Axero vs InStaff
Axero
axerosolutions.comInStaff
instaff.orgSide by side
| Figure | Axero | InStaff |
|---|---|---|
| Price from | $500/mo | $0.20/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | — |
| Android | Yes | — |
| API | Yes | — |
| Self-hosted | Yes | — |
| Plans published | 6 | 10 |
| Spec score · Intranet Software | 8.6 (#6) | 8.2 (#14) |
| Founded | 2008 | 2014 |
| Headquarters | New York City, United States | Mississauga, Ontario, Canada |
| Integrations | Axero lists 30+ integrations and more than 500 REST APIs with webhook support. | InStaff supports structured exports, imports, and custom integrations; its time-tracking page names Sage, QuickBooks, ADP, and Microsoft Dynamics and offers a native Sage 300 integration. |
| Product | Axero is a centralized intranet platform for workplace communication, knowledge, culture, and customization. | InStaff is a configurable employee portal for time tracking, paystubs, employee documents, announcements, directories, and related employee operations. |
| Security | Axero encrypts data at rest with AES-256 and AES-256 FIPS 140-2 Level 3, secures connections with SSL/TLS 1.3, and gives each customer an independent database and software instance. | Every portal includes MFA, 256-bit SSL-encrypted portals, user role management, and regular product and security updates. |
| Support | Axero's support community provides getting-started guides, how-to videos, forums, administrator/user/developer documentation, mobile app downloads, and paid professional services. | Every portal includes customer support from 9 AM to 5 PM ET. |
Plans
Axero
- StandardPriced on request
- On-PremisesPriced on request
- Essentials$500 a month
- Growth$2,000 a month
- EnterprisePrice not published
- PremiumPrice not published
InStaff
- Announcements & SurveysFree
- Employee Records Hub$0.20 a month
- Paystubs & Tax Forms$0.48, paid once
- Time Off Management$1 a month
- Expense Management$3 a month
- Time Tracking$5 a month
- Certifications & Licenses$20 a month
- Portal — up to 100 employees$40 a month
- Portal — 101–500 employees$80 a month
- Portal — 501+ employees$100 a month
In their own words
Axero
Axero is an intranet platform for workplace communication, knowledge, culture, and customization. It provides search across intranet content and connected repositories, along with Axero Copilot AI chatbots. Teams can set up public or private workspaces for departments, projects, and initiatives, with granular permissions and extranet capabilities. Axero lists more than 30 integrations and over 500 REST APIs with webhook support; connected tools include Microsoft 365, Google Workspace, Slack, Microsoft Teams, Zoom, Salesforce, and SharePoint Online. Employees can use native iOS and Android apps or a responsive browser, with optional white-label apps. Organizations can use Axero's private Azure cloud or deploy it on their own server infrastructure. Axero states that it is SOC 2 Type II compliant and describes encryption at rest and SSL/TLS 1.3 for connections. A free trial is available, but there is no free plan. The listed Essentials plan is $500 a month for up to 100 people; Growth is $2,000 a month for up to 500 people.
InStaff
InStaff is a configurable employee portal for time tracking, time-off requests, paystubs, documents, announcements, directories, and related employee operations. Time tracking includes digital timesheets, mobile clock-in, shared terminal mode, face or QR verification, and geofencing. Employees can request time off from any device, with configurable approval workflows, balances, and tracking rules. The portal stores policies, forms, contracts, and employee documents, with electronic signatures. Uploaded PDF paystubs are sorted and delivered to employee accounts, with a default retention period of seven years. Approved time can be exported as CSV or PDF or retrieved through the API. The service supports structured imports and exports, custom integrations, and a native Sage 300 integration. Every portal includes MFA, encrypted portals, role management, and regular product and security updates. InStaff is web-based, was founded in 2014, and is headquartered in Mississauga, Ontario, Canada. A 14-day trial is available and there is no free plan. Portal pricing starts at $40.00 per month for up to 100 employees; separate listed modules include time tracking at $5.00 per user / month and time-off management at $1.00 per user / month.