Capacities vs Milanote

Capacities is a note-taking and knowledge-management app with offline access and note sharing. It is available on the web, Windows, macOS, Linux, iOS, and Android. The free Basic plan includes 5 GB of media uploads total, then 100 MB of uploads per month afterwards. Pro costs $9.99 per month and adds task management, an AI assistant, calendar integrations, smart queries, task actions, and unlimited media uploads subject to fair use. Believer costs $12.49 per month and includes everything in Pro plus beta access to major new features. A separate Plus AI Power-Up costs $8.33 per month when billed annually, with a larger monthly AI budget and AI top-ups. Listed integrations include Google and Microsoft calendars, Readwise, WhatsApp, Telegram, email, several task tools, Kindle, Raycast, and Web Highlights. Real-time collaboration is not available. Capacities is based at Augustinerplatz 2 in Freiburg im Breisgau, Germany.

Milanote organizes creative projects by arranging notes, images, videos, sketches and other material on boards. Its listed workflows include moodboarding, brainstorming, storyboarding, creative writing, visual project management, whiteboarding, mind mapping and remote work. Users can invite others to edit or comment, or share a read-only board that does not require a Milanote login. The Web Clipper saves text, images, links and video; boards can embed media from services such as YouTube, Vimeo, SoundCloud and Spotify. Milanote offers web access, desktop apps for Mac and Windows, and mobile apps for iOS and Android. Mobile apps require an internet connection to view and edit boards, and mobile users can display tables but not edit them. The free plan includes 100 notes, images or links, 10 file uploads and unlimited shared boards. Pay per person costs $9.99 a month billed annually, or $12.50 billed monthly, and includes unlimited notes, images, links, uploads and shared boards. Milanote says customer data is encrypted at rest and in transit.