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ActivityInfo

activityinfo.org

From €45.42/mo Free trial WebWindowsLinuxiOSAndroidAPI
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Spec score 9.3 #1 of 51 in Mobile Forms Software

What it is

ActivityInfo is information-management software for partner reporting, monitoring and evaluation, impact measurement, cash voucher assistance, and case management in humanitarian aid, emergencies, and international development. It supports online and offline collection, mobile data capture, collection links, multilingual forms, and validation rules. A no-code relational database builder adds calculated fields, deduplication and merging, record history, and audit logs. Dashboards, maps, pivot tables, charts, and a report designer support analysis. Connections include Power BI, Tableau, ArcGIS, QGIS, Python, R, REST APIs, and webhooks; an MCP server can connect Claude, ChatGPT, and Gemini to databases. Buyers can use hosted SaaS or self-managed deployment. Permissions can be set by folder, form, subform, or record, with single sign-on through Azure Active Directory, Google Workspace, and Okta. ActivityInfo is paid from €545 a year, offers a 30-day trial, and has no free plan. Android, web, API, Linux, Windows, and self-hosted access are listed.

Spec sheet

What it does
ActivityInfo is web-based information-management software for partner reporting, monitoring and evaluation, impact measurement, cash assistance and case management in humanitarian and development work.Read 15 Oct 2026 · activityinfo.org
Purpose
ActivityInfo is web-based information management software for partner reporting, monitoring and evaluation, impact measurement, cash voucher assistance, and case management in humanitarian aid, emergencies, and international development.Read 8 Oct 2026 · activityinfo.org
Intended users
The maker describes the product for social-sector organizations, including UN agencies, NGOs, governments, and nonprofits working in humanitarian relief and international development.Read 8 Oct 2026 · activityinfo.org
Integrations
Documented integrations include Power BI, Tableau, ArcGIS, QGIS, Power Automate, R, Python, JavaScript, webhooks and the MCP server.Read 15 Oct 2026 · activityinfo.org
Support
Plans include ongoing support for named technical contacts, with basic email support and professional support by email and video conferencing.Read 8 Oct 2026 · activityinfo.org
License
ActivityInfo is proprietary; self-managed use is a time-limited object-code license, while source may be supplied only for restricted reference and audit purposes.Read 15 Oct 2026 · activityinfo.org
Headquarters
The Hague, NetherlandsRead 23 Sep 2026 · activityinfo.org
Maker
ActivityInfo is exclusively developed and provided by BeDataDriven B.V., a private company based in The Hague, Netherlands.Read 15 Oct 2026 · activityinfo.org
Access controls
Administrators can define granular permissions by folder, form, or subform, including record-level permissions, and the service supports single sign-on with Azure Active Directory, Google Workspace, and Okta.Read 8 Oct 2026 · activityinfo.org
AI connection
Its MCP server can connect AI assistants including Claude, ChatGPT, and Gemini to ActivityInfo databases.Read 8 Oct 2026 · activityinfo.org
Analysis
Users can analyze and visualize data with dashboards, maps, pivot tables, charts, and a report designer.Read 8 Oct 2026 · activityinfo.org
API authentication
Developers can authenticate with personal tokens or OAuth 2.1 authorization-code flow using PKCE, with read and read-write scopes.Read 15 Oct 2026 · activityinfo.org
Company history
BeDataDriven says ActivityInfo was conceived in 2008, first released in 2009 and the company was incorporated in 2010.Read 15 Oct 2026 · activityinfo.org
Company scale
The maker reports more than 200 organizations in over 100 countries, thousands of users, hundreds of projects and millions of records.Read 15 Oct 2026 · activityinfo.org
Core database
The product provides a no-code relational database and form builder with calculated fields, validation and linked data.Read 15 Oct 2026 · activityinfo.org
Data collection
It supports online and offline data collection, mobile data collection, collection links, multilingual forms, and validation rules.Read 8 Oct 2026 · activityinfo.org
Data management
Features include a no-code relational database builder, calculated fields, record deduplication and merging, record history, and audit logs.Read 8 Oct 2026 · activityinfo.org
Data protection
The maker says customer data is encrypted in transit and at rest, with traffic encrypted using TLS 1.2 or above.Read 8 Oct 2026 · activityinfo.org
Data quality
