BEO HQ vs CaterTrack

BEO HQ turns event details into banquet event orders and related catering documents. From the same event data, it generates proposals, contracts, invoices and quotes, while calculating service charges, taxes, deposits and balances. Users can save client, venue and menu records or duplicate a past event. Its menu library supports courses, per-person or per-item prices, and dietary and allergen flags. Starter includes QuickBooks and CSV export; Pro adds shareable client approval links and e-signatures with an audit trail. BEO HQ does not process payments, leaving customers to keep their own payment setup. The service runs on the web and is described as built for solo caterers and independent planners. The Free plan permits one BEO and one catering invoice, and PDFs include a small BEO HQ footer credit. Starter costs $19 a month and Pro costs $39 a month. The first paid subscription has a 30-day money-back guarantee, available once per customer. The company says users can import and export their documents and financials.

CaterTrack is a workspace for catering businesses and party plot venues to manage orders, bookings, menus, crew, billing, and payments. Enquiries can become quotations and confirmed bookings on a shared calendar with conflict warnings. The system creates numbered PDFs for quotations, SGST/CGST tax invoices, payment receipts, and booking contracts. Its dashboard reports revenue against collections, pipeline status, event types, pending dues, and vendor spend, with Excel exports. Android and iPhone apps share a login and cache data for weak-network conditions; a web version is also available. Managers and staff can be assigned resource-level permissions, while owners control sensitive finance and billing access. The product is available in English, Gujarati, and Hindi. The listed seven-day free option requires no card and includes orders, bookings, menu, a customer list, and apps. Paid plans are ₹799 a month, ₹2,499 a month, and ₹4,999 a month. CaterTrack says prices include 18% GST; paid plans can be cancelled in the app and remain active through the billing cycle already paid.