ActivityInfo vs KoNote
ActivityInfo
activityinfo.orgKoNote
github.comSide by side
| Figure | ActivityInfo | KoNote |
|---|---|---|
| Price from | €45.42/mo | Free |
| Free plan | — | Yes |
| Free trial | Yes | — |
| Open source | — | Yes |
| Web | Yes | Yes |
| Windows | Yes | — |
| Linux | Yes | Yes |
| iOS | Yes | — |
| Android | Yes | — |
| API | Yes | — |
| Self-hosted | Yes | Yes |
| Plans published | 3 | 2 |
| Spec score · Nonprofit Program Management Software | 9.3 (#1) | 8.3 (#6) |
| Headquarters | The Hague, Netherlands | Toronto, Ontario, Canada |
| License | ActivityInfo is proprietary; self-managed use is a time-limited object-code license, while source may be supplied only for restricted reference and audit purposes. | KoNote is released under the MIT License, which grants permission free of charge to use, copy, modify, publish, distribute, sublicense, and sell copies. |
| Purpose | ActivityInfo is web-based information management software for partner reporting, monitoring and evaluation, impact measurement, cash voucher assistance, and case management in humanitarian aid, emergencies, and international development. | KoNote is a secure, web-based participant outcome management system for nonprofits. |
| Reporting | Reports include pivot tables, charts, maps, notebooks and dashboards, with exports available in formats including CSV, PDF and XLSX. | Reporting includes Chart.js progress charts, CSV metric exports, WeasyPrint PDFs, funder profiles and audit-log viewing. |
| Security controls | Stated controls include TLS 1.2-or-better encryption, encryption at rest, role and record permissions, audit logs, replicated backups and SSO. | The project states that PII uses Fernet AES-128-CBC with HMAC-SHA256 encryption at rest and that audit logs are stored in a separate insert-only PostgreSQL database. |
| Self-hosting | A self-managed server is available for Windows, Debian/Linux, Docker, Red Hat and standalone Java deployment. | Each agency is expected to run its own instance on its infrastructure or local network, retaining control of configuration and data. |
| Support | Plans include ongoing support for named technical contacts, with basic email support and professional support by email and video conferencing. | The project directs documentation questions to GitHub issues, security reports to private reporting and general questions to the administrative guide. |
| What it does | ActivityInfo is web-based information-management software for partner reporting, monitoring and evaluation, impact measurement, cash assistance and case management in humanitarian and development work. | KoNote is a web-based participant outcome and case-management system for nonprofit agencies that records notes, metrics and progress. |
Plans
ActivityInfo
- Solo€545 a year
- Programme€3,700 a year
- Enterprise AgreementPriced on request
In their own words
ActivityInfo
ActivityInfo is information-management software for partner reporting, monitoring and evaluation, impact measurement, cash voucher assistance, and case management in humanitarian aid, emergencies, and international development. It supports online and offline collection, mobile data capture, collection links, multilingual forms, and validation rules. A no-code relational database builder adds calculated fields, deduplication and merging, record history, and audit logs. Dashboards, maps, pivot tables, charts, and a report designer support analysis. Connections include Power BI, Tableau, ArcGIS, QGIS, Python, R, REST APIs, and webhooks; an MCP server can connect Claude, ChatGPT, and Gemini to databases. Buyers can use hosted SaaS or self-managed deployment. Permissions can be set by folder, form, subform, or record, with single sign-on through Azure Active Directory, Google Workspace, and Okta. ActivityInfo is paid from €545 a year, offers a 30-day trial, and has no free plan. Android, web, API, Linux, Windows, and self-hosted access are listed.
KoNote
KoNote is a web-based participant outcome management system for nonprofits, released under the MIT License. Each organization runs its own instance on its infrastructure or local network. It provides encrypted client records, custom intake fields, program enrollment tracking, and role-based client search. Teams can define goals and targets, attach measurable metrics, track revisions over time, and reuse plan templates. Progress notes may be quick or structured, include metrics, and be backdated with audit trails. Messaging uses SMS through Twilio or email through SMTP, with consent tracking; calendar subscriptions use iCal feeds. Authentication supports Azure AD single sign-on or local Argon2 authentication. Security measures include field-level personal information encryption, role-based access, configurable session timeouts, and a separate immutable audit database. Privacy functions include selectable CSV or PDF client exports, multi-manager erasure approval, export monitoring, and secure download links. Optional AI can suggest goals, metrics, note structures, and outcome narratives; personal information is scrubbed before data leaves the server. The software is free to use under its license, but organizations provide and configure their own infrastructure. KoNote was founded in 2013 and is based in Toronto, Ontario, Canada.