ApprovalMax vs xSuite
ApprovalMax
approvalmax.comxSuite
xsuite.comSide by side
| Figure | ApprovalMax | xSuite |
|---|---|---|
| Price from | — | — |
| Free plan | — | — |
| Free trial | Yes | — |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | — |
| Android | Yes | — |
| API | Yes | Yes |
| Self-hosted | — | Yes |
| Plans published | 10 | 1 |
| Spec score · Accounts Payable Software | 8.6 (#9) | 7.9 (#33) |
| Approval workflows | Yes | Yes |
| Founded | LinkedIn lists ApprovalMax as founded in 2016. | 1994 |
| Headquarters | ApprovalMax Limited lists its registered office in London, United Kingdom. | xSuite lists its global headquarters in Ahrensburg, Germany, and says it also has headquarters in the United States. |
| Security | ApprovalMax states it is ISO 27001 certified and provides single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. | xSuite says its information security management system is certified to ISO/IEC 27001:2022, with scope covering cloud and on-premises software development and supporting operations. |
| Security certification | ApprovalMax states that it is ISO 27001:2022 certified, GDPR compliant and conducts annual third-party penetration testing. | xSuite announced renewal of its ISO/IEC 27001:2022 certification by TÜV NORD in March 2026. |
| Support | The Xero pricing page lists customer support 24/5 and describes a knowledge base, how-to videos, and guides. | Support includes a portal for tickets, status, history, priorities, SLAs, remote support, and downloads, with regional support teams and stated service hours. |
| What it does | ApprovalMax is a cloud approval and financial-control platform for bills, purchase orders, invoices, expenses and other finance documents. | xSuite provides automation for SAP accounts payable, e-invoicing, procurement, order management, and archiving. |
Plans
ApprovalMax
- AdvancedPrice not published
- Advanced (QuickBooks Online)Price not published
- Advanced (Xero)Price not published
- NetSuite planPriced on request
- PremiumPrice not published
- Premium (QuickBooks Online)Price not published
- Premium (Xero)Price not published
- StandardPrice not published
- Standard (QuickBooks Online)Price not published
- Standard (Xero)Price not published
In their own words
ApprovalMax
ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.