Convoke
convoke.events
What it is
Convoke gives camps, retreats, and conferences tools to manage event websites, registration, payments, health information, check-in, and reporting. Organizers build front and event pages with drag-and-drop blocks, preview changes live, and add custom pages. Registration can collect attendee details, emergency contacts, medical history, digital waivers, and conditional questions. Payments run through Stripe and can be collected in full or through deposits and installments, with promo codes and sibling discounts. Its health center tracks allergies, conditions, medications, schedules, incidents, and notes. Tablet-friendly check-in includes attendee search, allergy flags, authorized-adult pickup, and arrival and departure history. Reports can be filtered, sorted, saved, and exported to CSV, including reports on custom questions. A single account can manage multiple organizations and overlapping events, each with distinct pages, staff, forms, and rosters. Parents need an account to manage registrations and balances, pay online, and register for later events without re-entering information. Full medical profiles are limited to nurses and admins, with access audit-logged; check-in staff see allergy flags only. The free plan covers up to 50 registered attendees. Paid plans cost $3 or $5 per registered attendee, plus Stripe processing fees.
Spec sheet
- What it does
- Convoke combines websites, registration, payments, health-center workflows, check-in and reporting for camps, retreats and conferences.Read 20 Oct 2026 · convoke.events
- Purpose
- Convoke provides camps, retreats, and conferences with a website, online registration, flexible payments, a health center, check-in, and reporting.Read 3 Oct 2026 · convoke.events
- Account requirement
- Parents must create accounts to manage registrations, balances, payments and future sign-ups.Read 20 Oct 2026 · convoke.events
- Allergy flags
- Allergy indicators are shown where staff need them during operations.Read 20 Oct 2026 · convoke.events
- App Store compatibility
- That unrelated Apple listing requires iOS 15.1 or later and is 39.7 MB.Read 20 Oct 2026 · apps.apple.com
- App Store developer
- The unrelated Apple listing identifies RYAN J PROBST as its developer or seller.Read 20 Oct 2026 · apps.apple.com
- App Store rating status
- The unrelated Apple listing says it has insufficient ratings or reviews to display an overview.Read 20 Oct 2026 · apps.apple.com
- Check-in
- Tablet-friendly check-in includes large controls, instant search and allergy flags.Read 20 Oct 2026 · convoke.events
- Concurrent events
- The service supports unlimited overlapping events with separate pages, capacities, prices, forms and rosters.Read 20 Oct 2026 · convoke.events
- Conditional forms
- Custom registration questions support show-or-hide conditional logic for each event.Read 20 Oct 2026 · convoke.events
- Custom-question reports
- Custom registration questions can be included in reports.Read 20 Oct 2026 · convoke.events
- Customer accounts
- Parents need an account to manage registrations, view balances, pay online, and register for future events without re-entering information.Read 3 Oct 2026 · convoke.events
- Demo availability
- A live demo is available without an account and changes are not saved.Read 20 Oct 2026 · convoke.events
- Demo organizations
- The demo includes a summer camp and a conference organization.Read 20 Oct 2026 · convoke.events
- Demo roles
- Demo perspectives include camp director, counselor, camp nurse and parent.Read 20 Oct 2026 · convoke.events
- Digital waivers
- Digital waivers record timestamped consent.Read 20 Oct 2026 · convoke.events
- Discounts
- The payment system supports promo codes and sibling discounts.Read 20 Oct 2026 · convoke.events
- Health center
- Health records include allergies, conditions and medications connected to a daily medication schedule.Read 20 Oct 2026 · convoke.events
- Health tools
- The health center tracks allergies, conditions, medications, daily medication schedules, incidents, and health notes.Read 3 Oct 2026 · convoke.events
- Incident notifications
- Incident reports can notify parents.Read 20 Oct 2026 · convoke.events
- Integration: Stripe
- Convoke connects to the customer’s own Stripe account and sends registration payments to that account.Read 20 Oct 2026 · convoke.events
- Limit: free-tier cap