Validation rules, required fields, unique fields, duplicate detection, merge tools and approval workflows are built into the platform.Read 15 Oct 2026 · activityinfo.org
Documentation depth
The documentation is organized into tutorials, how-tos, explanations and reference material, covering administration, formulas, integrations, API and self-managed deployment.Read 15 Oct 2026 · activityinfo.org
Google Play app
The Android app is rated Everyone, has 10K+ downloads, supports offline synchronization and was updated July 27, 2026.Read 15 Oct 2026 · play.google.com
Hosting
ActivityInfo is offered as Software-as-a-Service and as a self-managed version.Read 8 Oct 2026 · activityinfo.org
Limit: dashboard export
The maker’s documentation says complete dashboards cannot be exported as one file; users must export supported components individually.Read 15 Oct 2026 · activityinfo.org
Limit: outage history
The public status history records website, API and app incidents during 2026, including outages on October 1, June 24, June 17, June 9 and February 18.Read 15 Oct 2026 · status.activityinfo.org
Limit: Power Automate connector
Microsoft documents the ActivityInfo connector as Preview and notes filter constraints, overwrite risks from concurrent edits and possible 400, 401 or 403 errors.Read 15 Oct 2026 · learn.microsoft.com
Limit: sensitive data handling
A humanitarian-sector manual instructs users not to upload personally identifiable beneficiary or partner information.Read 15 Oct 2026 · calpnetwork.org
LinkedIn company facts
LinkedIn lists ActivityInfo headquarters in The Hague, company size of 11–50 employees and a 2007 founding year.Read 15 Oct 2026 · nl.linkedin.com
MCP extensibility
The MCP endpoint lets compatible assistants list, inspect and analyze records and change forms under the user’s existing permissions.Read 15 Oct 2026 · activityinfo.org
Mobile collection
Its mobile experience supports field forms, GPS, barcode scanning, signatures, attachments and collection in low-connectivity settings.Read 15 Oct 2026 · activityinfo.org
News: October 2026 release
Release 5.0 Build 5881 on October 14, 2026 fixed collection-link submission, delayed-save and offline-sync issues and added lookup support for text-returning fields.Read 15 Oct 2026 · activityinfo.org
Offline mode
Databases can be stored locally on a device, used without connectivity and synchronized after reconnection.Read 15 Oct 2026 · activityinfo.org
Plan limit
Solo is limited to one database; Programme and Organization plans allow unlimited databases and up to 500 forms in each database.Read 8 Oct 2026 · activityinfo.org
Praise: usability and flexibility
An independent software directory describes ActivityInfo as easy to use, flexible, intuitive and suitable for real-time data work in remote areas.Read 15 Oct 2026 · casestudies.com
Public API
The JSON API follows REST conventions, can query and modify authorized databases, and exposes capabilities used by the web and mobile clients.Read 15 Oct 2026 · activityinfo.org
R SDK
An ActivityInfo R package provides a client for reading and writing through the REST API.Read 15 Oct 2026 · activityinfo.org
Rating on Capterra
0.0 out of 5 from 0 reviewsRead 15 Oct 2026 · capterra.com
Rating on GetApp
0 out of 5 from 0 reviewsRead 15 Oct 2026 · getapp.com
Reporting
Reports include pivot tables, charts, maps, notebooks and dashboards, with exports available in formats including CSV, PDF and XLSX.Read 15 Oct 2026 · activityinfo.org
Reviews on Software Advice
No reviews are listed for ActivityInfo.Read 15 Oct 2026 · softwareadvice.com
Security certification
The maker states that its information-security management system is aligned with ISO/IEC 27001 and supported by external audits and penetration tests.Read 15 Oct 2026 · activityinfo.org
Security controls
Stated controls include TLS 1.2-or-better encryption, encryption at rest, role and record permissions, audit logs, replicated backups and SSO.Read 15 Oct 2026 · activityinfo.org
Self-hosting
A self-managed server is available for Windows, Debian/Linux, Docker, Red Hat and standalone Java deployment.Read 15 Oct 2026 · activityinfo.org
Self-managed downloads
The self-managed server download page lists Windows MSI, Ubuntu/Debian, RedHat/CentOS, a self-contained JAR, and Docker options.Read 8 Oct 2026 · activityinfo.org
System requirements
The self-managed guide lists Debian 10 or Windows Server 2012+, Java, a static domain or IP, and example deployments from 4 GB RAM/80 GB disk to 32 GB RAM/500 GB disk.Read 15 Oct 2026 · activityinfo.org
Trust-center evidence
The trust center lists an ISO 27001:2022 certificate, a 2025 penetration-test report and Google Cloud Platform as the hosting subprocessor.Read 15 Oct 2026 · trust.activityinfo.org

