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SPECIFICTION
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CheckFlow

checkflow.io

From $9/mo Free trial WebAPI
Visit checkflow.io
Spec score 8.3 #5 of 38 in Supplier Onboarding Software

What it is

CheckFlow turns recurring team procedures into assigned, trackable checklists. Its drag-and-drop template designer lets teams arrange headings and tasks, add data controls, assign owners and set due dates. Templates can enforce task order, apply conditional logic, assign tasks automatically, calculate dynamic due dates, send notifications and recur. The Tasks Grid brings checklist and standalone tasks together, with filters, saved views, snoozing and bulk reassignment. Analytics report completion, cycle time and overdue work, with CSV, Excel or PDF exports. Connections include Zapier, which links to over 2,000 apps, plus a REST API, webhooks and an MCP server. CheckFlow says its main users are IT and HR teams at mid-size companies handling onboarding, offboarding and compliance audits. It runs on web and through an API. Business costs $9 a year billed per user/month, equivalent to $108 per user/year, or $10 a month. A 14-day trial is available; there is no free plan. Enterprise requires at least five users.

Spec sheet

Purpose
CheckFlow turns recurring team processes into structured, trackable checklists with assigned tasks, due date rules and conditional logic.Read 4 Oct 2026 · checkflow.io
Intended users
CheckFlow says it is primarily used by IT and HR teams at mid-size companies for recurring processes such as onboarding, offboarding and compliance audits.Read 4 Oct 2026 · checkflow.io
Trial
The pricing FAQ describes a 14-day free trial, and says customers can contact CheckFlow to request an extension.Read 4 Oct 2026 · checkflow.io
API
The REST API exposes checklists, tasks, templates, team members, tags, data sets and analytics as JSON.Read 4 Oct 2026 · checkflow.io
Integrations
CheckFlow offers a Zapier integration connecting to over 2,000 apps, along with a REST API, webhooks and an MCP server.Read 4 Oct 2026 · checkflow.io
Security
The service is hosted primarily on Microsoft Azure in the United States, uses TLS 1.2 or above for web connections, and offers EU data residency on request.Read 4 Oct 2026 · checkflow.io
Support
Support is available by email and live chat, and the help page says email inquiries receive a response within 24 hours.Read 4 Oct 2026 · checkflow.io
Headquarters
London, United KingdomRead 28 Sep 2026 · checkflow.io
Founded
2019Read 28 Sep 2026 · checkflow.io
Access controls
Administrators manage users and permissions centrally, while checklist, task, template and Library folder access can be controlled through permissions.Read 4 Oct 2026 · checkflow.io
Analytics
Analytics can report checklist completion, cycle time and overdue work, with exports to CSV, Excel or PDF.Read 4 Oct 2026 · checkflow.io
Automation
Templates support conditional logic, enforced task order, automatic task assignments, dynamic due dates, notifications and recurring checklists.Read 4 Oct 2026 · checkflow.io
Backups
CheckFlow says it makes weekly full backups, differential backups every 12 hours, and transaction log backups every 5 to 10 minutes, with geo-replication.Read 4 Oct 2026 · checkflow.io
Notable limits
Enterprise requires at least five users; Business includes 25 GB of file storage per user, while Enterprise includes unlimited file storage.Read 4 Oct 2026 · checkflow.io
Task management
The Tasks Grid combines checklist and standalone tasks and supports filtering, saved views, snoozing and bulk reassignment.Read 4 Oct 2026 · checkflow.io
Template designer
The drag-and-drop designer lets users arrange tasks and headings, add data controls, assign tasks and set due dates.Read 4 Oct 2026 · checkflow.io

Plans and prices

Business (monthly) $10 a month per user/month For Teams of Any Size · 25 GB file storage per user · Unlimited checklists, templates and guest users Read 4 Oct 2026 · checkflow.io
Enterprise (monthly) $18 a month per user/month Minimum of 5 users · Unlimited file storage · Includes all Business features Read 4 Oct 2026 · checkflow.io
Business (annual) $108 a year per user/month; 108.00 USD per user/year For Teams of Any Size · 25 GB file storage per user · Unlimited checklists, templates and guest users Read 4 Oct 2026 · checkflow.io
Enterprise (annual) $194.40 a year per user/month; 194.40 USD per user/year Minimum of 5 users · Unlimited file storage · Includes all Business features Read 4 Oct 2026 · checkflow.io

Every CheckFlow plan and price →

Strong points and limits

Strong points

  • Conditional rules, enforced order and recurring checklists
  • Tasks Grid combines checklists and standalone tasks
  • Analytics export to CSV, Excel or PDF
  • Zapier, REST API, webhooks and MCP server
  • 14-day trial available

Limits

  • No free plan
  • Enterprise requires at least five users
  • Business storage is limited to 25 GB per user

Who it suits

It suits IT and HR teams at mid-size companies managing repeat processes such as onboarding, offboarding and compliance audits. Teams needing task assignment, recurring checklists and progress reporting may find its workflow controls relevant.

Verdict

CheckFlow is specified around repeatable team processes, with assignment rules, reporting and integrations. Business starts at $9 a year billed per user/month, and Enterprise has a five-user minimum.

Where Specifiction places it

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