Cobot vs essensys Operate
Cobot
cobot.me
essensys Operate
essensys.techSide by side
| Figure | Cobot | essensys Operate |
|---|---|---|
| Price from | $19/mo | — |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| macOS | Yes | — |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 7 | 0 |
| Spec score · Coworking Space Management Software | 9.3 (#1) | 7.9 (#11) |
| Billing | Cobot includes automated billing and payments, and says it does not charge processing fees on sales to members. | Operate supports monthly bill runs, invoices and credit notes, multi-currency and multi-entity billing, and charges created, imported or generated from usage. |
| Founded | 2008 | 2006 |
| Headquarters | Berlin, Germany | London, UK |
| Integrations | Listed integrations include Stripe, Tapkey, DATEV, PayPal, sevdesk, SALTO KS, ezeep, Google Calendar, Mailchimp and Zapier. | The maker lists QuickBooks Online and Desktop Pro, Sage, Xero, Stripe, GoCardless, Opayo, Zapier and other integrations; Operate also offers a documented API and webhooks. |
| Intended users | Cobot says it helps coworking spaces manage operations and grow their communities, and offers multi-location and enterprise solutions. | Operate is purpose-built for flex and coworking operators managing members, licences, billing and renewals across one or more sites. |
| Mobile app | The Cobot Members App is available for iOS and Android, is limited to members, and currently supports bookings only; plan, invoice, and account management use the web portal. | The Operate Mobile App supports member room bookings, invoice payments, profiles, feedback and push notifications; the maker’s setup guide refers to Apple App Store and Google Play accounts. |
| Purpose | Cobot is coworking management software for operating spaces, organizing members, automating billing, managing room bookings, and analyzing business activity. | Operate manages flex workspace providers’ lead-to-cash lifecycle, including CRM, contracts, billing, invoicing, payments and reporting. |
| Security | Cobot states that traffic uses SSL, servers are firewalled, passwords are encrypted and it is GDPR compliant. | The maker says its services use a multitenant architecture with customer-specific databases and role-based access to separate customer data. |
Plans
Cobot
- Free trialFree
- Cobot External Bookings$19 a month
- External Bookings$19 a month
- Radius Wi-Fi$29 a month
- 0-10 members$81 a month
- Premium Support$129 a month
- Coworking Platform PlanPrice not published
In their own words
Cobot
Cobot is coworking management software for member administration, room bookings, billing and analysis of business activity. Its Coworking Platform Plan includes visitor and member management, a white-label member portal and multi-location management. A booking calendar covers meeting rooms, phone booths and event spaces for both administrators and members. Cobot automates billing and payments, and says it does not charge processing fees on sales to members. Built-in analytics cover memberships, bookings, revenue, occupancy, resource performance and financial trends. The service lists more than 100 integrations and add-ons, including Stripe, PayPal, DATEV, Google Calendar, Mailchimp and Zapier. Access-control integrations include Kisi, SALTO, Sensorberg, Tapkey, Luckey and Dormakaba; access can be revoked when a membership or time pass runs out. The members app for Android and iOS supports bookings only; plan, invoice and account management use the web portal. The main plan has custom pricing based on paying members, and a 30-day trial is available.
essensys Operate
essensys Operate manages the sales, contracts and billing lifecycle for flex workspace and coworking operators. It brings together lead and opportunity tracking, tours, licences, invoicing, payments and reporting for businesses running one or more sites. Sales tools accept leads from brokers and listing sites and can automate tour follow-ups. Operators can create licences from templates, collect electronic signatures and counter-signatures, then trigger setup after signing. Billing includes invoices, credit notes, monthly bill runs, multiple currencies and entities, and charges imported from other systems. Members can use a white-label portal to book desks and rooms, purchase services, pay invoices and check usage. Reports cover occupancy, revenue forecasts, budgets, site comparisons, customer balances and renewals, with custom reports available. The AI Hub can prepare bill runs, build workflows from descriptions and answer product questions, with requests checked before they commit. Operate connects to accounting, payment, access and workspace systems through integrations, an API, webhooks and Zapier. It runs on Android, iOS and the web; pricing is on request, and a free trial is available.