Plans and prices

Solo €545 a year annually 1 full user · 1 database · up to 20 additional users · database/form designer · spreadsheet importer · collection links · analysis and visualization · community support Read 15 Oct 2026 · activityinfo.org
Programme €3,700 a year annually 5 full users · 15 basic users · up to 5,000 additional users · unlimited databases · external partner reporting · advanced role permissions · professional email and video support Read 15 Oct 2026 · activityinfo.org
Enterprise Agreement Priced on request multi-year negotiated contract per-organization pricing · no user or storage limits · locked-in pricing · client-specific terms · minimum 250 users Read 15 Oct 2026 · activityinfo.org

Every ActivityInfo plan and price →

Strong points and limits

Strong points

  • Online and offline data collection
  • Relational no-code database builder
  • Dashboards, maps, and reports
  • REST API and webhooks
  • Hosted and self-managed deployment

Limits

  • No free plan
  • Starts at €545 a year
  • Solo plan allows one database

Who it suits

It suits UN agencies, NGOs, governments, and nonprofits managing humanitarian or development data. Organizations can choose hosted or self-managed deployment and need granular permissions.

ActivityInfo in depth

Read the full write-up

ActivityInfo is a program-data platform for humanitarian and international-development organizations that need structured reporting, field collection, and controlled collaboration. It is most compelling for teams that require relational records, offline work, and governed access in one system. The trade-off is a paid, annually committed product whose plan boundaries matter as user and database needs grow.

Overview

ActivityInfo is designed for partner reporting, monitoring and evaluation, impact measurement, cash voucher assistance, and case management. That focus makes it a better fit for social-sector operations than a generic database when programs must combine partner submissions, participant or case records, and formal reporting. Data collection, management, analysis, and integrations are covered in the same platform, reducing the need to maintain separate systems for each stage of a program.

Organizations can choose hosted Software-as-a-Service or a self-managed deployment. SaaS avoids operating the application infrastructure; self-management suits organizations with their own hosting and governance requirements, but requires them to take responsibility for running the server.

Key features

Field teams can collect data online or offline through mobile workflows, collection links, multilingual forms, and validation rules. Offline capability is important for areas with unreliable connectivity, while validation and multilingual support help partners submit more consistent records across locations and languages.

A no-code relational database builder connects related entities without requiring a conventional development project. Calculated fields support derived values, and deduplication and merging address duplicate records that commonly arise when multiple partners submit data. Record history and audit logs provide a trace of changes, which is valuable when programs need accountability over who changed operational data and when.

Analysis tools include dashboards, maps, pivot tables, charts, and a report designer. These cover both monitoring views and more formal reporting outputs. Integrations extend the analytical stack: Power BI, Tableau, ArcGIS, QGIS, Python, and R can connect through the RESTful API and webhooks, while third-party systems can exchange data programmatically. An MCP server can also connect AI assistants such as Claude, ChatGPT, and Gemini to ActivityInfo databases; organizations should govern that access alongside their existing permissions.

Access controls are unusually granular for a product aimed at program operations. Administrators can set permissions by folder, form, or subform, including record-level permissions. Single sign-on is supported through Azure Active Directory, Google Workspace, and Okta. BeDataDriven states that its information security management system is ISO 27001 certified and regularly externally audited; customer data is encrypted in transit and at rest, with TLS 1.2 or above for traffic. Plans include ongoing support for named technical contacts, with basic email support and professional support by email and video conferencing.

