Apollo Practice Management vs Rehab Guru
Apollo Practice Management
apollopracticemanagement.comRehab Guru
rehabguru.comSide by side
| Figure | Apollo Practice Management | Rehab Guru |
|---|---|---|
| Price from | $108/mo | $8.33/mo |
| Free plan | — | Yes |
| Free trial | — | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | Yes | — |
| macOS | Yes | — |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | — | Yes |
| Plans published | 9 | 6 |
| Spec score · Physical Therapy Scheduling Software | 9.0 (#1) | 8.7 (#3) |
| Headquarters | 290 First Street Suite Two, Pittsfield, Massachusetts 01201, United States | Sheffield, South Yorkshire, England |
| Integrations | Apollo says it can transmit claim information directly to a supported billing service or clearing house. | Documented integrations include Scan.com, HubSpot, Smarterbase, Google Calendar and Microsoft 365. |
| Licence | The reviewed pages describe Apollo as proprietary SaaS and publish no open-source licence. | Terms grant a limited non-exclusive subscription right and state that Rehab Guru owns the software, documentation and service intellectual property. |
| Plan limits | Plans set practitioner and monthly text and fax limits; each plan includes unlimited user accounts and multiple practice locations at no additional location cost. | The Free plan is limited to six clients and does not include add-on modules such as bookings, payments, treatment notes or patient forms. |
| Security | The vendor says Apollo is HIPAA compliant, with password-protected information areas, individual secure logins and encrypted information sent remotely across servers. | The trust centre states that data is encrypted at rest and in transit and identifies ISO 27001:2022 and Cyber Essentials Plus certifications. |
| Support | All plan members receive unlimited technical support, and setup training is provided using screen sharing. | Basic plans include support through an online support portal and ticketing system, while Pro includes priority support. |
| What it does | Apollo is a cloud-based physical-therapy practice system combining scheduling, billing, electronic medical records and reporting. | Rehab Guru combines exercise prescription, patient management and clinic operations for healthcare and exercise professionals. |
Plans
Apollo Practice Management
- Single$108 a month
- Team$228 a month
- TEAM$228 a month
- Medium$348 a month
- MEDIUM$348 a month
- Group$708 a month
- GROUP$708 a month
- Large$1,188 a month
- LARGE$1,188 a month
Rehab Guru
- FreeFree
- Basic$10 a month
- Pro$20 a month
- Basic$100 a year
- Pro$200 a year
- EnterprisePriced on request
In their own words
Apollo Practice Management
Apollo Practice Management is web-based software for physical therapy practices, covering scheduling, clinical documentation, billing, and reporting. Its dashboard groups appointments by status and can show lists for individual therapists. Documentation tools include SOAP notes, custom note templates, and addenda for completed notes; appointment reminders can be scheduled by email or SMS. Apollo says its claim scrubbing checks claims for errors and generates alerts or reminders about approval or rejection. Reports cover scheduling, finances, patient information, transactions, and reconciliation, and can be exported. Claim information can be transmitted to a supported billing service or clearing house. Apollo says it is HIPAA compliant and uses individual secure logins, password-protected information areas, and encryption for information sent remotely between servers. It works in a browser on PCs, Macs, iPads, tablets, and smartphones. Plans include unlimited user accounts and multiple practice locations, but set practitioner and monthly text and fax limits. The Single plan costs $108 a month for one practitioner; a 30-day trial is listed.
Rehab Guru
Rehab Guru combines clinic management, exercise prescription and a built-in CRM for clinicians and exercise professionals. Its library provides over 6,000 exercises and more than 280 pre-made templates, while clinicians can remotely monitor adherence, outcomes, pain, wellness and RPE. Clinic tools include appointments, invoicing, online payments, treatment notes, patient forms and telehealth. Browser-based telehealth supports individual and group video calls without downloads. Therapist and client apps are available on iOS, Android and the web, with device synchronization. Listed integrations include Cliniko, Google Calendar, Microsoft 365, Zoom, Nookal, coreplus, Scan.com and Strength by Numbers; enterprise integrations can connect through FHIR, HL7 or Redox Engine. The Free plan supports six clients but excludes add-on modules such as bookings, payments, notes and forms. Basic is £10/user/mo; Pro is $20 a month. A 30-day Pro trial is offered without a credit card upfront.