Capture Expense vs Pleo

Capture Expense is an expense management platform for automating expense reports, approvals, analytics, and compliance. Employees can photograph receipts in the mobile app, with extracted details added to an expense claim. Custom multi-stage approval workflows and individual spend controls can flag out-of-policy expenses. Mileage tools calculate reimbursements using approved fuel rates, predict destinations and endpoints, and track carbon. A finance copilot produces reports in response to natural-language questions. Employees can also submit receipts through WhatsApp, Slack, or Teams to create claims. Capture Expense says it integrates with more than 50 back-office systems and provides a documented REST API for real-time integrations. It works in desktop and mobile web browsers and offers apps for Android and iOS, as well as support for macOS and Windows. The maker identifies Cyber Essentials certification, ICO registration, GDPR compliance, and Microsoft Azure hosting. Pricing is on request; there is no free plan, but a 14-day trial is listed. Support hours are 9:00 to 17:30 BST Monday to Friday, with additional support outside those hours.

Pleo combines company spending cards with tools for managing business expenses and payments. It supports expense management, reimbursements, cash management, accounts payable, and multi-currency use, with real-time expense tracking and automated expense reports. Depending on the plan, businesses can set card limits, approval workflows, and AI-powered spending guidelines. Pleo lists integrations including Xero, NetSuite, QuickBooks, SAP SuccessFactors, FreeAgent, Xledger, Twinfield, and BambooHR. It runs on the web, Android, and iOS, and provides an API. Pleo says it encrypts data in transit using TLS 1.2 with AES256 and SHA384 and stores and processes customer data in AWS data centers in Ireland. Its listed compliance information includes PCI-DSS, GDPR adherence, Google's Cloud Application Security Assessment, and a Cloud Security Alliance CAIQ self-assessment. Plans start at £8 a month, billed monthly; Build is £14 a month per user, billed yearly, and Optimise is £18 a month per user, billed yearly. A free trial is offered for Start and Build.