BoardPro vs BoardSpot

BoardPro is a board management platform for organizing agendas, board packs, minutes, actions, decisions, and governance documents across the meeting cycle. It is built for boards at nonprofits, SMEs, and schools. Meeting tools cover agenda building, pack compilation, live minute-taking, voting, action assignment, and searchable registers. AI Assistant answers questions about board packs and meeting history with responses linked to BoardPro documents. AI Minutes drafts minutes from an uploaded meeting transcript against the agenda for review and approval. The iPhone, iPad, and Android apps support offline board pack reading, private annotations, and action updates. BoardPro provides multi-factor authentication, board-oriented permission levels, and administrator controls for adding or revoking users. The company says data is hosted in Microsoft Azure facilities in New South Wales, with Victoria used for backup, and encrypted in transit and at rest. Every plan includes unlimited users, unlimited document storage, agenda builder, and chat support; subcommittees cost US$82.50 separately. Essentials costs $165 a month per board, Premium $275 a month per board, and Ultimate $440 a month per board. A 30-day trial does not require a credit card.

BoardSpot is a board portal for managing meetings, documents, and member activity in one place. Its agenda builder structures meetings, while the minutes builder supports motions and presenter assignments. The portal tracks attendance and bases quorum on who is present; users can create votes, manage voter eligibility, and display results. It manages organization, board, and meeting documents, with unlimited document storage listed across plans. Members can be notified to sign documents and manage signatures within BoardSpot. Downloadable meeting packets combine agendas, locations, and other meeting details. Zoom, Microsoft Teams, and Google Meet integrations can create meeting spaces with user authorization; calendar invitations and iCal feeds support syncing meetings with personal calendars. BoardSpot runs on Android, iOS, macOS, web, and Windows. A 14-day trial is available, but there is no free plan. Essentials costs $105 a month, Standard $250 a month, and Professional $365 a month. Enterprise pricing is by quote.