Pricing

There is no free plan. A 30-day trial provides a limited period to validate workflows before an annual commitment, and the entry price starts at €545 per user per year.

Solo

Solo costs €545 a year, billed annually, starting with one full user. It permits up to 20 additional users and is limited to one database. That combination suits a small team or a contained pilot, but the single-database ceiling is a material constraint for organizations separating programs or countries.

Programme

Programme costs €3,700 a year, billed annually, starting with five full users and 15 basic users. It allows up to 5,000 additional users, unlimited databases, and up to 500 forms in each database. This is the more credible tier for multi-program organizations and broad partner participation; the higher annual commitment buys scale in users and data structure rather than merely more seats.

Enterprise Agreement

Enterprise Agreement uses custom pricing, billed through a contact-based arrangement, with per-organization pricing and a minimum of 250 users. It removes limits on users or storage, targeting large institutions whose governance and capacity requirements exceed the Programme structure. Smaller organizations should not choose it unless their scale genuinely approaches that threshold.

Platforms

ActivityInfo runs on the web and supports Android, Windows, Linux, an API, and self-hosted deployment. Self-managed server downloads include Windows MSI, Ubuntu/Debian, RedHat/CentOS, a self-contained JAR, and Docker options. The breadth is useful for organizations standardizing across field devices and internal infrastructure, while the self-hosted route demands operational ownership.

Who it's for

The intended audience is social-sector organizations, including UN agencies, NGOs, governments, and nonprofits working in humanitarian relief and international development. It is a strong choice when partner reporting, case or assistance records, relational data, and fine-grained permissions must coexist. It is less suitable for a small group that needs a free tool, a single lightweight form, or a simple database without annual licensing and governance overhead.

Pros and cons

Pros

End-to-end program data: Collection, relational records, analysis, reporting, and API integrations are combined in one system.

Field resilience: Offline mobile collection, collection links, multilingual forms, and validation support distributed teams.

Governance: Record-level permissions, audit logs, history, SSO, and stated ISO 27001 certification support accountable operations.

Deployment choice: SaaS and self-managed options accommodate different infrastructure policies.

Cons

Annual paid commitment: There is no free plan, and the starting €545 a year is significant for very small organizations.

Solo database cap: One database can force compromises as a team expands beyond a single program structure.

Enterprise threshold: The no-limits agreement starts at a minimum of 250 users, leaving large but sub-250-user deployments to work within Programme limits.

Self-hosting responsibility: Running the server provides control but also makes deployment and maintenance the organization’s job.

Alternatives

For a simpler mobile-first option with a free plan, consider SIA MIS, which runs on Android, iOS, and the web. UpMetrics is the better starting point when a freemium impact-measurement service and a free framework builder matter more than ActivityInfo’s relational and field-operations scope. CharityIQ fits organizations seeking grant-finding features with a free tier and paid starter plan.

CommCare is worth choosing when an open-source platform, Android support, self-hosting, and a free edition are priorities. Outcome Tracker is an alternative for organizations prepared for a 7100.00 USD annual plan with unlimited users, implementation and training, and same-day support. Relific offers a paid product with a free trial on Android and the web. Clear Impact is suited to scorecard and participant-measure tracking with a free tier and API/web access. FRUIT Impact provides a freemium web service organized around targets, brands, and AI Insights.

For broader category comparisons, see Nonprofit Impact Measurement Software, Nonprofit Program Management Software, Mobile Forms Software, and No-Code Database Software.

Verdict

Choose ActivityInfo if your humanitarian or development organization needs offline-capable collection, relational program data, serious access controls, and integration-ready analysis under one governed deployment. Look elsewhere if you need a free entry point, a very small single-purpose workflow, or pricing that does not scale through annual plans and formal user thresholds.

Verdict

ActivityInfo combines field collection, relational data management, analysis, integrations, and detailed access controls for social-sector programs. Its paid pricing and deployment choices suit organizations with defined governance and infrastructure needs.

Where Specifiction places it

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