ControlHub From $249/mo 9.2 Visit Vendorfi
vendorfi.io
What it is
Vendorfi is a web-based vendor management system for procurement and finance teams handling intake, approvals, renewals, and spend visibility. It covers vendor requests, onboarding, approvals, contract tracking, renewals, ownership, and offboarding. Vendorfi AI scans contracts for key terms and notice periods, flags renewal risks, and prepares audit summaries. Shared dashboards track spend across vendors and categories and surface budget drift and anomalies. The Free plan includes core lifecycle management, AI-powered alerts and insights, an audit log, and standard email support, limited to three active vendors and two user seats. Core costs $299.99 a month, or 259.99 USD billed annually; it supports up to 50 active vendors and 15 seats, with guided approval workflows, a 24-month audit trail, and Xero, QuickBooks, and Slack integrations. Scale has custom pricing and includes unlimited vendors and users, custom workflows, data residency options, and audit history with no expiry. Vendorfi says it encrypts data at rest and in transit, and its SOC 2 Type II audit is in progress. The supplier portal on Scale is listed as coming soon.
Spec sheet
- What it does
- Vendorfi is a cloud vendor-lifecycle platform for procurement and finance teams covering requests, evaluations, onboarding and ongoing governance.Read 15 Oct 2026 · vendorfi.io
- Product
- Vendorfi is a vendor management system for procurement and finance teams managing intake, approvals, renewals, and spend visibility.Read 30 Sep 2026 · vendorfi.io
- Intended users
- Vendorfi describes itself as built for small and mid-sized businesses and tech startups.Read 30 Sep 2026 · vendorfi.io
- Integrations
- The integration marketplace lists Slack, Asana, Xero, QuickBooks, Google Workspace, Microsoft 365, DocuSign and DocHub.Read 15 Oct 2026 · vendorfi.io
- Security
- Vendorfi says it encrypts data at rest with AES-256 and in transit with TLS 1.2 or higher, and performs encrypted daily backups in geo-redundant storage.Read 30 Sep 2026 · vendorfi.io
- Compliance
- Vendorfi says its SOC 2 Type II audit is in progress and that it is GDPR compliant and supports CCPA data access and deletion requests.Read 30 Sep 2026 · vendorfi.io
- Support
- Free and Core include standard support, while Scale adds priority support and a dedicated customer-success manager.Read 15 Oct 2026 · vendorfi.io
- Headquarters
- The corporate record lists 9958 N Kendall Dr #522, Miami, Florida 33176 as the principal address.Read 15 Oct 2026 · bizprofile.net
- AI data handling
- Vendorfi says customer data is not used to train shared global AI models and that AI processing uses isolated environments.Read 15 Oct 2026 · vendorfi.io
- AI evaluation
- Fi screens vendor data against internal policies, highlighting missing information, overlap, redundancy and potential risks.Read 15 Oct 2026 · vendorfi.io
- AI features
- Vendorfi AI scans contracts, extracts key terms and notice periods, flags renewal risks, and prepares audit summaries.Read 30 Sep 2026 · vendorfi.io
- AI subprocessors
- The AI policy names OpenAI or Anthropic as possible subprocessors through secure VPC integrations, with DPAs prohibiting provider training on customer data.Read 15 Oct 2026 · vendorfi.io
- API and webhooks
- Custom API integrations, custom webhooks and ERP connectivity are listed only for the Scale plan.Read 15 Oct 2026 · vendorfi.io
- Asana integration
- Approved requests can create Asana tasks, synchronize custom fields and exchange task comments bidirectionally.Read 15 Oct 2026 · vendorfi.io
- Audit trail
- The Free plan includes a complete audit log and action history, while Core includes a 24-month audit trail and Scale has audit history with no expiry.Read 30 Sep 2026 · vendorfi.io
- Availability
- Vendorfi aims for at least 99.9% platform availability per calendar month, excluding scheduled maintenance.Read 30 Sep 2026 · vendorfi.io
- Company founding date
- The Florida filing lists February 4, 2022 as Vendorfi Inc’s incorporation date.Read 15 Oct 2026 · bizprofile.net
- Company legal name
- A Florida corporate-record listing identifies the company as Vendorfi Inc, an active Florida profit corporation.Read 15 Oct 2026 · bizprofile.net
- Company officer
- The same filing names Danny L. Rodriguez as president and registered agent.Read 15 Oct 2026 · bizprofile.net
- Contract intelligence
- Fi extracts renewal dates, notice periods and commercial terms from uploaded contracts and flags unusual clauses.Read 15 Oct 2026 · vendorfi.io
- Customer data ownership
- Terms state customers retain ownership of submitted data while Vendorfi receives a limited license to provide the service.Read 15 Oct 2026 · vendorfi.io
- Encryption
- The privacy policy states AES-256 encryption at rest and TLS encryption in transit.Read 15 Oct 2026 · vendorfi.io
- Free plan limits
