4Minitz vs ActFlux

4Minitz is a free, open-source web app for preparing meeting agendas, recording minutes and tracking topics and action items. Teams can create meeting series, invite participants, assign moderators and uploaders, and mark agenda topics as recurring. During meetings, users can record attendance, add information and assign actions to responsible people; logged-in invitees can see changes to current minutes in real time. Unfinished actions and open topics can carry forward, and search covers topic history and full text. Roles control who can edit, upload or view material. Re-finalizing a meeting adds a version number, while older finalized minutes cannot be changed through the normal workflow. Agendas, minutes and actions can be emailed, and finalized protocols can be exported as HTML, PDF or PDF/A when enabled by an administrator. The app can run in a browser or on self-hosted infrastructure and supports Docker. It uses Meteor JS, Node.js and MongoDB, with LDAP and Active Directory options for user import and authentication. A client can temporarily work offline and sync later, but closing a browser or tab before unsaved changes sync can lose them.

ActFlux is a web-based service for transcribing meetings and turning them into action items, decisions, and questions. It supports real-time transcription and uploaded audio or video, identifies speakers, and handles 50+ languages. Extracted tasks can go onto a Kanban board, where teams can assign owners and track priority and due dates. Google Calendar and Zoom are listed integrations; Slack is marked as coming soon. A REST API supports meeting uploads, transcript retrieval, action-item management, and webhook notifications. Users can export transcripts as PDF, action items as CSV, and meeting data as JSON. The privacy policy says data is encrypted in transit and at rest, and users can export or delete their data. The Free plan costs nothing and allows five meetings per month without a credit card. Paid-plan trials last 14 days, require a payment method, and become paid subscriptions unless cancelled. Email support is listed 24/7; live chat is available to Pro and Team customers Monday–Friday, 9 AM–6 PM EST.