BoardFlow vs Whale
BoardFlow
boardflow.online
Whale
usewhale.ioSide by side
| Figure | BoardFlow | Whale |
|---|---|---|
| Price from | $5/mo | $249/mo |
| Free plan | Yes | Yes |
| Free trial | — | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | — | Yes |
| Android | — | Yes |
| API | — | Yes |
| Plans published | 3 | 4 |
| Spec score · Employee Onboarding Software | 9.1 (#3) | 8.7 (#6) |
| Integrations | The maker's pages reviewed describe Chrome extension recording and browser-based guides but do not name third-party integrations. | Listed integrations include Slack, Salesforce, HubSpot, Microsoft tools, Google Drive, OneDrive, BambooHR, ADP, Asana, monday.com, Zapier and Zoho. |
| Support | The pricing page lists email support and says replies usually arrive within 24 hours; Pro includes priority support. | Whale says its customer success team offers quick answers, coaching sessions, and help migrating existing documentation. |
| What it does | BoardFlow records browser workflows and turns them into role-based onboarding guides. | Whale is an AI-powered platform for capturing, sharing and managing standard operating procedures and training. |
Plans
In their own words
BoardFlow
BoardFlow is a freemium browser tool that records workflows and turns them into role-based onboarding guides. Its Chrome extension captures clicks, form inputs, page navigation and tab switches across browser tabs. Generated guides contain numbered titles, plain-English descriptions, URLs and screenshots, and can be edited before publication. Organizations assign guides to teams and positions so employees receive relevant checklists, while owners and managers can view completion status. Public links allow viewing without an account. BoardFlow also describes timestamped, exportable workflow documentation with screenshots for audit use. The web app for guides, team management and checklists runs in any modern browser without installation. The Free plan includes one team, 10 guide recordings, Chrome recording and public sharing links. Pro costs $5 a month and includes three teams, 50 recordings total, unlimited members, advanced progress tracking and priority support. Business costs $15 a month with 20 teams and 100 recordings; organization dashboards are marked as coming soon. Recordings are stored on BoardFlow’s servers.
Whale
Whale is an AI-powered platform for documenting procedures, organizing company knowledge, and training employees. Its Step Recorder captures clicks, video, annotated screenshots, and written instructions. Alice can draft SOPs from prompts or imported Word files, PDFs, PowerPoints, and uploaded videos. Training Flows arrange playbooks, videos, and quizzes into sequences, with assignments by role or group and completion tracking. Employees can reach documented knowledge through a browser extension, mobile access, QR code sharing, or AI chat. Listed integrations include Google Drive, OneDrive, HubSpot, Salesforce, Slack, Gmail, Zapier, and BambooHR. Whale MCP works with Claude, OpenAI, Gemini, and other MCP-compatible tools, and Whale says it is included on every plan at no extra cost. Whale states that it is SOC 2 and GDPR compliant and HIPAA ready, with customer data encrypted at rest and in transit. The free plan includes 10 members, one creator, 20 Playbook items, and 20 AI credits. Scale costs $249 a month billed yearly.