Assess.one Employee Offboarding Workflow vs Okta Lifecycle Management

Assess.one Employee Offboarding Workflow is a web template for managing employee departures after resignation or termination. It covers intake, approvals, handover, final payroll inputs, property return, access removal, exit interviews, notifications, and completion checks. The route depends on the case: resignations go to manager approval, while terminations go directly to employee notification; some resignation cases can involve HR review and legal escalation. Roles are assigned to HR, line managers, payroll, IT, and legal stakeholders. Case records include status tracking, timelines, and dashboard views. A mandatory access-removal task asks IT to confirm removal of accounts, software licences, and physical site access. Steps, routing, role assignments, and notification triggers can be customised without code. The Free plan allows 100 operations per month and one team member. Starter costs $49 a month, billed $588 per year; one operation means one record created against a workflow, regardless of its number of steps.

Okta Lifecycle Management automates employee identity changes by connecting HR systems with IT infrastructure. It imports identities from HR systems and directories to help manage joiner, mover, and leaver processes for an organization’s extended workforce. Workday, BambooHR, and SuccessFactors are named as example HR sources. Automated provisioning supports thousands of apps through SCIM. Policies can grant or remove access for groups based on dates, inactivity, and other conditions. When an employee changes departments, mover processes can remove old permissions and add new ones. Reports show who can access an app, which apps a person can access, and who was recently deprovisioned. The cloud-based product supports web, API, self-hosted, Linux, macOS, and Windows environments. Essentials costs $17 a month per user when billed annually and includes Lifecycle Management and 50 Workflows; Workforce Identity has a $1,500 annual contract minimum. Lifecycle Management is also listed as an add-on to Starter, with price available from sales. A free trial is available, but there is no free plan.