CampStack vs Convoke

CampStack is a web system for handling camp registration, payments, attendance, health records, parent communication, staff work, and reporting. It is described for summer, sleepaway, day, and specialty camps, as well as year-round youth programs. Registration can include custom flows, session capacity, waitlists, family profiles, file uploads, waivers, and electronic signatures. Payment tools cover deposits, balances, discounts, financial aid, payment plans, autopay, card and ACH payments, refunds, and chargeback visibility. Camps can track attendance, activity participation, authorized pickups, guardian permissions, and checkout records. Health records include allergies, medication schedules, dispense logs, and incident notes. Parents can use a portal for forms, balances, payments, announcements, and updates; email and SMS are also listed. Staff tools include scheduling, forms, contracts, roles, and permissions, alongside cabin, group, activity, and transportation assignments. Other listed operations include a camp store, canteen, camper spending money, task lists, and seasonal launch checklists.

Convoke gives camps, retreats, and conferences tools to manage event websites, registration, payments, health information, check-in, and reporting. Organizers build front and event pages with drag-and-drop blocks, preview changes live, and add custom pages. Registration can collect attendee details, emergency contacts, medical history, digital waivers, and conditional questions. Payments run through Stripe and can be collected in full or through deposits and installments, with promo codes and sibling discounts. Its health center tracks allergies, conditions, medications, schedules, incidents, and notes. Tablet-friendly check-in includes attendee search, allergy flags, authorized-adult pickup, and arrival and departure history. Reports can be filtered, sorted, saved, and exported to CSV, including reports on custom questions. A single account can manage multiple organizations and overlapping events, each with distinct pages, staff, forms, and rosters. Parents need an account to manage registrations and balances, pay online, and register for later events without re-entering information. Full medical profiles are limited to nurses and admins, with access audit-logged; check-in staff see allergy flags only. The free plan covers up to 50 registered attendees. Paid plans cost $3 or $5 per registered attendee, plus Stripe processing fees.