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SPECIFICTION
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4Minitz

4minitz.com

Free plan WebSelf-hosted
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Spec score 8.3 #5 of 26 in Action Item Tracking Software

What it is

4Minitz is a free, open-source web app for preparing meeting agendas, recording minutes and tracking topics and action items. Teams can create meeting series, invite participants, assign moderators and uploaders, and mark agenda topics as recurring. During meetings, users can record attendance, add information and assign actions to responsible people; logged-in invitees can see changes to current minutes in real time. Unfinished actions and open topics can carry forward, and search covers topic history and full text. Roles control who can edit, upload or view material. Re-finalizing a meeting adds a version number, while older finalized minutes cannot be changed through the normal workflow. Agendas, minutes and actions can be emailed, and finalized protocols can be exported as HTML, PDF or PDF/A when enabled by an administrator. The app can run in a browser or on self-hosted infrastructure and supports Docker. It uses Meteor JS, Node.js and MongoDB, with LDAP and Active Directory options for user import and authentication. A client can temporarily work offline and sync later, but closing a browser or tab before unsaved changes sync can lose them.

Spec sheet

Purpose
4Minitz is a web app for preparing meeting agendas, documenting minutes and tracking topics.Read 5 Oct 2026 · 4minitz.com
Free plan
YesRead 22 Sep 2026 · 4minitz.com
Action-item tracking
YesRead 22 Sep 2026 · 4minitz.com
Agenda preparation
Users can create meeting series, invite people, assign moderators and uploaders, add agenda topics and mark recurring topics.Read 5 Oct 2026 · 4minitz.com
Attachment limits
A server administrator may set a maximum file size and allow or deny file extensions for binary attachments.Read 5 Oct 2026 · github.com
Browsers and devices
The site lists current Chrome, Firefox, Safari and Edge compatibility and says the responsive interface works on desktops, tablets and smartphones.Read 5 Oct 2026 · 4minitz.com
Directory integration
The site lists LDAP and Active Directory support for user import and authentication.Read 5 Oct 2026 · 4minitz.com
Email integration
The site lists SMTP support for sending agendas, minutes and action items by email.Read 5 Oct 2026 · 4minitz.com
Minutes and actions
Users can record attendance, add information and action items with responsible people, label items, and email minutes and action items.Read 5 Oct 2026 · 4minitz.com
Offline limitation
The client can temporarily work offline and sync when the server returns, but closing the browser or tab before unsaved changes sync can lose those changes.Read 5 Oct 2026 · github.com
Privacy approach
The maker says meeting minutes can contain sensitive information and recommends hosting the open-source app on your own infrastructure to control security and safety.Read 5 Oct 2026 · 4minitz.com
Protocol exports
Depending on administrator settings, finalized meeting protocols can be generated as HTML, PDF or PDF/A.Read 5 Oct 2026 · github.com
Real-time updates
Invited users who are logged in can watch changes to current meeting minutes in real time.Read 5 Oct 2026 · 4minitz.com
Roles
Meeting series roles include moderator, uploader, invited and informed, with different permissions to edit, upload and view content.Read 5 Oct 2026 · 4minitz.com
Searchable archive
YesRead 22 Sep 2026 · 4minitz.com
Technology and deployment
The app is built with Meteor JS, depends on Node.js and MongoDB, and supports Docker deployment.Read 5 Oct 2026 · 4minitz.com
Topic tracking
Open action items and non-closed topics can carry forward to the next meeting, and users can search topic history and full text.Read 5 Oct 2026 · 4minitz.com
Version history
Re-finalized meetings receive a version number, and older finalized minutes cannot be changed from the normal workflow.Read 5 Oct 2026 · 4minitz.com

Plans and prices

4Minitz Free Free and open-source · MIT License · self-hosted Read 5 Oct 2026 · 4minitz.com

Every 4Minitz plan and price →

Strong points and limits

Strong points

  • Free and open-source under the MIT License.
  • Carries open actions and topics into later meetings.
  • Search covers topic history and full text.
  • Supports Docker deployment.

Limits

  • Self-hosting requires Node.js and MongoDB.
  • Unsynced changes can be lost if the tab closes.
  • Attachment size and file types can be restricted by an administrator.

Who it suits

4Minitz may suit teams that want searchable meeting records, recurring agendas and action tracking, especially those able to host the app themselves. It is available through current Chrome, Firefox, Safari and Edge, with a responsive interface for desktops, tablets and smartphones.

Verdict

4Minitz provides structured meeting records, topic search and follow-up tracking at no charge. Teams should account for its self-hosted technology requirements and the risk of losing offline changes that have not synced.

Where Specifiction places it

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