- The Free plan is described as free forever and is limited to 3 active vendors and 2 user seats.Read 30 Sep 2026 · vendorfi.io
- Independent maturity signal
- RFP.wiki characterizes Vendorfi as early-stage and says no published case studies quantify consolidation savings from its signal engine.Read 15 Oct 2026 · rfp.wiki
- Independent product description
- RFP.wiki describes Vendorfi as connecting contract, spend, procurement, collaboration and compliance data from request through renewal.Read 15 Oct 2026 · rfp.wiki
- Intake and approvals
- Dynamic intake forms, automated routing and AI-assisted evaluation support approval before purchasing commitments.Read 15 Oct 2026 · vendorfi.io
- Limit: free tier
- Free is capped at three active vendors and two seats, and CSV vendor import is unavailable on that tier.Read 15 Oct 2026 · vendorfi.io
- Limit: independent review evidence
- RFP.wiki reports that peer-review volume has not materialized and that it found no independent corroboration on G2, Capterra or Trustpilot.Read 15 Oct 2026 · rfp.wiki
- Limit: integration breadth
- RFP.wiki cautions that integration coverage beyond the short Core list may require custom work or remain unavailable.Read 15 Oct 2026 · rfp.wiki
- Limit: pricing transparency
- RFP.wiki notes that Core pricing is public but Scale enterprise pricing remains sales-led and not comparable publicly.Read 15 Oct 2026 · rfp.wiki
- Limit: supplier portal
- The pricing page marks the Scale supplier portal as coming soon rather than generally available.Read 15 Oct 2026 · vendorfi.io
- Marketing rating claim
- Vendorfi’s homepage displays a 4.9/5 rating claim alongside a statement that it has over 9.2K customers.Read 15 Oct 2026 · vendorfi.io
- Not yet available
- The Scale plan lists a supplier portal as coming soon.Read 30 Sep 2026 · vendorfi.io
- Notable limit
- The pricing comparison shows CSV vendor import is unavailable on Free and available on Core and Scale.Read 30 Sep 2026 · vendorfi.io
- Onboarding portal
- Vendors can submit documents and questionnaires through a branded portal with centralized collection and intake tracking.Read 15 Oct 2026 · vendorfi.io
- Platform deployment
- The service is described as cloud-based, with no self-hosted deployment option presented.Read 15 Oct 2026 · vendorfi.io
- QuickBooks integration
- The QuickBooks Online connector maps general-ledger categories, sends approved bills and reconciles bank payments.Read 15 Oct 2026 · vendorfi.io
- Renewal and exit controls
- Renewal radar, decision tracking, replacement recommendations and exit workflows are included in paid tiers.Read 15 Oct 2026 · vendorfi.io
- Risk and compliance
- The platform tracks compliance requirements, collects evidence, scores risk signals and monitors gaps continuously.Read 15 Oct 2026 · vendorfi.io
- Spend management
- Spend can be imported by CSV and compared with contract terms to identify overages, price uplifts and unused value.Read 15 Oct 2026 · vendorfi.io
- Vendor lifecycle
- The platform supports vendor requests, onboarding, approvals, contract tracking, renewals, vendor ownership, and offboarding.Read 30 Sep 2026 · vendorfi.io
- Vendor records
- It maintains centralized vendor profiles containing contacts, contracts, spend, risk, compliance and ownership history.Read 15 Oct 2026 · vendorfi.io
- Xero integration
- The Xero connector synchronizes vendor details, approved invoices, bank reconciliation and spend data.Read 15 Oct 2026 · vendorfi.io
Plans and prices
Free Free Free forever 3 active vendors · 2 user seats · AI alerts and insights · standard email support Read 15 Oct 2026 · vendorfi.io
Core $299.99 a month $259.99 billed annually 50 active vendors · 15 user seats · 24-month audit trail · Xero, QuickBooks and Slack integrations Read 15 Oct 2026 · vendorfi.io
Scale Priced on request Custom pricing; book a demo Unlimited vendors and users · advanced RBAC and SSO · EU or US data residency · custom integrations · no-expiry audit history Read 15 Oct 2026 · vendorfi.io
Strong points and limits
Strong points
- Free plan includes AI alerts and insights.
- Tracks spend by vendor and category.
- Core connects with Xero, QuickBooks, and Slack.
- Scale offers audit history with no expiry.
Limits
- Free plan is limited to 3 active vendors.
- Free plan is limited to 2 user seats.
- CSV vendor import is unavailable on Free.
- Scale supplier portal is coming soon.
Who it suits
Vendorfi suits procurement and finance teams at small and mid-sized businesses or tech startups that need vendor lifecycle and spend tracking. Teams needing more than three vendors or two seats can consider Core or custom-priced Scale.
Verdict
Vendorfi combines vendor lifecycle tracking with contract alerts and spend dashboards. Core is $299.99 a month or 259.99 USD billed annually; Scale pricing is custom.
Where Specifiction places it
- Procurement Orchestration Software#6 of 268.4
