Apollo Practice Management vs PtEverywhere

Apollo Practice Management is web-based software for physical therapy practices, covering scheduling, clinical documentation, billing, and reporting. Its dashboard groups appointments by status and can show lists for individual therapists. Documentation tools include SOAP notes, custom note templates, and addenda for completed notes; appointment reminders can be scheduled by email or SMS. Apollo says its claim scrubbing checks claims for errors and generates alerts or reminders about approval or rejection. Reports cover scheduling, finances, patient information, transactions, and reconciliation, and can be exported. Claim information can be transmitted to a supported billing service or clearing house. Apollo says it is HIPAA compliant and uses individual secure logins, password-protected information areas, and encryption for information sent remotely between servers. It works in a browser on PCs, Macs, iPads, tablets, and smartphones. Plans include unlimited user accounts and multiple practice locations, but set practitioner and monthly text and fax limits. The Single plan costs $108 a month for one practitioner; a 30-day trial is listed.

PtEverywhere combines practice management and electronic medical record tools for rehabilitation and physical therapy practices. Its features include scheduling, documentation, messaging, video home exercise programs, billing, telehealth, and reports. AI Scribe is included in every plan and turns recordings, dictation, or typed notes into structured SOAP documentation. Users can access the platform in a modern browser or through iOS and Android apps, and it offers two-way Google Calendar sync. The Open API is available to subscribers, with documentation at no additional fee by contacting Client Care. Starter costs $49 a month and limits appointments to 20 visits per month. Standard costs $149 a month and Pro costs $199 a month; both list unlimited appointments. SMS, telehealth, fax, and premium integrations are unavailable on Starter and Standard, while Pro lists them as included. The product is aimed at rehabilitation therapy practices, including cash-based clinics and multi-site groups.