4Minitz vs Doer

4Minitz is a free, open-source web app for preparing meeting agendas, recording minutes and tracking topics and action items. Teams can create meeting series, invite participants, assign moderators and uploaders, and mark agenda topics as recurring. During meetings, users can record attendance, add information and assign actions to responsible people; logged-in invitees can see changes to current minutes in real time. Unfinished actions and open topics can carry forward, and search covers topic history and full text. Roles control who can edit, upload or view material. Re-finalizing a meeting adds a version number, while older finalized minutes cannot be changed through the normal workflow. Agendas, minutes and actions can be emailed, and finalized protocols can be exported as HTML, PDF or PDF/A when enabled by an administrator. The app can run in a browser or on self-hosted infrastructure and supports Docker. It uses Meteor JS, Node.js and MongoDB, with LDAP and Active Directory options for user import and authentication. A client can temporarily work offline and sync later, but closing a browser or tab before unsaved changes sync can lose them.

Doer turns meeting action points into assigned tasks with deadlines, real-time tracking, and mandatory reviewer sign-off. Its Meeting Deck records attendees, discussion points, takeaways, and action items, then exports formatted minutes as a PDF. Users can make a selected action item into a task with an assignee, due date, priority, and category. Meeting capture is manual; users may paste Copilot or other AI-generated summaries and select action items themselves, but a direct integration is not described. A live dashboard groups task status by employee, priority, and deadline. Doer can export PDF status reports and task lists to Excel. It is listed for web, Android, and iOS. The maker says the service is hosted on Google Cloud Mumbai and stores structured text only, with no file attachments. Its stated safeguards include four-digit PIN verification and workspace email-domain allowlists. Doer says it supports GDPR, UK GDPR, and India DPDPA 2023, with EU SCCs and UK IDTA available, but does not currently hold a SOC 2 Type II report. Starter costs ₹3,999 a month billed annually and Growth costs ₹7,999 a month billed annually; a 14-day trial is available.