Workona

Workona is a project-focused workspace for bringing browser tabs and resources from other apps together. It is best for people coordinating ongoing work across services, especially teams that want shared spaces without exposing each member’s tabs. Its appeal is the combination of project organization and session recovery; the Team plan’s three-user minimum and limited current task-app connections narrow the fit.

Overview

Workona organizes work into spaces that can combine browser tabs, web links, Google Drive folders, Slack channels, and task lists. That makes it a stronger fit for recurring projects than for someone who only wants to save a pile of tabs. Tabs inside shared spaces remain private to each user, a useful distinction for teams that need shared project context without sharing every open page.

The optional tab manager supports search, suspension, autosaving, and restoring past sessions for up to 90 days. That history can help recover project context after an interruption, though its value is lower for people who rarely revisit closed sessions. Cross-device sync and multiple browser support make it workable across a mixed-device setup.

Key features

Project spaces and templates: Spaces bring project resources together, and templates can establish a repeatable starting point. Workona says it can create content from 6,000+ apps via Zapier, while its integrations page lists Google Drive, Docs, Sheets, Slides, Asana, ClickUp, Monday, Trello, and Slack. For task lists, spaces currently connect to Asana and Trello; ClickUp, Monday, and SmartSheet are marked coming soon. Teams relying on those latter services should not assume a working task connection today.

Tab manager: Search, suspension, autosave, and session restore address different parts of browser overload. The 90-day restore window is particularly useful for work that spans multiple sessions; users seeking only a simple tab collection may find the broader workspace model unnecessary.

Security and administration: Workona says data in transit uses 256-bit TLS and stored database data uses AES-256 encryption, with servers in the United States. SAML single sign-on and organization-level controls, including domain restrictions and external-user controls, make Enterprise more relevant to managed deployments. Workona also describes Google Cloud hosting, regular backups, continuity and disaster recovery plans, and staff on call 24/7/365.

Pricing

Free: free. It is for individual accounts and includes limited spaces and space sections, with no free team or organization accounts. It is a sensible way for one person to try the project-space approach, but the caps and lack of team accounts rule it out for shared use.

Team: $12 a month, billed $12/user/month, or $108/user/year with annual billing. It requires at least 3 users and supports up to 25 team members. Shared spaces, team templates, and priority support are included, making it the direct choice for a small group that needs collaborative project organization. The minimum makes it a poor fit for a solo user or pair, and the 25-person ceiling sends larger groups to Enterprise.

Pro: custom pricing; monthly or annual billing is available. The individual plan includes unlimited spaces and sections, 90-day session backups, space integrations, and templates. It removes the Free plan’s space limits without requiring a team, but the published plan details do not give a price, so cost-sensitive individuals should compare before committing.

Enterprise: custom pricing by sales quote. It supports unlimited users and teams, with admin controls, SSO, auto-provisioning, and domain restrictions. It fits organizations that need centralized access controls or exceed Team’s size limit; smaller teams can get shared spaces and templates on Team without moving to this tier.

Platforms

The web app works on Chrome, Edge, Firefox, and Safari across macOS, Windows, and Linux. Browser extensions are supported on Chrome, Edge, and Firefox. Workona also lists iOS support, while the tab manager’s stated browser-extension support does not include Safari; Safari users can use the web app but should not assume extension availability.

Who it's for

Workona is a good match for individuals who want project resources and browser sessions arranged together, and for teams that need shared spaces while keeping personal tabs private. It is less suitable for someone who only needs a lightweight tab-saving tool, a team of fewer than three paying users, or a group whose task workflow depends on ClickUp, Monday, or SmartSheet connections now.

Pros and cons

Pro: Spaces combine tabs, links, files, chat channels, and task lists, so project context can live together rather than across separate browser windows.

Pro: Private tabs within shared spaces preserve individual browsing while collaborators share project organization.

Pro: Up to 90 days of session restoration gives users a meaningful window to recover past browser work.

Con: Free accounts are individual and space-limited, so collaboration requires a paid plan.

Con: Team starts at three users and tops out at 25, which excludes smaller groups and pushes larger ones to custom-priced Enterprise.

Con: Current task-app connections are limited to Asana and Trello, despite broader integrations-page coverage.

Alternatives

For a narrower tab-management choice, compare the tab management software category. Tabblar may suit someone who wants a free tier with unlimited tabs and five workspaces, rather than shared project spaces. Pinako is an alternative for Linux, web, and Windows users who want local backups, rich-text notes, and tab and bookmark trees. tabExtend offers a free tier with up to 30 saves and no account requirement, a simpler fit for saving tabs. Toby may fit users who prefer a free starter tier capped at 60 saved tabs and unlimited members. Tabox is a free extension option centered on tab collections, folders, restore, and Google Drive sync. OneTab is a free, no-signup option for saving and organizing tabs. SessionBox is a paid alternative with a Hobby plan at $4.99 a month. TabTabTab is a free extension alternative with an MIT-licensed public repository and no stated paid tiers or usage limits.

Verdict

Choose Workona if project resources, browser sessions, and team spaces need to sit together, particularly when private tabs matter alongside collaboration. Its session recovery and shared structure are compelling for ongoing project work, but the Team minimum, 25-user cap, and limited current task connections are reasons to look elsewhere if your group is smaller, larger, or built around other task apps.