- The free Starter tier ends at 50 registered attendees.Read 20 Oct 2026 · convoke.events
- Limit: payment fees
- Paid registrations remain subject to Stripe processing fees.Read 20 Oct 2026 · convoke.events
- Medical data access
- The site says full medical profiles are limited to nurses and admins, access is audit-logged, and check-in staff see allergy flags only.Read 3 Oct 2026 · convoke.events
- Medication administration
- Staff can log medication doses, incidents and health notes.Read 20 Oct 2026 · convoke.events
- Multiple organizations
- One login can manage multiple organizations, each with separate sites, events, staff, registration and Stripe payouts.Read 20 Oct 2026 · convoke.events
- Organizations
- One Convoke account can manage multiple organizations, each with its own site, staff, registration, and Stripe payouts.Read 3 Oct 2026 · convoke.events
- Parent portal
- Attendees can pay balances through their portal.Read 20 Oct 2026 · convoke.events
- Payments
- Stripe card payments support full payment, deposits and automatic installment plans.Read 20 Oct 2026 · convoke.events
- Pickup controls
- Check-out enforces authorized-adult pickup and records arrival and departure history.Read 20 Oct 2026 · convoke.events
- Pricing basis
- Paid pricing is calculated from registered attendees across events; Stripe bills its standard processing fees separately.Read 20 Oct 2026 · convoke.events
- Pricing terms
- The site states there are no setup fees or contracts and customers can cancel anytime.Read 20 Oct 2026 · convoke.events
- Registration
- Registration includes attendee details, emergency contacts, medical history, digital waivers, and custom questions with conditional logic.Read 3 Oct 2026 · convoke.events
- Registration data
- Registration collects attendee details, emergency contacts, medical history and waivers.Read 20 Oct 2026 · convoke.events
- Reporting
- Reports support dataset and column selection, filtering, sorting, saving and CSV export.Read 20 Oct 2026 · convoke.events
- Returning families
- Families can re-register without entering all information again.Read 20 Oct 2026 · convoke.events
- Same-name App Store listing
- Apple lists a separate free iPhone app named Convoke from developer Ryan J Probst; its page describes a children’s shared calendar rather than camp management.Read 20 Oct 2026 · apps.apple.com
- Security: audit logging
- Access to medical records is written to an audit log.Read 20 Oct 2026 · convoke.events
- Security: medical access
- Full medical profiles are restricted to nurses and administrators, while check-in staff see allergy flags only.Read 20 Oct 2026 · convoke.events
- Website builder
- Drag-and-drop editing provides 14 content-block types, live preview, event pages and custom pages.Read 20 Oct 2026 · convoke.events
Plans and prices
Starter Free Free Up to 50 registered attendees · all features · no event or staff limits · Stripe processing fee on paid registrations Read 20 Oct 2026 · convoke.events
Growth $3, paid once $3/ registered attendee 51–150 registered attendees · unlimited events and team members · automatic installment plans and discounts · Stripe processing fee Read 20 Oct 2026 · convoke.events
Scale $5, paid once $5/ registered attendee 151+ registered attendees · multiple organizations under one login · priority support · Stripe processing fee Read 20 Oct 2026 · convoke.events
Strong points and limits
Strong points
- Custom registration forms support conditional questions.
- Stripe payments support deposits and installment plans.
- Check-in staff see allergy flags, not full medical profiles.
- Reports can be exported to CSV.
- One account can manage multiple organizations.
Limits
- Free plan is limited to 50 registered attendees.
- Paid plans add Stripe processing fees.
- Parents need an account to manage registrations.
Who it suits
Convoke suits camps, retreats, and conferences that need event registration, payments, health tracking, and check-in in one system. Its multiple-organization and concurrent-event support may also suit organizers running several programs.
Verdict
Convoke covers the registration, payment, health, check-in, and reporting work of camps and similar events. Its attendee-based pricing and separate access to medical profiles are important details for organizers to weigh.
Where Specifiction places it
- Church Camp Management Software#1 of 238.5
- Church Event Management Software#5 of 468.8
