance is a meaningful step up from Free for data-heavy work.

ELN + Inventory Academic: $360 a year per user; ELN + Inventory Corporate: $675 a year per user. Both combine the inventory application with unlimited inventory items, reagent-to-experiment links and automatic inventory debiting. These fit teams that need materials management alongside the notebook rather than a standalone inventory tool.

Enterprise ELN: custom pricing, with unlimited storage, files up to 16GB, advanced security and usage reports, SAML SSO, a developer API, an uptime guarantee and SLA, and a dedicated success manager. It is aimed at organizations requiring enterprise controls and service commitments.

Per-user annual billing applies to the plans described as billed per user per year; the education plan is billed per student per term. The Professional limits are 100GB per user and 250MB per file, compared with Free's 1GB per user and 25MB per file. The Free plan also limits users to two owned notebooks.

Platforms

LabArchives supports web, Windows, macOS, Linux, Android, iOS and API access. The ELN runs in browsers on Windows, macOS and Linux, and its mobile-browser experience supports direct image, video and audio capture. The Android app wraps the browser-based session. Mobile capture is useful for recording observations at the bench, while the browser-based Android app is not a separate native ELN experience.

Who it's for

Academic, nonprofit and commercial labs can use the suite for research documentation, inventory and shared-resource scheduling. Academic researchers who need more notebook capacity and NIH data-management support have a clear upgrade path; instructors can choose the term-priced education plan. Teams handling significant data should account for the Free plan's per-user storage and per-file caps before adopting it as their long-term workspace.

Pros and cons

Pro: The suite links notebook work with inventory and resource scheduling, reducing the need to treat those lab functions as unrelated jobs.

Pro: Professional plans raise the allowance to 100GB per user and 250MB per file and include unlimited owned notebooks.

Pro: Audit trails, signatures, approval workflows and stated compliance credentials address controlled research recordkeeping.

Con: Free allows only two owned notebooks, 1GB per user and 25MB per file, which can be restrictive for growing or media-heavy projects.

Con: The full inventory workflow requires a paid plan after the 90-day Inventory Free period; combined academic and corporate plans cost more than the notebook-only Professional plans.

Alternatives

For a wider shortlist, see Electronic Lab Notebook Software and Equipment Scheduling Software.

LabCollector ELN is worth considering if a lifetime free Startup Pack with three users and 1,000 data records suits your starting scale.

Labfolder is an alternative if a freemium ELN with self-hosted platform support is a priority and you are prepared to request a quote.

eLabFTW may fit teams seeking free, AGPLv3 self-hosted software that can handle server hosting and administration themselves.

SciNote offers a free plan for one user in a dedicated workspace, making it an option for an individual who does not need guaranteed support.

NETVIBES is another option.

Benchling Notebook is an option for academic researchers seeking a free plan that includes Notebook and Molecular Biology.

LabKey ELN is another freemium alternative.

CDD Vault Electronic Lab Notebook is another option.

Verdict

Choose LabArchives if your lab needs an ELN that can sit alongside inventory and equipment scheduling, with paid tiers for larger storage and integrated materials tracking. The free plan is a low-cost way to start, but its 1GB-per-user and 25MB-per-file limits are the main reason to look elsewhere or budget for an upgrade if research data will grow.

Verdict

LabArchives combines an electronic lab notebook with inventory and resource scheduling tools. The free plan has defined storage limits, while Professional Academic raises those limits at a listed annual per-user price.

Where Specifiction places it

Alternatives to LabArchivesAll alternatives →