CMMS Pro vs Maintainly
CMMS Pro
mycmmspro.com
Maintainly
maintainly.comSide by side
| Figure | CMMS Pro | Maintainly |
|---|---|---|
| Price from | $20/mo | $5/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| macOS | — | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | — | Yes |
| Plans published | 2 | 10 |
| Spec score · CMMS Software | 8.5 (#9) | 9.0 (#4) |
| Asset tracking | Asset records can include location, work order history, parts, documents, and downtime across the asset lifecycle. | Maintainly supports flexible asset hierarchies, scannable QR labels, maintenance history and geolocation tracking of movable assets. |
| Data retention | After account termination, customer data is available for export for 30 days and is then deleted in the ordinary course, subject to backups expiring on a rolling basis. | 3Floorsup says user data is retained for a maximum of 12 months after the user last used the software, after which it is automatically deleted unless an exception applies. |
| Integrations | The terms name Stripe, Cloudflare, and Resend as third-party services and mention optional email-to-work-order and vendor dispatch notification integrations. | The company recommends using its API for integrations with ERP, BI, analytics and other organizational systems. |
| Inventory | Inventory features include FIFO costing, stock minimums, and low-stock alerts. | The inventory module supports barcoding, purchase orders, receiving, backorders, warehouse transfers and cycle counts. |
| Preventive maintenance | Recurring preventive maintenance schedules can automatically generate work orders. | Preventive tasks can be generated from schedules or meter readings, including threshold-triggered automations. |
| Security | The privacy policy says safeguards include encryption in transit, hashed passwords, access controls, and audit logging. | Pricing states AWS hosting, automatic dual-location backups and SSL encryption for all plans. |
| Work orders | Users can create, assign, prioritize, and close work orders with history, photos, labor time, and parts used. | Users can document photos, meter readings, file uploads, downtime and other metrics in preventive or reactive work orders. |
Plans
Maintainly
- FreeFree
- FreeFree
- Timesheets Add-on$5 a month
- Timesheets Add-on$5 a month
- Inventory Add-on$7 a month
- Inventory Add-on$7 a month
- Small Business$12 a month
- Small Business$12 a month
- Enterprise$24 a month
- Enterprise$24 a month
In their own words
Maintainly
Maintainly is a computerized maintenance management platform for preventive and reactive work orders, asset tracking, inventory, people, and analytics. Work orders can capture photos, meter readings, files, downtime, and other metrics. Preventive tasks can run on time-based schedules or meter readings, including triggers when readings exceed defined thresholds. Asset features include flexible hierarchies, QR labels, maintenance history, and geolocation tracking for movable assets.
Native iOS and Android apps support requesting, planning, assigning, and tracking work orders, and the platform is also available on the web. A REST API supports integration with ERP, business intelligence, analytics, and other software; usage is limited to 100 requests per minute for personal access tokens and third-party apps. Every plan includes live in-app chat, AWS hosting, dual-location backups, and SSL encryption. The Free plan includes unlimited work orders and mobile access. Small Business costs $12 per user / month, and Enterprise costs $24 per user / month. Timesheets and inventory are listed as separate add-ons at 5.00 USD and $7 per user / month, respectively. A 14-day trial is listed. The maker says it has elected not to be SOC 2 compliant at this stage.