Circulus vs Dext Prepare

Circulus automates accounts payable and bill processing for enterprises and small-to-medium businesses. Its cloud platform routes invoices through multi-step, rules-based approvals, codes line items, supports role-based access and handles multiple entities. Purchase orders can be matched on a touchless two-, three- or four-way basis. Invoice capture uses OCR, email and uploads; other intake routes include web forms, feeds, EDI/XML, FTP, PO box services and a web scan interface. Circulus says its extraction handles semi-structured and handwritten data with 99%+ accuracy from day one. Users can track activity through audit trails, search, dashboards, reporting and internal communication tools. Payments include checks, ACH and virtual cards, with supplier onboarding and payment notifications for ACH and virtual cards. Android and iOS apps support invoice access, review and approval. Named integrations include QuickBooks Online and Desktop, Sage 100 Contractor and Oracle R-12. The Circulus AP Automation plan is $481 a month; additional users cost $36/month on limited-access plans, with per-payment fees of ACH $0.49, check $1.69 and virtual card free. An SMB trial runs 30 days; full SMB bill-payment features require an active QuickBooks account.

Dext Prepare captures receipts and invoices and extracts their details for bookkeeping. Documents can come in through the mobile apps, computer upload, supplier invoice fetch, or email. Dext says its AI extracts supplier, date, tax, and total with 99.9% accuracy, and the product can apply learned categorisation rules and flag duplicate transactions. It includes line-item extraction, purchase-order matching, and approval routing. Dext says it connects to 36+ accounting platforms, e-commerce platforms, and more than 11,500 banks and financial institutions; named examples include Xero, QuickBooks, Sage, Shopify, PayPal, and Stripe. The annual Business plan is £290 a year, billed at £24.17 per month, excludes VAT, and includes 250 documents per month for five users. There is no free plan; a 14-day free trial requires no credit card. Access is available on Android, iOS, web, and as a Chrome or Edge extension. Dext says it is certified to ISO/IEC 27001:2022 and encrypts stored data with AES-256 and communications with TLS 1.2 or higher.