ApprovalMax vs Ramp Bill Pay

ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.

Ramp Bill Pay handles accounts payable tasks including invoice processing, approvals, vendor management and payments. Ramp says its OCR captures invoice details and line items with 99% accuracy. It checks invoice line items against purchase orders through two-way and three-way matching, then routes bills using configurable approval flows, roles and permissions. Payment options include card, ACH, check and wire, including international payments. The free plan includes Bill Pay without a monthly software fee, though payment fees vary by method and certain ERP integrations require Ramp Plus. Plus costs $15 a month and adds advanced AP features such as auto-coded line items, AI-driven approval recommendations, batch payments and payment release approvals; annual billing is listed with a 20% saving. Enterprise pricing is custom. Listed accounting integrations include NetSuite, Sage Intacct, Zoho Books, Xero, QuickBooks and Microsoft Dynamics 365 Business Central. Ramp says it undergoes annual SOC 2 Type II audits and complies with PCI security standards. SSO and MFA are supported. The service is available on Android, iOS and web.