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SPECIFICTION
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KoboToolbox

kobotoolbox.org

From $21/mo Free plan WebiOSAPI
Visit kobotoolbox.org
Spec score 9.2 #6 of 131 in Survey Software

What it is

KoboToolbox is a survey and data collection platform for gathering information online or offline. Forms can include skip logic, validation, guidance, translations, GPS, and multimedia data. Collection is available through KoboCollect or web forms on iOS and desktop devices. The platform provides response analytics and API access, and teams can own members’ projects with role-based permissions for Owners, Admins, and Members. It works with Excel, Google Sheets, Power BI, Tableau, ArcGIS, and Stata, with direct integrations for TolaData and monday.com. Data is encrypted at rest and in transit using SHA-256 with RSA, alongside project-level key encryption. The platform also offers SSO and GDPR compliance. Data hosting is available in 28 countries or on a customer’s own infrastructure. The Community plan is free for nonprofits and includes 5,000 submissions per month and 1 GB of storage. Starter is $21 a month, Professional is $129 a month, and Teams is $249 a month. The maker says the platform is used by 35,000+ organizations across 220+ countries and territories, with 25M+ surveys collected per month.

Spec sheet

Free plan
YesRead 20 Sep 2026 · kobotoolbox.org
Paid from
25Read 20 Sep 2026 · kobotoolbox.org
Software integrations
The platform is compatible with Excel, Google Sheets, Power BI, Tableau, ArcGIS, and Stata.Read 28 Sep 2026 · kobotoolbox.org
Headquarters
Cambridge, Massachusetts, United StatesRead 28 Sep 2026 · kobotoolbox.org
Founded
2005Read 28 Sep 2026 · kobotoolbox.org
API access
YesRead 20 Sep 2026 · kobotoolbox.org
API integrations
A powerful API supports external integrations.Read 28 Sep 2026 · kobotoolbox.org
Custom branding
YesRead 20 Sep 2026 · kobotoolbox.org
Data encryption
Data is encrypted at rest and in transit using SHA-256 with RSA, plus project-level key encryption.Read 28 Sep 2026 · kobotoolbox.org
Direct integrations
Direct integrations are available with TolaData and monday.com.Read 28 Sep 2026 · kobotoolbox.org
Enterprise branding
Enterprise can customize the web interface with an organization logo and use a custom server URL.Read 28 Sep 2026 · kobotoolbox.org
Enterprise support
Enterprise includes guaranteed user support with a custom response time and a dedicated Customer Success Manager.Read 28 Sep 2026 · kobotoolbox.org
Form logic
Forms support skip logic, validation, in-survey guidance, translations, GPS, and multimedia data.Read 28 Sep 2026 · kobotoolbox.org
Free storage
Starter includes 1 GB of file storage; Community includes 1 GB with add-ons available.Read 28 Sep 2026 · kobotoolbox.org
Global usage
Used by 35,000+ organizations across 220+ countries and territories.Read 28 Sep 2026 · kobotoolbox.org
Hosting options
Data can be hosted in 28 countries or on the customer’s own infrastructure.Read 28 Sep 2026 · kobotoolbox.org
Logic branching
YesRead 20 Sep 2026 · kobotoolbox.org
Mobile and offline
Data can be collected online and offline using KoboCollect or web forms on all devices, including iOS and desktop.Read 28 Sep 2026 · kobotoolbox.org
Monthly surveys
The site states that 25M+ surveys are collected per month.Read 28 Sep 2026 · kobotoolbox.org
Nonprofit access
The Community Plan provides the software free to nonprofits.Read 28 Sep 2026 · kobotoolbox.org
Response analytics
YesRead 20 Sep 2026 · kobotoolbox.org
Responses included
5000Read 20 Sep 2026 · kobotoolbox.org
Security compliance
The platform offers advanced security, SSO, and GDPR compliance.Read 28 Sep 2026 · kobotoolbox.org
Support channels
Support includes a community forum, Help Center documentation, tutorials, training videos, and Academy courses.Read 28 Sep 2026 · kobotoolbox.org
Team ownership
Teams can own members’ projects, supporting continuous access to project data.Read 28 Sep 2026 · kobotoolbox.org
Team permissions
Teams provide role-based permissions for Owners, unlimited Admins, and unlimited Members.Read 28 Sep 2026 · kobotoolbox.org

Plans and prices

Starter $21 a month Other pricing; nonprofit price shown as n/a 1,000 submissions/month · 1 GB storage For private companies, for-profit organizations, and personal use. Read 28 Sep 2026 · kobotoolbox.org
Community Free Free 5,000 submissions/month · 1 GB storage For nonprofits; individual with basic data collection needs. Read 28 Sep 2026 · kobotoolbox.org
Professional $129 a month Nonprofit pricing 25,000 submissions/month · Unlimited storage For nonprofits; individual with advanced data collection needs. Read 28 Sep 2026 · kobotoolbox.org
Teams $249 a month Billed monthly; nonprofit pricing 50,000 submissions/month · Unlimited storage · 1 team Nonprofit pricing; 600,000 submissions per year. Read 28 Sep 2026 · kobotoolbox.org
Enterprise Priced on request Contact us For international nonprofits and multilateral agencies. Read 28 Sep 2026 · kobotoolbox.org

Every KoboToolbox plan and price →

Strong points and limits

Strong points

  • Forms support skip logic, validation, translations, GPS, and media
  • Works online and offline on iOS and desktop
  • Teams can own projects and assign role-based permissions
  • Offers hosting in 28 countries or customer infrastructure
  • Community plan includes 5,000 submissions per month

Limits

  • Community plan is for nonprofits
  • Starter is $21 a month
  • Professional is $129 a month
  • Teams is $249 a month

Who it suits

KoboToolbox suits organizations collecting survey data online or offline, including nonprofits using the free Community plan. Its team permissions, integrations, and hosting options support projects with shared ownership or specific data location needs.

Verdict

KoboToolbox combines flexible forms, offline collection, team controls, analytics, and integrations. Its free Community plan is nonprofit-focused, while paid plans list different submission and storage allowances.

Where Specifiction places it

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