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SPECIFICTION
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Capture Expense

captureexpense.com

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Spec score 8.2 #10 of 36 in Expense Reimbursement Software

What it is

Capture Expense is an expense management platform for automating expense reports, approvals, analytics, and compliance. Employees can photograph receipts in the mobile app, with extracted details added to an expense claim. Custom multi-stage approval workflows and individual spend controls can flag out-of-policy expenses. Mileage tools calculate reimbursements using approved fuel rates, predict destinations and endpoints, and track carbon. A finance copilot produces reports in response to natural-language questions. Employees can also submit receipts through WhatsApp, Slack, or Teams to create claims. Capture Expense says it integrates with more than 50 back-office systems and provides a documented REST API for real-time integrations. It works in desktop and mobile web browsers and offers apps for Android and iOS, as well as support for macOS and Windows. The maker identifies Cyber Essentials certification, ICO registration, GDPR compliance, and Microsoft Azure hosting. Pricing is on request; there is no free plan, but a 14-day trial is listed. Support hours are 9:00 to 17:30 BST Monday to Friday, with additional support outside those hours.

Spec sheet

Product
Capture Expense is an expense management platform for automating expense reports, approvals, analytics and compliance.Read 8 Oct 2026 · captureexpense.com
Support
The maker lists support hours as 9:00 to 17:30 BST Monday to Friday and says additional support outside those hours is available.Read 8 Oct 2026 · captureexpense.com
Headquarters
Newcastle upon Tyne, United KingdomRead 28 Sep 2026 · captureexpense.com
Company
The terms identify the company as CAPTURE BUSINESS SOLUTIONS LTD, registered in England, with its registered office in Newcastle upon Tyne, United Kingdom.Read 8 Oct 2026 · captureexpense.com
AI reporting
Its finance copilot provides reports in response to users’ questions in natural language.Read 8 Oct 2026 · captureexpense.com
Approvals and controls
The platform supports custom multi-stage approval workflows and individual spend controls with alerts for out-of-policy expenses.Read 8 Oct 2026 · captureexpense.com
Back-office integrations
Capture Expense says it offers integrations with over 50 back-office systems and a documented REST API for real-time integrations.Read 8 Oct 2026 · captureexpense.com
Compatibility
Capture Expense says it can be accessed in desktop and mobile web browsers and offers iOS and Android apps.Read 8 Oct 2026 · captureexpense.com
Hosting
The maker says Microsoft Azure provides its datacentres, which it describes as Tier 3 facilities with 99.95% availability.Read 8 Oct 2026 · captureexpense.com
Intended customers
The maker says the platform is suitable for businesses of all sizes, from start-ups to large enterprises.Read 8 Oct 2026 · captureexpense.com
Messaging integrations
The maker says employees can send receipts through WhatsApp, Slack or Teams to create expense claims.Read 8 Oct 2026 · captureexpense.com
Mileage
Mileage tracking includes automatic calculations, destination and endpoint predictions, approved fuel rates and carbon tracking.Read 8 Oct 2026 · captureexpense.com
Receipt capture
Users can photograph receipts in the mobile app and have receipt data extracted into an expense claim.Read 8 Oct 2026 · captureexpense.com
Security and compliance
The maker identifies Cyber Essentials certification, ICO registration and Microsoft Azure infrastructure, and says it complies with GDPR.Read 8 Oct 2026 · captureexpense.com

Plans and prices

Free Trial Free Everything in Business · no credit card required · pre-configured sample workspace · invite admins and approvers · keep data if you subscribe Read 8 Oct 2026 · captureexpense.com
Business Priced on request Custom Mileage calculator · receipt inbox and scanning · advanced approval · multi-currency · smart scanning · card reconciliation · project tracking Read 8 Oct 2026 · captureexpense.com
Enterprise Priced on request Custom Everything in Business · single sign-on · ERP integration · dedicated account manager · open banking · advanced reporting · linked organisations Read 8 Oct 2026 · captureexpense.com

Every Capture Expense plan and price →

Strong points and limits

Strong points

  • Receipt data is extracted from mobile photographs
  • Custom multi-stage approval workflows
  • Mileage tools include approved fuel rates and carbon tracking
  • Integrates with over 50 back-office systems
  • 14-day trial with no credit card required

Limits

  • No free plan
  • Pricing is available on request
  • Standard support hours are 9:00 to 17:30 BST, weekdays

Who it suits

Capture Expense is aimed at businesses of all sizes that want to manage claims, approvals, and mileage in one platform. Its custom workflows and integrations may suit teams with specific approval and back-office processes.

Verdict

Capture Expense lists tools for receipt claims, mileage, approvals, and reporting, with web, desktop, and mobile access. Buyers need to request pricing, and should note the weekday support hours and the trial terms.

Where Specifiction places it

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