CheckFlow vs GatherMonk
CheckFlow
checkflow.ioGatherMonk
gathermonk.comSide by side
| Figure | CheckFlow | GatherMonk |
|---|---|---|
| Price from | $9/mo | $23/mo |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| API | Yes | — |
| Plans published | 4 | 10 |
| Spec score · Supplier Onboarding Software | 8.3 (#5) | 8.7 (#3) |
| Spec score · Customer Onboarding Software | 8.3 (#7) | 8.7 (#4) |
| Headquarters | London, United Kingdom | The terms give the legal address as 14/21 Desigar Street, Vadapalani, Chennai 600026, Tamil Nadu, India. |
| Integrations | CheckFlow offers a Zapier integration connecting to over 2,000 apps, along with a REST API, webhooks and an MCP server. | Official terms identify Stripe, Microsoft Azure Communication Services and Amazon Web Services as integrated third-party services; other business-tool integrations may be subscriber initiated. |
| Intended users | CheckFlow says it is primarily used by IT and HR teams at mid-size companies for recurring processes such as onboarding, offboarding and compliance audits. | The maker presents GatherMonk for teams in legal, accounting, HR, events, agencies, and other professional services that collect information or documents from clients and partners. |
| Notable limits | Enterprise requires at least five users; Business includes 25 GB of file storage per user, while Enterprise includes unlimited file storage. | Starter includes one team seat and one client portal, while Business includes five seats and ten portals; the pricing page lists higher-volume needs under Custom. |
| Purpose | CheckFlow turns recurring team processes into structured, trackable checklists with assigned tasks, due date rules and conditional logic. | GatherMonk collects documents, forms, files, information, and signatures from people outside an organization using structured requests, reminders, review workflows, and branded portals. |
| Security | The service is hosted primarily on Microsoft Azure in the United States, uses TLS 1.2 or above for web connections, and offers EU data residency on request. | The DPA specifies TLS 1.2 or higher in transit, AES-256 encryption at rest, role-based access controls, OTP authentication and OWASP-oriented vulnerability management. |
| Support | Support is available by email and live chat, and the help page says email inquiries receive a response within 24 hours. | The pricing page says every plan includes email and live chat support with a real person. |
| Trial | The pricing FAQ describes a 14-day free trial, and says customers can contact CheckFlow to request an extension. | Paid plans include a 14-day free trial with no credit card required; the maker says there is no permanent free plan. |
Plans
CheckFlow
- Business (monthly)$10 a month
- Enterprise (monthly)$18 a month
- Business (annual)$108 a year
- Enterprise (annual)$194.40 a year
GatherMonk
- Starter$29 a month
- Starter$29 a month
- Professional$79 a month
- Professional$79 a month
- Business$149 a month
- Business$149 a month
- Starter$276 a year
- Professional$756 a year
- Business$1,428 a year
- CustomPriced on request
In their own words
CheckFlow
CheckFlow turns recurring team procedures into assigned, trackable checklists. Its drag-and-drop template designer lets teams arrange headings and tasks, add data controls, assign owners and set due dates. Templates can enforce task order, apply conditional logic, assign tasks automatically, calculate dynamic due dates, send notifications and recur. The Tasks Grid brings checklist and standalone tasks together, with filters, saved views, snoozing and bulk reassignment. Analytics report completion, cycle time and overdue work, with CSV, Excel or PDF exports. Connections include Zapier, which links to over 2,000 apps, plus a REST API, webhooks and an MCP server. CheckFlow says its main users are IT and HR teams at mid-size companies handling onboarding, offboarding and compliance audits. It runs on web and through an API. Business costs $9 a year billed per user/month, equivalent to $108 per user/year, or $10 a month. A 14-day trial is available; there is no free plan. Enterprise requires at least five users.
GatherMonk
GatherMonk collects documents, forms, files, information and signatures from people outside an organization through structured requests. Requests can include checklists, uploads, e-signatures, reminders, submission tracking and approval or rejection. Branded Client Portals provide passwordless email-link access to requests and guides. Built-in forms support uploads and signatures and can be embedded on websites. Transfers share files through secure links with open tracking, and the maker says there are no file-size limits. A Chrome Plugin works across Chrome tabs, including HubSpot, Salesforce, Gmail and Outlook, without API setup or configuration. GatherMonk states that data is encrypted at rest and in transit and that the service is GDPR compliant; users can export or permanently delete data. It targets legal, accounting, HR, events, agencies and other professional services. Paid plans include a 14-day trial with no credit card, but no permanent free plan. Pricing starts at $29/mo.