ApprovalMax vs Settle

ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.

Settle is web-based accounts payable automation for high-growth consumer and CPG brands. It captures invoice data, matches bills to purchase orders, routes approvals, and schedules payments without manual data entry. Approval rules can be based on vendor, amount, or accounting category, with single-step or multi-tier workflows. Payment methods include ACH, paper checks, domestic wires, and international payments in 40+ currencies. Approved bills and payments can sync with QuickBooks Online, NetSuite, Xero, and Finaloop. The free Launch plan includes unlimited seats and transactions; international wires cost $15.00. Accelerate costs $199 a month, billed monthly, and includes free international wires, a dedicated success manager, and white-glove onboarding support. Settle Working Capital offers non-dilutive funding with flexible 30–120 day repayment terms. Launch also includes procurement, landed costs, AI invoice data extraction, bills of materials, vendor management, and automated W-9/W-8 collection. Settle states that it is SOC 2 Type II Certified.